Book Meeting Rooms in Barcelona

Book Meeting Rooms in Barcelona
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    Guide to hosting meeting events in Barcelona

    Here’s a guide to hosting a meeting in Barcelona. Why? Because this vibrant capital of Catalonia is not only a city of extraordinary beauty and rich history but also a thriving hub for business and innovation. 

    With its perfect blend of Mediterranean charm, world-class infrastructure, and diverse meeting venues, Barcelona is an ideal destination for hosting successful meetings and events. 

    In this comprehensive guide, we will explore the various facets of hosting a meeting in Barcelona, from selecting the perfect neighbourhood and venue to understanding the local customs and recommendations for catering, transportation, and leisure activities. 

    And if you need to supercharge your meeting in any other way whatsoever, just ask one of our local experts

    The Awesome Meeting Rooms for Hire in Barcelona

    Now, of course, you’ll be looking for a meeting room for hire in Barcelona. But what makes the meeting spaces in Barcelona unique, you say? Well, it has to be local styles!

    • Modernist/Art Nouveau: Barcelona's Modernist architecture, characterised by its unique shapes and vibrant colours, is often reflected in meeting rooms. These rooms may feature curved walls, intricate tile work, and stained glass windows, providing a visually captivating and artistic atmosphere.
    • Gothic: Meeting rooms in the Gothic style can be found in the historic buildings of the Gothic Quarter. With features like high ceilings, exposed brick or stone walls, and ornate detailing, these rooms exude a sense of history and grandeur, creating a unique and memorable setting for meetings.
    • Industrial/Contemporary: Barcelona has a thriving industrial and contemporary design scene, reflected in meeting rooms found in converted warehouses, lofts, or modern office spaces. These rooms often feature minimalist aesthetics, open layouts, exposed beams, and large windows, creating a sleek and stylish environment for meetings.
    • Mediterranean/Coastal: Some meeting rooms in Barcelona embrace the city's coastal location. With bright and airy interiors, light colour palettes, and views of the Mediterranean Sea, these rooms create a relaxed and refreshing atmosphere, ideal for inspiring creativity and productivity during meetings.
    • Classic/Elegant: Barcelona is home to historic buildings and elegant venues that offer classic meeting rooms with a sophisticated ambience. These rooms may feature chandeliers, polished wood furnishings, and luxurious decor, providing a refined and prestigious backdrop for formal meetings and events.

    It's important to note that the availability of these styles may vary depending on the specific venues and their architectural characteristics.

    If you want to see these vibrant styles in action, check out our guide to the top boardroom meeting venues in Barcelona

    Alternatively, if you’re looking for the unusual, here’s our guide to the most unique event spaces in Barcelona

    The Best Areas for Hosting a Meeting in Barcelona

    Now, in which area should you look for your meeting venue in Barcelona? There are several, of course, but for our money, the top three have to be Eixample, the Gothic Quarter, and El Poblenou. 

    • Eixample: Eixample is an excellent area to host a meeting due to its central location, diverse amenities, and iconic architecture. Additionally, the area is renowned for its stunning Modernist architecture, such as the iconic buildings of Antoni Gaudí, adding a distinct and memorable atmosphere to any meeting or event.
    • Gothic Quarter: The Gothic Quarter is an ideal area to host a meeting due to its rich historical charm and vibrant atmosphere. Nestled in the heart of the city, this historic district offers a unique setting that blends medieval architecture with modern facilities. 
      • The Gothic Quarter boasts a plethora of meeting venues, including renovated palaces, contemporary conference centres, and boutique hotels, catering to various event sizes and preferences. Its narrow, winding streets, quaint plazas, and iconic landmarks create an inspiring backdrop, fostering creativity and engagement during meetings. 
    • El Poblenou: El Poblenou is an excellent area to host a meeting, thanks to its vibrant innovation ecosystem, modern infrastructure, and proximity to the beach. As a thriving tech and creative hub, it offers a dynamic atmosphere conducive to collaboration and networking. 
      • El Poblenou is home to numerous co-working spaces, tech incubators, and modern event venues that cater to the needs of businesses and professionals. Plus, the area is well-connected by public transportation, ensuring easy access for attendees.

    N.B. If you fancy learning more about the areas in Barcelona, our handy guide here will be a lovely read. 

    The Best Catering for Your Meeting Space in Barcelona 

    There are several top-notch event caterers in Barcelona known for their excellent service, culinary expertise, and ability to deliver memorable dining experiences. Here are a few renowned event caterers you need to invite to your meeting venue in Barcelona

    • Catering Sensacions: Catering Sensacions is a prestigious catering company in Barcelona that specializes in creating gastronomic experiences. They offer a diverse range of menus, from traditional Catalan cuisine to innovative fusion dishes, using high-quality ingredients and presenting them with creativity and elegance.
    • Grupo Abades: Grupo Abades is a renowned catering and events management company with a strong presence in Barcelona. They have a reputation for delivering exceptional catering services for corporate events, conferences, and large-scale gatherings. Their team of talented chefs and event professionals ensure flawless execution and customised menus to suit your event requirements.
    • El Celler de Can Roca Catering: El Celler de Can Roca is a Michelin-starred restaurant in Girona, near Barcelona, and they offer catering services for special events. Led by the Roca brothers, renowned for their culinary excellence, El Celler de Can Roca Catering delivers exceptional dining experiences with innovative cuisine, impeccable presentation, and attention to detail.
    • Artcuisine Catering: Artcuisine Catering is known for its creative and artistic approach to catering. They specialise in designing customised menus that reflect the theme and style of your event, combining flavours, textures, and visual presentations to create a unique culinary experience for your attendees.
    • Paradís Gourmet: Paradís Gourmet is a prestigious catering company in Barcelona that focuses on gourmet cuisine and exceptional service. They offer a wide range of menus featuring a blend of international and Mediterranean flavours, prepared with meticulous attention to detail and presented with elegance.

