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A Guide to Hosting an Outdoor Event in Barcelona

Hola, event planners! Can you feel the warm Mediterranean sunshine and the gentle sea breeze? If you can’t, start imagining it because that’s exactly how an outdoor event in Barcelona feels like!

Whether you’re planning a corporate meeting outdoors, hosting a private party, or having a brainstorming session, Barcelona has the vibe and energy to take your event to the next level. And we’re here to make that as easy as possible for you.

So, grab a sangria and kick back because we’re about to take you through the ultimate guide to hosting an outdoor event in Barcelona. Let’s go! 

1) The Best Styles of Outdoor Event Spaces in Barcelona

There are plenty of event venues for an outdoor event in Barcelona where you can enjoy the Mediterranean sunshine in a sleek space with a unique concept. Here are some styles of outdoor event spaces in Barcelona.

  1. Historic spaces: Let’s start with Barcelona's historic event venues. This city is like a treasure chest of time-travelling venues just waiting for you to unlock their charm. You can host your outdoor event in Barcelona in historic outdoor spaces as vast in difference as a delightful outdoor space overlooking a castle to the courtyard of a historic building with Gothic architecture. It's like a journey back in time, but with all the modern comforts you need to keep your guests happy. 
  2. Modern and unique venues: If history is not quite your cup of tea, Barcelona also has an uncanny knack for blending tradition with innovation. The modern and unique outdoor venues here are certainly worth mentioning! How about hosting your event under a breathtaking glass dome? It's not your everyday venue, that's for sure. But wait, there's more! For the sea-loving souls and adventure seekers, you can even find event venues on catamarans. Yes, you heard it right! And, we’re only touching the tip of the iceberg here. Several more modern and unique outdoor event venues in Barcelona can truly turn your event into something extraordinary.
  3. Rooftop terrace: Barcelona's skyline is as breathtaking as it gets, and rooftop terraces make the most of it. Picture your event under the starlit Mediterranean sky with the city's iconic landmarks as your backdrop. Whether you're planning a glamorous rooftop cocktail party or a brainstorming session in the great outdoors, these venues add a touch of magic to any occasion.
  4. Gardens and courtyards: Infuse a breath of fresh air into your outdoor event in Barcelona by hosting it at an event venue in a garden or a courtyard. The city's lush green spaces, hidden gardens, and charming courtyards are ideal for al fresco events.

2) The Best Areas for Hosting an Outdoor Event in Barcelona

Now that we’ve covered the different styles of event venues you’ll find in Barcelona, we’re sure you’re wondering where you’ll find them. Don’t worry, we’ve got you covered there as well. Here are a few of our top areas for hosting an outdoor event in Barcelona.

  1. Gràcia: This vibrant neighbourhood in Barcelona is famous for its lively squares and bustling streets. It's tailor-made for street festivals, open-air markets, and outdoor dining experiences. The neighbourhood's colourful character and lively atmosphere are one of the main reasons why we love this area for outdoor venues in Barcelona. The party really begins before your guests even enter your event venue and it completely captures the essence of Barcelona’s local culture.
  2. Sant Martí: With its modern architecture and waterfront areas, Sant Martí offers event planners a unique canvas for the perfect outdoor party in Barcelona. Marina Port Vell, in particular, provides a glamorous setting for nautical-themed events, yacht parties, and waterside dining experiences. So, if you’re looking for an outdoor space in Barcelona that pays homage to the Mediterranean lifestyle, you know you’ll find it here.
  3. Pobleneu: If you’re looking for an outdoor location in Barcelona with an artsy and industrial vibe, Pobleneu has exactly what you’re looking for. It has several open spaces and courtyards that can effortlessly accommodate artsy or corporate events. Whether you're planning an event that embraces the neighbourhood's artistic energy or one that resonates with its modern, innovative spirit, Poblenou provides an ideal canvas for your occasion.
  4. Les Corts: Although it’s located right in the heart of Barcelona, Les Corts provides a green escape from the hustle and bustle of the city. Not only does it have some of the city's most enchanting parks and gardens but these green havens also offer an idyllic setting for a variety of outdoor activities, from team-building sessions to corporate picnics and workshops. It's a refreshing escape from city life without actually leaving the city.
  5. Montjuïc: Perched high on a hill in Barcelona, Montjuïc provides awe-inspiring vistas of Barcelona. Its slopes are filled with charming gardens, inviting terraces, and rich historic sites, giving you plenty of outdoor locations for your event venue. Whether you envision a corporate retreat with a breathtaking backdrop or a whimsical garden-themed soirée, Montjuïc sets the stage for your event's unique vision.

