Book Conference Venues in Malta

Book Conference Venues in Malta
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    Guide to hosting conference events in Malta

    Hello there, event planners. We hear you’re planning to host a conference in  Malta, and we’re here to help you.

    We know what you’re thinking - are you making the right choice by choosing a Mediterranean island for a corporate event?  We’re here to tell you- yes, you most definitely are! Malta is close to Africa, the Middle East, and mainland Europe, so when you host a conference in Malta, you’re at a strategic advantage.

    But don’t just take our word for it. We’ve put together this guide with everything you need to know about hosting a conference in Malta. And, when you’re done with it, you’ll understand why conferences in Malta are the way to go.

    1) What’s the Right Style of Conference Room in Malta for You?

    Malta is amazingly up-to-date when it comes to conference room styles and technology. You’ll find that conference rooms in Malta are not only stunning, but they also come equipped with all the latest AV equipment.

    You can host conferences in Malta of almost any scale since there are conference rooms for both large and small crowds here. Here are some of the styles of conference rooms you’ll find in Malta.

    1. Luxurious venues: If you're looking for a conference room in Malta that’s designed to impress, there are luxurious conference rooms that exude opulence. 

    These often feature decadent decor and furnishing like plush velvet chairs, crystal chandeliers, and a touch of gold here and there. 

    So, if you’d like to leave your conference attendees in awe, you know what style of room is perfect for your conference in Malta.

    2. Tech-savvy spaces: Malta is no stranger to innovation, and tech-centric conference rooms are on the rise. Expect high-speed internet, video conferencing capabilities, and ergonomic seating for those marathon meetings. These venues are perfect for tech enthusiasts and tech conferences.

    3. Courtyard venues: Many conference venues in Malta come with charming outdoor courtyards. These spaces are perfect for a refreshing coffee break or some alfresco side events like brainstorming sessions.

    And since Malta promises almost 300 days of sunshine, courtyard venues for conferences in Malta are perfect for blending work and relaxation seamlessly.

    4. Contemporary spaces: Malta is keeping up with the times, and you'll find conference spaces that boast sleek, minimalist designs. 

    These often feature clean lines, neutral colour palettes, and state-of-the-art technology. It's all about efficiency and functionality in these rooms.

    5. Small and intimate venues: Now we know that when you think of a conference venue in Malta, you’re probably thinking about large spaces to hold a big gathering but this city is full of surprises!

    For smaller gatherings or intimate discussions, Malta offers cosy nooks and meeting spaces. These rooms often feature comfy seating arrangements and a relaxed vibe. We highly recommend them if you’re looking for an event venue for hire that’s all about fostering collaboration and open dialogue.

    2) The Best Areas for Hosting a Conference in Malta

    Honestly, Malta is a pretty small island, and travelling around the island is convenient and inexpensive. That being said, when you’re hosting a conference in Malta, it’s best to pick an area that’s located close to the centre of town and which has some great entertainment options close by for side events and after-works.

    Keeping this in mind, these are some of the best areas for conference rooms in Malta.

    1. Valletta: The capital city of Malta is one of the top areas for conference rooms in Malta. Not only is it one of the island’s most gorgeous locations, but it’s also known as the administrative and cultural hub of Malta.

    In fact, several government departments have their offices here so if you’re looking for government sponsorship for your conference, you might be able to get the help you need in Valletta.

    That’s not all, walking through the streets of Valletta feels as though you are walking through a part of history. The local administration has maintained the Baroque-style architecture of most of the buildings here- so if you’re looking for a fun side event for your conference, a guided tour of Valletta could be a good idea.

    • Bonus Reading: The city also has several restaurants and bars where you can host other side events or afterworks for your conference in Malta. We’ve listed a few of our Top Bars in Valletta for Afterwork Drinks in this article.

    2. Paceville: Yes, we know that Paceville is often called the ‘Party Capital of Malta’ but there’s a reason we think this a great place to hold your conference in Malta.

    Similar to Valletta, Paceville is also centrally located but what Valletta has in historic buildings, Paceville has in beaches.

