Book Conference Venues in Bogotá

1) What’s the Right Style of Conference Room in Bogotá for You?

So first things first, when it comes to conference rooms in Bogotá, there is an amazing depth of style available. You’ll see everything from charming historical locations to state-of-the-art convention centres. In short, there’s something for everyone. 

1. Historic venues: What if we told you that there are conference venues in Bogotá that give you a chance to time-travel through architecture? Yes, it’s true. Bogotá's historic venues are like a blast from the past with a sprinkle of modern convenience.

From charming colonial buildings to centuries-old mansions, the historic event venues in Bogotá often blend the past with modern amenities to create a unique and inspiring atmosphere for your conference.

2. Convention centres: Now, if you’d like to take the traditional route for your conference in Bogotá, convention centres are the way to go. 

They’re perfect for those looking for spacious, state-of-the-art facilities because they’re usually equipped with all the tech you need, ample space for large gatherings, and a team of experts to help make your event go off without a hitch. You can expect top-notch services and facilities here.

3. Multipurpose theatres: Drama and conference aren’t two words we thought we’d say together in a sentence but what can we say, Bogotá is full of surprises! 

Add a touch of drama to your conference (the good kind) by booking a multipurpose theatre. These venues often have impressive stages and seating arrangements that make any presentation or performance feel grand. It's a perfect choice if you want to make a lasting impression on your attendees.

4. Meeting rooms: Not all conferences in Bogotá are huge. Sometimes, it's all about those cosy, intimate meetings. 

Well, if that’s the type of conference you have planned, you’ll be pleased to know that Bogotá offers plenty of meeting rooms of various sizes and styles that are perfect for smaller conferences.

5. Outdoor venues: Bogotá's pleasant climate makes it a fantastic city for outdoor events. Picture yourself holding a conference amidst lush gardens, by a shimmering pool, or even with a backdrop of the city's stunning skyline. 

The fresh air and natural surroundings add a breath of fresh air to your conference, making it a truly memorable experience.

• Bonus reading: Speaking of venue styles, check out these cool conference venues in Bogotá.

2) The Best Areas for Hosting a Conference in Bogotá

There are several key ingredients that make a conference a smashing success. The first is the style of conference room for hire in Bogotá that you pick and the second is the area you pick.

We’ve already covered the first ingredient so let’s move on to the second. Here are some of the best areas for hosting a conference in Bogotá.

1. Chico: This is an affluent area that will endow your event with sheer class. Plus, there’s lots of tranquil green space to enjoy in your downtime and a vibrant nightlife scene to indulge in when the event is over!
2. Chapinero: If you consider yourself a maverick, an upstart, a creative, or the head of a start-up ready to take on the world, then you’ll love Chapinero. Here you’ll find some of the most unique conference rooms in Bogotá. Hosting your event here will signal to all your guests that you know what's hip. 
3. Usaquén: This is a tranquil neighbourhood found in the North of the city. It sits on the foothill of the Eastern Mountains, offering picturesque views and even prettier colonial-era architecture. So if you’re into charming conference rooms in Bogotá with historical charm, then Usaquén is the place for you! 
4. Parque 93: This chic, tree-lined park area is known for its upscale restaurants and boutique shops. It's a popular choice for conferences thanks to its modern hotels and conference venues. Parque 93 has a relaxed atmosphere, making it an excellent place for networking and winding down after a busy day of discussions.
5. Financial District (Chapinero): If you're all about business, the financial district of Chapinero is your go-to spot. This area is brimming with modern office spaces and top-notch conference facilities. It's conveniently located and offers easy access to the city's major business hubs. 

After your conference, you can treat your team to a delicious Colombian lunch or dinner at one of the many nearby restaurants.

Bonus reading: When it comes to cool neighbourhoods, Bogotá has a lot to offer! To learn more, read this ultimate guide to the best areas in Bogotá. 

3) How Much Will a Conference Space in Bogotá Cost?