3) How Much Will an Outdoor Venue in Barcelona Cost?

Now, let’s talk numbers. Just how much does an outdoor venue in Barcelona cost you? We’ve done a breakdown of the costs to give you a rough estimate.

  • Historic spaces: €100 - €400 per hour
  • Modern and unique venues: €250 - €600 per hour
  • Rooftop terraces: €100 - €400 per hour
  • Gardens and courtyards: €100 - €300 per hour

Additional costs to consider:

  • Permits and Licensing: Permit costs vary depending on the type and location of the event. Basic permits for a small outdoor gathering may start at €100, while larger events in public spaces can require permits that range from €500 to €2,000 or more.
  • Catering: Catering costs can vary widely based on menu choices, the number of guests, and the level of service. For a basic catering package for an event, you might budget around €30 - €50 per person. However, gourmet or elaborate catering options can exceed €100 per person.
  • Decor and Setup: Decor and setup expenses depend on the size and theme of your event. A simple decoration budget might start at €1,000, while more elaborate designs and setups can cost €5,000 or more.
  • Weather Contingency: Weather-related contingency plans might include renting tents, umbrellas, or heaters. Budgeting an additional 10-20% of your total event budget for weather contingency is a good rule of thumb.
  • Entertainment and Activities: The cost of entertainment can vary widely. Local artists or DJs might charge €500 - €1,500 while hiring well-known performers or bands can exceed €5,000 or more. Activity costs will depend on the type and scale of the activity.
  • Transportation and Logistics: Transportation costs can vary greatly depending on the location of the event and the number of guests. Budget for transportation, logistics, and parking costs based on the specific needs of your event. This can range from a few hundred euros to several thousand.
  • Insurance: Event insurance can range from €300 to €1,000 or more, depending on the coverage you require. This can include liability insurance, cancellation insurance, and equipment coverage.

4) The Best Catering for Your Outdoor Location in Barcelona

Ah, now let’s get down to food, one of the best parts about any event is the catering and when it comes to catering in Barcelona, you’re going to have some excellent options! Here are some of our favourite caterers for outdoor events in Barcelona.

  1. Catering Sensacions: These culinary magicians are all about creative cuisine. From their playful take on traditional Spanish dishes to their knack for innovative modern recipes, Catering Sensacions can craft a menu that'll dazzle the taste buds. Don't miss their Sensational Seafood Paella for an authentic taste of Spain.
  2. Moncho’s Catering: This event caterer is a household name in Barcelona. Moncho’s Catering specialises in Mediterranean and international delights. Whether you're craving seafood, succulent meats, or divine vegetarian dishes, they've got you covered.  Their grilled Mediterranean prawns are a hot favourite and are a must on your event menu.
  3. Bodega Catering: This event caterer specialises in Spanish and Catalan cuisine, celebrating the region's rich culinary heritage. They're masters at transforming local ingredients into culinary delights. We love their classic Spanish gazpacho- trust us when we say that this is the most refreshing start to any event!
  4. El Tenedor Catering: If you’re looking for an eco-friendly event caterer with a passion for sustainable dining, El Tenedor Catering could be the right choice. Their menu boasts a diverse range, including organic and vegetarian options. Don't miss out on their famous Mediterranean stuffed bell peppers" for a wholesome treat.
  5. Vila Viniteca Catering: Wine aficionados rejoice! Vila Viniteca is your ticket to a superb wine and gourmet food pairing experience. They excel in matching exceptional wines with a variety of gourmet dishes. Try their Red Wine-Braised Lamb Shank for an unforgettable combination.