    This means your conference room in Malta might have a lovely ocean view and as a bonus, if you are planning any afterworks for your conference, Malta’s most happening party scene is just a hop, skip, and jump away from you!

    3. St.Julians: We like to call St.Julians Paceville’s tamer cousin. That’s because while St.Julians also has some great nightlife, it’s slightly quieter than Paceville. 

    It also has a lot of great hotels where you can host your conference in Malta and several good restaurants and bars to either cater for your conference or host a side event.

    And, since St.Julians is extremely popular with tourists, you’ll find that English is widely spoken and understood here making it easier for native English speakers to work with event vendors here.

    4. Gzira: Just like the other three towns on our list of best areas for conferences in Malta, Gzira is also centrally located and easily accessible from the rest of the island. 

    It’s surrounded by stunning views of the Mediterranean Sea and most conference rooms here will give you enviable views. That’s not all, several fabulous swimming spots in Gzira can be a great ice-breaker or ending to your conference in Malta.

    3) How Much Will a Conference Space in Malta Cost?

    If you’ve been with us so far, you're probably wondering if the cost of conference venues in Malta might break the bank. 

    Well, worry not! Malta offers a range of conference venues that can suit almost any budget. It's all about balancing your spending with your specific needs and preferences.

    • Basic conference rooms: If you're looking for a simple conference room in Malta's event spaces or business centres, you can expect to pay approximately €40-€100 per hour. These venues provide essential meeting facilities without extravagant features.
    • Mid-range conference spaces: For a more comfortable and well-equipped environment with better amenities and the capacity to host a larger crowd, mid-range conference spaces in Malta typically cost around €100-€200 per hour.
    • Premium conference venues: If you're aiming for a high-end experience with advanced technology, luxurious settings, and exceptional services, premium conference venues in Malta may cost you approximately €200 and up per hour. These venues offer top-notch quality and a sophisticated atmosphere for your conference.

    Additional Costs to Consider:

    • Audiovisual Equipment: This would cost about €100 to €300 per day for audiovisual equipment, depending on your specific needs and the complexity of the setup.
    • Catering: Expect to budget between €20 to €50 per person for catering services, depending on your menu selection and the caterer you choose.
    • Materials and supplies: Budget for miscellaneous materials and supplies, such as signage, name badges, printed materials, and other conference essentials. This can range from €200 to €500 or more, depending on your specific requirements.
    • Staff and services: For additional staff and services, such as event coordinators or technical support, you may allocate approximately €50 to €150 per hour per staff member, depending on their roles and expertise.
    • Marketing and promotion: Budget for marketing and promotion expenses, which can include advertising, promotional materials, and online marketing. This can vary widely based on your promotional strategy, but a budget of €500 to €1,000 or more is a reasonable starting point.
    • Transportation and accommodation: If you have attendees travelling to Malta, budget for transportation and accommodation expenses. Accommodation costs can vary greatly, so it's best to estimate based on the number of attendees and their preferences. Transportation costs will depend on the location and mode of travel.
    • Insurance: Consider event insurance to cover unforeseen circumstances. The cost of insurance can vary, but a budget of €200 to €500 or more is a typical range for event insurance coverage.

    Pro-tip: To stick to your budget, it’s important to understand what are essentials and what are add-ons when it comes to conference venues. To make things easier, we recommend you read The Nine Elements Every Conference Room Should Have to help you make the choice.

    4) The Best Catering for Your Conference Space in Malta

    If all this conference planning is making you hungry, then you're well aware of the significance of good food at your conference in Malta. 

    Don't worry; we've got your culinary cravings covered too! Check out this list of reputable event caterers in Malta that we're confident will satisfy your taste buds. 

    1. Island Caterers: This famous event catering company in Malta truly lives up to its name by serving the most delicious traditional Maltese dishes. We especially love the Maltese Bragioli, which is a flavourful dish of beef rolls stuffed with bacon, egg, and herbs, served with a rich tomato sauce. 

    Oh, and if you prefer international cuisine, don’t worry. With their diverse range of menu options, Island Caterers can cater to the global palette as well.

