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Lisbon

A Guide to Hosting a Meeting in Lisbon

Hello there, event planners. We hear you’re looking planning on hosting a meeting in Lisbon, the sunny and vibrant capital of Portugal. Well, you’re in luck because the city offers a wide range of meeting rooms to suit any occasion. 

From intimate boardrooms to large conference halls, you’re going to love exploring the meeting rooms in Lisbon but with so many options to choose from, it can be overwhelming to know where to start!

That’s why we’ve put together this guide for event planners looking to host a meeting in Lisbon. We’ll walk you through everything you need to know to find the perfect space for your event, from the types of meeting rooms in Lisbon to the best areas in the city, to after-work ideas, and more.

Our goal is to make your planning process as easy and stress-free as possible. Don’t forget our local experts are always here to help you out every step of the way.

But, let’s not waste any more time and dive straight in to discover the best meeting rooms this city has to offer!

1) Types of Meeting Spaces for Hire in Lisbon

You’ll be pleased to know that you’ll find a diverse range of meeting venues in Lisbon, catering to a variety of needs and budgets. Whether you’re looking for a small and intimate space for a board meeting or a large conference hall to accommodate a larger audience, you’ll find it in Lisbon.

Some of the options available include retro meeting rooms with historical artefacts, traditional conference rooms, cosy and chic meeting spaces for more intimate gatherings, as well as meeting rooms with outstanding views.

That’s not all, most meeting spaces in Lisbon are also equipped with important amenities such as high-speed internet, audiovisual equipment, catering services, and more, to help you make your meeting a seamless experience. 

With so many options to choose from, you’re sure to find a meeting room that suits your specific needs and preferences in Lisbon.

For a better idea of the types of meeting rooms in Lisbon, you can also look at some of these 6 Cool Training Rooms in Lisbon or speak to one of our local experts who can help you find a meeting room that fits your requirements.

2) The Best Areas to Host a Meeting in Lisbon

Lisbon is a beautiful and lively city, with many neighbourhoods that offer great options for meetings in Lisbon.

It can be hard to pick just a few neighbourhoods in the city to host your upcoming meeting, but we’ve narrowed down the choices to make things easier for you.

1. Baixa: This lovely neighbourhood located in the heart of Lisbon is a popular choice for many event planners. That’s because it’s located in the city centre and is easily accessible by almost all modes of public transportation.

That’s not all, the area also offers a wide variety of hotels, restaurants, and shops that are perfect if you’re planning an after-work event or even if your attendees just want to wander around in their free time.

Baixa is also home to many historic buildings and landmarks, providing a picturesque setting for your meeting in Lisbon.

2. Chiado: We understand that sometimes you’re looking for a meeting room in Lisbon that can cater to an upscale crowd but a chic meeting room is not enough. You also need a neighbourhood that matches the vibe of your crowd.

This is where Chiado comes in. A trendy and upscale area, Chiado is perfect for those looking to host a meeting in a chic and modern setting.

You’ll find a wide range of luxurious venues with high-end amenities and services here, making it the ideal choice for high-level meetings. There are also several classy bars and restaurants in the area if you’re planning to take your attendees out post your meeting in Lisbon.

3. Principe Real: Another upscale area with some gorgeous meeting spaces in Lisbon, Principe Real offers a unique blend of luxury and culture.

Over here, you’ll find beautiful gardens, high-end boutiques, and historic buildings that are sure to give your meeting attendees the true cultural taste of Lisbon.

We recommend Principe Real if you’re looking for a meeting space in Lisbon to host an exclusive meeting. Whatever the theme of your meeting, the calm and trendy vibe of this neighbourhood is sure to elevate your event.

If none of these areas suits your preference, don’t worry! You can also check out our favourite areas in Lisbon for hosting events for more ideas.

3) Transportation to Meeting Venues in Lisbon

Transportation to meeting venues in Lisbon is convenient and reliable. The city offers a variety of transportation options, including buses, trams, metro, and taxis, making it easy to get around and reach your destination.

The metro system is particularly efficient, with four lines that connect the city’s major neighbourhoods and tourist attractions. 

There are also many taxi services available from radio taxis (that can be hailed on the streets) to taxi booking apps such as Uber, Bolt, MyTaxi, and Green Taxi. The taxi fares in Lisbon are also generally more affordable compared to other European cities.

4) Catering for Meeting Room Spaces in Lisbon

Meetings can make your attendees ravenously hungry so make sure you factor in catering for your meeting room in Lisbon while planning your event. Whether you're hosting a small business meeting or a large conference, offering quality food and beverages can enhance the overall experience for your guests. 

Fortunately, there are many catering options available in Lisbon that cater to a variety of tastes and budgets.

One popular catering option is to work with the in-house catering services offered by many meeting venues in Lisbon. These venues often have a team of experienced chefs who can create customized menus tailored to your event. They can provide everything from coffee breaks and light refreshments to full meals and cocktail receptions.

Another popular option is to work with a local catering company. Many catering companies in Lisbon specialize in a variety of cuisines, from traditional Portuguese dishes to international cuisine. These companies can provide everything from simple lunch boxes to elaborate multi-course meals. Many catering companies also offer options for dietary restrictions, such as vegetarian, vegan, or gluten-free meals, making it easy to accommodate the needs of all your guests.

If you’d like help finding an event caterer for your meeting room in Lisbon, our local experts can help you do that. However, if you’d like to explore some options on your own, these are a few local catering companies we recommend: Casa do Marquês and Vamos ao Mercado. And if you prefer a vegan or vegetarian caterer, be sure to check out Jardim dos Sentidos.

Pro tip: if you love food as much as we do, make sure to try out one of the best restaurants in Lisbon for a business lunch. 