We know you’re probably wondering if conference venues in Bogotá will burn a hole in your pocket. But no need to stress! Bogotá has a variety of conference venues that can fit almost any budget. It's all about finding that sweet spot between your spending limits and your unique needs and tastes. 

• Basic conference rooms: Basic conference rooms in Bogotá typically range from approximately €17 to €42 per hour.
• Mid-range conference spaces: Mid-range conference spaces with added amenities may cost you around €42 to €127 per hour.
• Premium conference venues: If you're looking for a premium experience, expect to budget between €127 to €254 or more per hour for top-tier conference venues in Bogotá.

Additional Costs to Consider:

• Audiovisual Equipment: Ah, the tech stuff! Depending on your needs, budget anywhere from €300 to €1,500. You might want projectors, microphones, and all that jazz to make your event pop.
• Catering: You can’t neglect the food at a conference. Plan on allocating around €10 to €30 per person. Food is the heart and soul of any event, right?
• Materials and supplies: Don't forget the essentials! Budget approximately €100 to €300 for materials like badges, signage, and notepads. 
• Staff and services: You’ve got to put together a killer team to ensure that your conference has almost zero hiccups. Estimate around €500 to €1,000 for event staff, like registration assistants and tech support. 
• Marketing and promotion: Get the word out! Plan on spending around €200 to €500 on marketing materials and online promotion to ensure a packed house.
• Transportation and accommodation: If you have out-of-towners, factor in accommodations at about €60 to €150 per night per person. Don't forget airport transfers, which might cost around €30 per person. As for other transportation, we’d estimate about €10-€15 per person (if they use public transport!)
• Insurance: For peace of mind, set aside around €100 to €300 for event insurance.

4) The Best Catering for Your Conference Space in Bogotá

The next step in planning your conference in Bogotá is catering. And your guests will be in for a treat because the food in this country is divine. If you’re unfamiliar then read our ultimate Colombian food guide.  

Now that you know what to expect with food in Colombia, let us introduce you to some event caterers who can help you try it.

1. Bogotá Bites Catering: Conferences are all about networking and that can be tough to do with a heavy plate of food in your hands. This is where Bogotá Bites Catering saves the day.

They’re all about small bites that are big on flavour and taste. Their empanadas are legendary, with perfectly crispy shells and a variety of mouthwatering fillings, including cheese, meat, and potato. 

They also serve up arepas, a Colombian staple made from maize, and their bandeja paisa is a hearty delight, featuring beans, rice, plantains, and savoury meats. So for easy, breezy Colombian food, you know who to call!

2. Sabor de la Abuela: On the other hand, sometimes conferences also rack up a ravenous appetite and your attendees may be looking forward to a heavier meal. If that sounds like something you’ve experienced, Sabor de la Abuela (Taste of Grandma) is the caterer to call.

Their ajiaco, a hearty potato and chicken soup, is a comfort food dream come true. And their sancocho, a rich stew featuring a variety of meats and vegetables, is like a warm hug for your taste buds. With Sabor de la Abuela, you'll experience the flavours of a Colombian grandma's kitchen.

3. Gourmet Gatherings: For those seeking a touch of sophistication, Gourmet Gatherings is all about elevating Colombian cuisine to new heights. Their ceviche de camarones (shrimp ceviche) is a refreshing crowd-pleaser, while their lechona, a succulent slow-roasted pork dish, is a true culinary masterpiece. 

Gourmet Gatherings combines traditional flavours with modern twists to create dishes that will leave your guests impressed and craving for more.

4. Mingle & Munch: Of course, conferences often attract a mixed crowd with diverse tastes and dietary preferences. When that happens, Mingle & Munch is your versatile catering partner. 

Their gourmet arepas, topped with creative combinations like avocado and smoked salmon or pulled pork and pineapple salsa will be a hit with even the most picky attendees. 

They also offer a range of international dishes, ensuring everyone's cravings are satisfied.

5. Café del Mundo: Let's not forget the coffee culture in Bogotá! Café del Mundo knows how to brew a perfect cup, and their coffee stations are a must for any conference in Bogotá. 