    2. Gollcher Catering: If you’re looking for a professional catering team that’s not only well-versed in handling large-scale events like conferences in Malta but is also known for their attention to detail and creative culinary offerings, Gollcher Catering ticks all the boxes.

    They specialise in gourmet catering and can create bespoke menus to elevate your conference dining experience. They’re also known for their exquisite seafood presentations, including fresh oysters, grilled prawns, and decadent lobster tails.

    3. J&C Caterers: This event catering company brings a blend of tradition and innovation to the table. 

    With a focus on high-quality ingredients and presentation, they can provide everything from finger foods for a coffee break to lavish banquets. They also cater to dietary restrictions and preferences.

    4. Tal-Kaptan Caterers: If you're looking for a taste of authentic Maltese cuisine, Tal-Kaptan Caterers is a fantastic choice. 

    They pride themselves on using local ingredients and preparing traditional Maltese dishes with a modern twist. It's an excellent way to introduce your conference attendees to the local culture.

    5. Savina Creations: If you’re looking for a caterer that can make the dining experience for your conference room in Malta a work of art, look no further than Savina Creations,

    They specialise in creating delightful and visually appealing food experiences. Their chefs are known for their culinary artistry, and they offer a wide range of catering options, including themed buffets and live cooking stations.

    5) Amazing Breakout Ideas for Your Conference Venue in Malta

    When it comes to your conference venue in Malta, why settle for the ordinary? We believe in making conferences not just informative but also loads of fun! That's where breakout sessions come in.

    Here are some fun breakout ideas you can try.

    1. Maltese cultural workshops: Give your attendees a taste of Malta's rich culture by offering breakout sessions like Maltese cooking classes, traditional craft workshops, or even a quick lesson in speaking the Maltese language. It's a fun way to immerse participants in the local culture.
    2. Wine and cheese tasting: Malta has a pretty good wine scene, and if your event allows for it, you can organise a wine and cheese tasting session right at your conference venue. It's a sophisticated way to unwind and network while enjoying the flavours of the Mediterranean.
    3. Interactive technology workshops: Whether your conference in Malta covers tech or not, you can’t deny that in today’s tech-savvy world, hands-on technology workshops are always a hit. Cover topics like virtual reality, app development, or digital marketing trends to keep your participants engaged and up-to-date.
    4. Panel discussions with local experts: Invite local experts to host panel discussions or Q&A sessions on topics of interest, such as Malta's economic landscape, sustainable tourism, or cultural heritage preservation.
    5. Innovative think tanks: Create a dedicated area where participants can immerse themselves in innovation-driven dialogues. Equip the space with whiteboards, sticky notes, and collaborative tools to inspire brainstorming and the exchange of brilliant ideas.

    6) After-work Ideas for a Conference in Malta

    We all know breakout sessions are a blast during your conference in Malta, but what about those post-conference hours?

    We've got you covered with some fantastic after-work ideas that'll keep the networking spirit alive even after the last speaker takes a bow.

    1. Sunset Cruise: Treat your conference attendees to a breathtaking sunset cruise along Malta's stunning coastline. They can unwind, enjoy the scenic views, and network in a relaxed atmosphere. Some cruises even offer dinner and drinks on board for a complete experience.
    2. Beachside Bonfire: Another way to enjoy the island life in Malta is to host a beachside bonfire gathering. Your conference attendees will love this opportunity to kick back, toast marshmallows, and engage in casual conversations. The tranquil sound of the waves and the starry Maltese sky create the perfect ambience.
    3. Live Music and Dance Night: Arrange a lively evening filled with traditional Maltese music and dance performances. Encourage your conference attendees to join in the dancing, creating a fun and interactive atmosphere for networking and socialising.
    4. Historical Site Visits: Malta is steeped in history, so why not organise guided visits to historic sites like the ancient city of Mdina, the Grand Master's Palace, or the Hypogeum? While parties can be fun, some conference attendees may prefer these visits that can be both educational and inspiring.
    5. Local Food Tours: Arrange guided food tours that explore the diverse culinary scene in Malta. Participants can sample local dishes and delicacies, and it's a fantastic way to bond over shared food experiences.