5) After-work Ideas for Meetings in Lisbon

You can’t come to this beautiful Portuguese capital and leave without exploring it, that’s why throwing in a few after-work ideas for your meeting in Lisbon is always a good plan.

The good news is that many after-work ideas in Lisbon are perfect for groups looking to relax and have fun together.

One popular option is to take a stroll through the historic neighbourhoods of Alfama or Bairro Alto, where you can soak up the atmosphere and enjoy the stunning views of the city. You could also arrange for a group wine tasting, sample local Portuguese delicacies, or take a sunset cruise along the Tagus River. 

We recommend checking out these 7 Trendy After-work Venues in Lisbon to give your team a spectacular evening.

If it’s not food or drinks that you’re after, consider arranging a group yoga or fitness class, or explore the city’s beautiful parks and gardens on foot or by bike.

Finally, if you want to taste the cultural side of Lisbon, you can arrange for a group tour of the city’s many museums or art galleries or even attend a live music or dance performance.

Whatever your after-work preferences may be, Lisbon offers plenty of opportunities to relax, recharge, and enjoy the company of your colleagues.

Pro-tip: It’s hard to go wrong with food when it comes to after-work events. Check out these 8 unique group dining venues in Lisbon to plan an outing with your team. 

Wrapping Up

We’ve reached the end of our guide to hosting a meeting in Lisbon. We hope you’ve found this information useful. Remember, if you need any help with everything from locating meeting rooms to event caterers for your meeting in Lisbon, our local experts are always here to help you out.

Until the next time, happy planning and we wish you a pleasant stay in Lisbon.

A Guide to Hosting a Meeting in Lisbon
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FAQ about Lisbon Meeting Rooms

How Much Does a Meeting Space in Lisbon Cost?

A meeting room in Lisbon can cost between €30 - €60 per hour. This price may not include extras such as technical equipment, catering and an onsite manager. Expect to pay a premium on top of the meeting room hire for additional requests. 

What is the cancellation policy for meeting rooms in Lisbon?

There’s no hard and fast rule for cancellation policies for meeting rooms in Lisbon. Just like in any other city, the cancellation policy may vary from meeting venue to meeting venue. To avoid confusion, it’s always best to review the terms and conditions of your chosen venue. However, it’s safe to say that in almost all cases, cancellations made less than 48 hours before the scheduled event are usually non-refundable.

What are the Best Areas for Meetings in Lisbon?

There are plenty of great areas in Lisbon such as Bairro Alto, Alfama, Alcântara and Príncipe Real. First, determine what is essential for the success of your meeting. Examples could be accessibility, surrounding attractions, the location of your accommodation, and your event's vibe. You can discover an overview in guide to event areas in Lisbon.

What equipment and extras can I expect from a standard meeting venue in Lisbon?

Most meeting rooms in Lisbon will provide you with the basic amenities you need to have a seamless event experience. This usually includes high-speed internet, AV equipment, furniture, water, and coffee and tea facilities. More advanced meeting rooms may also provide you with whiteboards, screens, projectors, and flipcharts. Other services such as catering and staff can be arranged at an additional cost.

Can I get by with just English for my meeting in Lisbon?

Yes, you can get by with just English for your meeting in Lisbon. English is widely spoken in Portugal, especially in major cities like Lisbon. Many people in the tourism industry, including hotel staff, waiters, and taxi drivers are likely to speak English. Most meeting venues in Lisbon also have English-speaking staff. However, it’s always a good idea to learn a few common phrases in Portuguese, such as ‘Obrigado’ (thank you) and ‘por favour’ (please) to show respect for the local culture and make communication easier.

Is it common to tip in Lisbon?

It’s not mandatory to tip in Lisbon but like most European cities, it is generally appreciated for good service in restaurants, cafes, bars, and taxis. In restaurants, a service charge of 10% is often included in the bill but most locals round up the total amount or leave an additional 5-10%. Tipping taxi drivers is also common with most people rounding up to the nearest Euro or leaving a little extra.

What’s the weather like in Lisbon?

Lisbon has a Mediterranean climate, which means that it has mild, rainy winters and hot, dry summers. The average temperature in Lisbon during the winter months (December-February) ranges from 8°C to 16°C (46°F to 61°F), while during the summer months (June-August), the average temperature ranges from 20°C to 28°C (68°F to 82°F). Spring (March-May) and autumn (September-November) are generally mild and pleasant, with temperatures ranging from 14°C to 22°C (57°F to 72°F). Lisbon also receives an average of 300 days of sunshine per year, making it a great destination for those looking to soak up some sun. However, it's worth noting that Lisbon can experience occasional rain and wind throughout the year.

What kind of team-building activities can I do in Lisbon?

There are all kinds of team-building activities you can do after your meeting in Lisbon from surfing, to escape rooms, to group cooking classes. We recommend checking out these 7 best team-building activities in Lisbon for ideas on what to do with your team.

What should I pack for a meeting in Lisbon?

What to pack for a meeting in Lisbon depends on the time of year you are visiting and the type of meeting. However here are a few things you should definitely bring along:

  • Comfortable and professional clothing: Lisbon has a relatively mild climate, but it can get chilly during winter, so pack some layers. Business attire is usually the norm for meetings, but it’s always a good idea to check the dress code in advance.
  • Comfortable shoes: Lisbon is a hilly city with many cobblestone streets, so make sure to pack comfortable shoes that you can walk in for extended periods,
  • Travel adapter: Portugal uses the Europlug type C electrical socket, so if you’re coming from outside of Europe, you may need to pack a travel adapter
  • Light jacket or umbrella: Lisbon has unpredictable weather so it’s always a good idea to pack a light jacket or an umbrella just in case.
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