Make sure your attendees also have the option of pairing their coffees with delicious Colombian pastries like almojábanas and pandebonos, and you have a coffee break that everyone will rave about. 

• Bonus reading: Check out more top event caterers in our list of the best event caterers in Bogotá.
• Pro-tip: If your conference room in Bogotá has an outdoor space or a large entranceway, you could also book one of our favourite food trucks in Bogotá. 

5) Amazing Breakout Ideas for Your Conference Venue in Bogotá

Why stick to the same old routine at your conference space for hire in Bogotá? We're all about turning conferences into engaging and enjoyable experiences! That's where breakout sessions come into play.

Here are some exciting breakout ideas to consider:

1. Inspirational speaker series: Invite local entrepreneurs, artists, or community leaders to share their stories. It's a great way to inspire and motivate your audience while connecting with Bogotá's vibrant culture.
2. Interactive tech demos: For tech-centric conferences (or even not, everyone loves tech!), set up interactive demo stations. Let attendees test the latest gadgets, software, or VR experiences. It's a hands-on approach to innovation.
3. Coffee tasting: When in Bogotá, coffee is a must! Organize a coffee-tasting session where participants can experiment with the rich flavours of Colombian coffee. It's not just a caffeine fix; it's a cultural experience (not to mention, the caffeine will perk up your attendees on a long conference day!)
4. Art workshop: Tap into Bogotá's vibrant art scene by hosting an art workshop. Whether it's painting, pottery, or crafting, you’ll give your attendees a spot to channel their creative energy and maybe even take home a memento from your conference.
5. Sustainable workshop: Bogotá is big on sustainability. Host a workshop on eco-friendly practices or engage in a community clean-up project to give back to the city.

Pro-tip: For more entertainment ideas for your conference room in Bogotá, read The Ultimate Guide to Event Entertainment in Bogotá

6) After-work Ideas for a Conference in Bogotá

Say goodbye to post-conference blues with these fun after-work ideas that will take the networking with your attendees beyond your conference room in  Bogotá.

1. Salsa dancing night: Embrace the lively Colombian culture with a salsa dancing night! Bogotá has plenty of clubs and dance halls where you can put on your dancing shoes and sway to the rhythm of Latin music. 

Whether your attendees are seasoned dancers or have two left feet, they’ll still have a blast and learn some new moves.

2. Cocktail hour with a view: Invite your attendees to post-conference drinks at one of Bogotá's rooftop bars. It’s the perfect space to unwind and enjoy a picturesque view of the city. 

Sip on a refreshing cocktail, socialise with fellow conference-goers, and watch the sunset over the stunning Bogotá skyline. Ah, bliss!

3. Organise a food walk: Bogotá's food scene is a culinary adventure waiting to happen. Organise a food tour to sample some of the city's finest dishes with your conference attendees. 

From empanadas to arepas and exotic fruits,  trust us when we say that this activity is a treat for your tastebuds.

4. Live music night: Bogotá boasts a thriving live music scene. Gather your conference attendees and spend an evening checking out a local venue for a night of live bands or traditional Colombian music. It's a fantastic way to immerse yourself in the city's rich musical heritage.

5. Local art walk: For a more cultural activity,  explore the artistic side of Bogotá by arranging a leisurely stroll through neighbourhoods like La Candelaria. You'll discover vibrant street art, quaint galleries, and local artisans showcasing their work. It's an inspiring and Instagram-worthy experience!

• Bonus reading: You can’t ever go wrong with hosting a party as your after-work event! If that’s the route you’d like to take, here are some cool after-work venues in Bogotá.

Wrapping Up

And that’s the end of our guide to planning a conference in Bogotá! You're now equipped with all the knowledge you need to navigate the conference world in this captivating city. 

It’s not quite goodbye yet! If you ever find yourself in need of more assistance or have burning questions, just use our Ask Expert function and we’ll be at your service.