    Pro-tip: If you prefer a sit-down dinner as an after-work event in Malta, here are some of the Best Restaurants in Valletta for a Company Dinner.

    Wrapping Up

    And that’s a wrap for our guide to organising a conference in Malta. By now, you're armed with a wealth of information to conquer the world of conferences on this beautiful island. But hey, if you ever need more help or have questions, don't hesitate to use our Ask Expert feature. 

    A Guide to Hosting a Conference in Malta

    FAQ about Malta Conference Venues

    What is the best time of year to book a conference space in Malta?

    The best time to book a conference space in Malta really depends on your preferences and the nature of your event. Malta enjoys a Mediterranean climate, making it a year-round destination. 

    • If you prefer milder weather and want to explore the island's outdoor beauty, consider booking in spring (April to June) or autumn (September to October). These months offer pleasant temperatures for outdoor activities. 
    • However, if you're looking for some sun and beach time, summer (June to August) is ideal, but keep in mind it can get quite hot. 
    • Winter (November to February) is the off-peak season, which might mean more budget-friendly rates and fewer crowds, but it's also cooler and less suited for outdoor events. 
    Is there support to achieve sustainability for my conference in Malta?

    Absolutely! Malta is increasingly focused on sustainability, and you'll find support to make your conference eco-friendly. Many conference venues and hotels have adopted sustainable practices, from energy-efficient lighting to waste reduction measures.

    Plus, the Maltese government promotes eco-conscious events and offers resources for sustainable conference planning. You can also collaborate with local suppliers who prioritise sustainability, including caterers offering organic and locally sourced food.

    Whether it's reducing plastic usage, recycling, or minimising your event's carbon footprint, there are plenty of options and support to help make your conference in Malta environmentally responsible and socially impactful.

    What’s the average cost of hosting a conference in Malta?

    When it comes to budgeting for your conference in Malta, the total cost will depend on various factors like the size of your event, venue choice, marketing strategies, and the goodies you want to provide attendees.

    For a medium-sized conference with approximately 100 participants, you might want to set aside a budget ranging from €20,000 to €50,000 or more. This budget would cover venue expenses, delectable catering options, eye-catching marketing efforts, memorable goodie bags, and other essential services.

    Of course, keep in mind that these are ballpark figures, and the actual costs can vary based on your unique preferences and needs.

    How can I secure local sponsors for my conference in Malta?

    As every event planner knows, sponsors are the backbone of conferences, and getting the right sponsors can help you throw a magnificent conference in Malta without cutting any corners.

    But, how do you do that? 

    MICE conferences are huge in Malta. If you’re planning to host a MICE conference in Malta, you can approach The Malta Tourism Authority to apply for their MICE Business Scheme.

    If you’re hosting a conference on any other topic, don’t worry. There are plenty of other ways for you to get sponsorship for your conference. You can learn more about it from our 4 Tips for Growing Event Sponsorship.

    What are the popular platforms for conference ticketing in Malta?

    When it comes to conference ticketing in Malta, you've got some cool options. Eventbrite is a popular go-to for its user-friendliness and handy marketing tools. Then there's TicketTailor, which lets you customise your ticketing process and sell directly from your website.

    Billetto is another solid choice known for its simplicity. And if you're dealing with a big conference, you might want to check out Cvent for its comprehensive event management features. Eventzilla and Tito are also in the mix, offering straightforward ticketing and registration solutions.

    So, go ahead and pick the one that suits your conference vibe best.

    How can my attendees get to my conference venue in Malta?

    Transportation in Malta is a piece of cake. The island has public buses that are cheap, convenient, and widely connected. Buses are the only form of public transportation in Malta but if you would like something more private to travel to your conference room in Malta, you can always rent a cab or a scooter.

    What language considerations should I make for my conference in Malta?

    English is widely spoken and used for business and conferences, so conducting your event in English is a great choice to accommodate both local and international participants. If you have attendees who speak other languages, providing translation services can enhance accessibility.

    Additionally, being mindful of the local language, Maltese, and customs can show respect for the host culture. Ensure your promotional materials are available in English and consider having multilingual staff to assist attendees.

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