Pro-tip: Consider hiring event staff to make your catering experience more seamless. Here are some top tips for hiring event staff in Barcelona.

5) What Weather to Expect for Your Outdoor Event in Barcelona?

When it comes to looking for outdoor spaces in Barcelona, weather should be a top priority. A bout of bad weather can make or break your event, so here’s a little rundown of what you can expect to help you stay prepared.

  • Spring (March-May): Spring in Barcelona is pleasant, with temperatures gradually warming up. Average temperatures range from 13°C (55°F) in March to 19°C (66°F) in May. Occasional rainfall is possible, so it's a good idea to have a backup plan or shelter available.
  • Summer (June-August): Summers in Barcelona are warm and dry, with plenty of sunshine. Average temperatures range from 23°C (73°F) in June to 29°C (84°F) in August. Rainfall is minimal during this season, making it ideal for outdoor events.
  • Autumn (September-November): Autumn is generally pleasant, with warm temperatures continuing into September. Average temperatures range from 26°C (79°F) in September to 16°C (61°F) in November. There might be some rain, especially in October and November, so be prepared for occasional showers.
  • Winter (December-February): Winters are mild but can be quite wet in Barcelona. Average temperatures range from 14°C (57°F) in December to 10°C (50°F) in February. Rainfall is more frequent during these months, so having a covered area or a tent is advisable for winter outdoor events.

6) Top Vendors for Your Outdoor Space in Barcelona

Last but not least, we’re opening up our little black book of fantastic vendors in Barcelona who can help you make your outdoor event in Barcelona a smashing success.

1. Catalunya Carpas: They specialise in tent and canopy rentals, offering a variety of sizes and styles to suit your outdoor event needs.

2. Wilo Sound & Light: For lighting and sound solutions in outdoor venues, Wilo Sound & Light has a reputation for providing professional and creative services.

3. BcnEvents: BcnEvents can provide entertainment solutions, including live music, DJs, and performers, to keep your guests entertained throughout your outdoor event.

4. Orquídea Capella: If you're looking to add a touch of nature to your outdoor event, Orquídea Capella specialises in stunning floral arrangements.

Wrapping Up

Adios! We’re now at the end of our guide to hosting an outdoor event in Barcelona. It’s pretty comprehensive but if there’s anything else you need simply use our Ask Expert function and our local event planners will be there to sort things out!

A Guide to Hosting an Outdoor Event in Barcelona
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FAQ about Barcelona Outdoor Venues

What are some unique entertainment ideas I can bring to my outdoor event space in Barcelona?

Bringing unique entertainment ideas to your outdoor event in Barcelona can create a memorable and engaging experience for your guests. Here are some creative ideas to consider:

  • Flamenco performance: Embrace the vibrant culture of Spain with a live Flamenco performance. Flamenco dancers and musicians can provide an authentic and captivating show under the open sky.
  • Wine-tasting experience: Partner with a local winery for a wine-tasting session. Guests can savour a selection of fine Spanish wines while learning about the art of wine-making.
  • Live band with local instruments: Feature a live band that incorporates traditional Spanish instruments like the guitar, castanets, and accordion to infuse a local flavour into the event.
  • Outdoor movie screening: Set up an outdoor cinema with a large screen and comfortable seating. You can showcase a classic Spanish film or a movie related to your event theme.

What transport options are there for my attendees getting to my outdoor venue in Barcelona?

Barcelona offers a variety of transportation options for attendees getting to your outdoor venue. The choice of transportation can depend on the venue's location, the number of attendees, and your budget.