    When selecting an event caterer, consider factors such as your event theme, dietary requirements, budget, and the expertise of the caterer in handling events similar to yours. It is recommended to reach out to multiple caterers, discuss your specific needs, and request sample menus and proposals to make an informed decision based on your preferences and requirements.

    • N.B. If this rundown of event caterers has inspired you, here’s an idea. Why not host a whole other event, dedicated to eating? Case in point, here’s our guide to the best group dining venues in Barcelona

    How to Power up Your Meeting Breaks in Barcelona 

    Powering up meeting breaks in Barcelona can enhance productivity, engagement, and overall attendee experience. Here are some ideas to consider:

    • Energising Activities: Offer energising activities during breaks to rejuvenate attendees. Consider organising quick fitness sessions like yoga or stretching exercises to invigorate the body and mind. Alternatively, arrange a short guided meditation or mindfulness session to promote relaxation and mental clarity.
    • Interactive Games: Incorporate interactive games or challenges to boost engagement and foster teamwork. Set up game stations with board games, puzzles, or interactive digital games that encourage collaboration and friendly competition. This allows attendees to unwind, socialise, and stimulate their minds in a fun and interactive way.
    • Healthy Snack Stations: Provide healthy snack stations offering nutritious options to fuel attendees during breaks. Include fresh fruits, nuts, granola bars, and infused water stations. Consider partnering with local vendors to showcase Barcelona's culinary specialities, such as a selection of local fruits or traditional Catalan snacks.
    • Coffee Tastings: Barcelona is known for its vibrant coffee culture. Arrange coffee tastings during breaks, allowing attendees to sample different types of coffee, learn about their origins, and appreciate the nuances of flavours. Collaborate with local coffee roasters or baristas to create a unique and educational coffee experience.
    • Local Cultural Experiences: Barcelona's rich culture and heritage offer opportunities for immersive experiences during breaks. Arrange mini-cultural performances, such as live music or traditional dance showcases, to provide a taste of local art and entertainment. Invite local artisans to conduct workshops, demonstrating traditional crafts or artistic techniques.
    • Outdoor Refreshment Areas: Take advantage of Barcelona's pleasant climate and create outdoor refreshment areas during breaks. Set up comfortable seating arrangements in a garden or terrace space where attendees can relax, enjoy fresh air, and engage in casual conversations. Providing refreshing beverages, snacks, and charging stations for electronic devices at your meeting space in Barcelona is a classy move, always. 
    • Inspiring Speaker Sessions: Invite inspiring speakers to deliver short motivational talks or TED-style presentations during breaks. These sessions can cover a range of topics like personal development, innovation, or industry trends, providing valuable insights and inspiration to attendees.

    Remember to tailor these ideas to the specific needs and preferences of your attendees. By incorporating these power-up activities, you can enhance the overall conference experience, energise participants, and facilitate meaningful connections in the vibrant city of Barcelona.

    Afterwork Ideas for After Your Meeting in Barcelona 

    And after your meeting closes with success, how are you going to celebrate? Well, for starters, you’ll want to arrange an after-work celebration, say, at one of these funky venues for a company party in Barcelona

    Or, if you’re in season, why not try out one of these luxurious outdoor event spaces in Barcelona?

    A Guide to Hosting a Meeting in Barcelona

    FAQ about Barcelona Meeting Rooms

    What are the popular neighbourhoods in Barcelona for hosting meetings?

    Popular neighbourhoods for hosting meetings in Barcelona include Eixample, the Gothic Quarter, El Poblenou, and the waterfront area.

    What is the best time of year to plan a meeting in Barcelona?

    Barcelona enjoys a mild climate, making it suitable for meetings year-round. However, spring and fall (April to June, September to November) are generally considered the best times due to pleasant weather and fewer tourist crowds.

    What is the transportation infrastructure like in Barcelona, and how can attendees easily get around the city?

    Barcelona has an extensive transportation network, including a metro system, buses, taxis, and ride-sharing services. Attendees can easily navigate the city using these options, and Barcelona's efficient public transportation makes getting around convenient.

    Are there any specific permits or licenses required for meeting spaces in Barcelona?

    The specific permits or licenses required for hosting meetings or events in Barcelona can vary depending on the venue and nature of the event. It's important to consult with local event planners or venue representatives to ensure compliance with regulations.

    Are there any recommended hotels in Barcelona that offer meeting facilities and accommodations for attendees?

    Barcelona has numerous hotels that offer both meeting facilities and accommodation for attendees. Some recommended options include Hotel Arts Barcelona, W Barcelona, H10 Port Vell, and Majestic Hotel & Spa Barcelona.

    What leisure and team-building activities can be organised for meeting rooms in Barcelona?

    Barcelona offers a variety of leisure and team-building activities, such as city tours, boat cruises, cooking classes, wine tastings, and adventure sports like paddleboarding or hiking in nearby natural parks like Montjuïc or Collserola.

    Are there any local customs or cultural considerations I should be aware of when hosting a meeting in Barcelona?

    It's appreciated to greet people with a handshake and maintain a polite and respectful demeanour. Barcelona has a rich cultural heritage, and embracing local customs and traditions can help create a positive and inclusive meeting experience.

    What safety measures should be taken into account when considering meeting rooms for hire in Barcelona?

    Ensuring the safety of meeting attendees is crucial. It's important to stay informed about local safety guidelines, provide clear instructions in case of emergencies, and choose venues that prioritize security measures. Additionally, it's advisable to have medical facilities and emergency contact numbers readily available.

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