Here are some transport options:

  • Public transport: Barcelona has an extensive public transportation system, including buses, trams, and the metro. You can provide attendees with information on the nearest public transport stops and routes to reach the venue.
  • Private shuttles: Arrange for private shuttle buses to transport attendees from a central meeting point or designated pick-up locations to the venue. This is convenient, especially for larger groups.
  • Taxis: Guests can use Barcelona's taxi services or popular ride-sharing apps like Uber and Cabify to reach the venue. Ensure that there is a designated drop-off and pick-up point for these services.
  • Walking: For venues located in the city centre or accessible neighbourhoods, walking might be a viable option for attendees staying nearby.
  • Car rentals: Provide information on car rental options for attendees who prefer to drive to the venue. Ensure there is ample parking space if needed.

Is it safe to host outdoor events in Barcelona?

Barcelona is generally safe for hosting outdoor events. Like any city, it's important to stay updated on local conditions and follow safety guidelines. Choose well-regarded venues, obtain necessary permits, consider security measures, and have an emergency plan. Also, consider factors like weather and crowd management for a safe and enjoyable event.

Do I need to account for seasonality when it comes to outdoor locations in Barcelona?

Yes, accounting for seasonality is essential when planning outdoor events in Barcelona. Barcelona experiences a Mediterranean climate, with distinct seasons that can impact your event. Consider the following season-specific factors:

  • Summer (June-August): Summers are warm and dry, making it an excellent time for outdoor events. However, the heat can be intense, so provide shade, hydration stations, and cooling options for guests.
  • Autumn (September-November): Early autumn offers pleasant weather, but later in the season, there can be occasional rainfall. Have backup plans or shelter options in case of rain.
  • Winter (December-February): Winters are mild but can be wet. If planning outdoor events during this season, consider tents or covered areas to protect guests from rain and cooler temperatures.
  • Spring (March-May): Spring is generally comfortable, but some days may still have cooler evenings. Be prepared for varying temperatures and potential showers.
  • Wind: Barcelona can experience strong winds at times, especially near the coast. Secure decorations, signage, and lightweight structures to prevent wind-related issues.

Do I need to incorporate Spanish into my outdoor space in Barcelona?

Incorporating Spanish into your outdoor event space in Barcelona, while not strictly necessary, can add a local and authentic touch to your gathering. Including Spanish signage, welcome messages, or even brief announcements in the local language can create a sense of connection with the culture and the city. 

It can be particularly appreciated by local attendees and adds to the overall ambience of your event. However, it's essential to gauge your audience's language preferences and ensure that essential information is also provided in a language that all attendees can understand to ensure inclusivity. In case you’d like to employ event translation services, here’s a guide to event translation services in Barcelona.

How much should I budget for hosting an outdoor event in Barcelona?

The budget for hosting an outdoor event in Barcelona can vary widely depending on factors such as the event size, location, duration, and the specific details and amenities you want to include. However, here's a general breakdown of the key expenses to consider:

  • Venue rental: €1,500 - €5,000. The cost can vary based on the location, size, and exclusivity of the venue.
  • Catering: €3,000 - €8,000. This includes food, beverages, service staff, and any additional catering services.
  • Decor and setup: €1,000 - €3,000. Costs for decorations, seating, lighting, and rentals can vary based on your event's theme and style.
  • Entertainment: €1,000 - €5,000. The cost depends on the type of entertainment you choose, whether it's a live band, DJ, or performers.
  • Permits and Licenses: €500 - €1,500. These are the costs associated with obtaining the necessary permits and licenses for your event.
  • Staffing: €800 - €2,500. These are the expenses for event staff, including servers, bartenders, and security.
  • Marketing and promotion: €500 - €2,000. This is the general budget for advertising, promotional materials, and marketing activities.
  • Insurance: €300 - €1,000. This is the cost of event insurance to protect against unforeseen circumstances.
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