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    Oslo

    Guide to hosting conference events in Oslo

    Velkommen! Welcome to the captivating world of conferences in Oslo, where modernity meets natural beauty. Hosting a conference in this vibrant city is not just about business; it's a journey into culture, innovation, and inspiration.

    Whether you're envisioning an academic symposium in Grünerløkka, a tech conference in the Oslo Innovation District, or an art extravaganza in Frogner, Oslo offers a backdrop that's as enchanting as it is efficient.

    But where do you start? Fear not, fellow conference planner! Our guide is your key to navigating the intricacies of hosting an unforgettable event in this remarkable city. From choosing the perfect venue to planning indulgent post-conference gatherings, we'll reveal the secrets to making your conference in Oslo nothing short of exceptional. So, grab your beanie and scarf, and let's dive into our guide to hosting a conference in Oslo!

    1) Choosing the Right Conference Venue Style in Oslo

    Let's begin with style, shall we? The style of your conference venue in Oslo is crucial. Here are the top options to consider:

    • Firstly, there's the Scandinavian Elegance. Think modern designs, minimalist aesthetics, and functional spaces. Many conference venues in Oslo embrace this Scandinavian heritage, offering bright, airy rooms, contemporary furnishings, and cutting-edge technology, creating an atmosphere of modernity and innovation.
    • Next up is the Cultural Fusion. Oslo's diversity is reflected in its conference venues, which often blend contemporary design with nods to Norwegian culture. You might find yourself in a venue with sleek lines and traditional wooden accents, creating a unique and immersive experience for attendees.
    • For those who appreciate a dash of nature, explore venues that immerse you in Oslo's stunning landscapes. From venues nestled in lush forests to those overlooking serene fjords, you can host your conference amidst Norway's breathtaking natural beauty.

    Bonus Advice: What to look for when renting a conference venue for the first time.  

    2) The Best Areas for Hosting a Conference in Oslo

    Now, let's consider the neighbourhood for your conference space in Oslo. Here are the top districts for your next conference:

    • Grünerløkka: Known for its hip and artistic vibe, Grünerløkka is a fantastic choice for creative and cultural conferences. It's brimming with cafes, galleries, and cultural spaces, providing an inspiring backdrop for your event.
    • Oslo Innovation District: For tech and innovation-focused conferences, the Oslo Innovation District is the place to be. It's home to cutting-edge startups, coworking spaces, and state-of-the-art conference facilities.
    • City Centre: Oslo's city centre offers a vibrant atmosphere and is home to numerous hotels and conference centres. It's a convenient choice for large conferences, offering easy access to transportation and amenities.
    • Frogner: If you seek an upscale and elegant atmosphere, Frogner is a prestigious district known for its museums, parks, and high-end dining. It's ideal for conferences that value sophistication and style.
    • Groruddalen: Located in the eastern part of Oslo, Groruddalen offers a mix of residential and commercial spaces. It's suitable for conferences looking for diverse venue options and a less crowded atmosphere.

    3) How Much Will a Conference Space in Oslo Cost?

    Now, let's talk budget. You might be wondering about the cost of hiring a conference space in Oslo. Here's a breakdown:

    • Budget-Friendly Spaces (NOK 5,000 - NOK 15,000 per day): Located in less central areas, these venues offer basic amenities and are suitable for small to medium-sized meetings and conferences.
    • Mid-Range Spaces (NOK 15,000 - NOK 40,000 per day): Balancing cost and location, these venues provide moderate amenities and are suitable for various types of events.
    • Premium Spaces (NOK 40,000+ per day): Found in prestigious central locations, these venues offer top-notch amenities and are perfect for high-profile and upscale events.

    Additional Considerations:

    • Audio-Visual Equipment
    • Catering
    • Event Planning Services
    • Accommodation
    • Transportation
    • Marketing and Promotion
    • Translation Services
    • Insurance
    • Permits and Licences
    • Speaker Fees
    • Decoration and Signage

    P.S. Explore more tips for hosting a business event in Oslo here.

    4) The Best Catering for Your Conference Space in Oslo

    Now, for the food enthusiasts among you, let's delve into catering options for your conference room in Oslo. Here are our top five recommendations:

    • Fru K: Fru K offers a versatile catering experience, blending international and Norwegian flavours. They are known for their creative menu options and exquisite presentation, ensuring a delightful culinary experience for your conference attendees.
    • Eckers: Located in the historic City Hall building, Eckers offers classic Norwegian cuisine with a modern twist. It's perfect for adding a touch of sophistication to your conference catering.
    • Smalhans: Smalhans is celebrated for its Nordic cuisine that highlights seasonal and locally sourced ingredients. They offer a farm-to-table dining experience that can elevate your conference's culinary offerings.
    • Food Story: Food Story is a catering company focused on sustainability and innovative flavours. They create custom menus with an emphasis on eco-friendly and organic options.
    • Palmen Restaurant: Palmen Restaurant, situated in the heart of Oslo, offers a range of international and Norwegian dishes. It's an excellent choice for catering to diverse tastes among your conference attendees.

    P.S. You can explore even more of the best event caterers in Oslo right here!

    5) Afterwork Ideas for Your Conference in Oslo

    At some point, you'll want to explore beyond your conference room in Oslo. Here are some unique and exclusive after-work activities to impress your attendees:

    1. Fjord Cruise: Treat your conference attendees to a relaxing fjord cruise with breathtaking views of Oslo's coastline and islands. You can even include a traditional Norwegian seafood buffet on board.
    2. Viking Dinner: Host a Viking-themed dinner at one of Oslo's historic venues. Attendees can enjoy a feast inspired by ancient Viking traditions, complete with mead and traditional Viking entertainment.
    3. Holmenkollen Ski Jump Visit: Take your attendees to the iconic Holmenkollen Ski Jump, where they can learn about winter sports history and even take an exhilarating zipline ride down from the tower.
    4. Nobel Peace Center Tour: Explore the city's commitment to peace and human rights with a guided tour of the Nobel Peace Center. It's an educational and inspiring experience for conference attendees.
    5. Edvard Munch Museum: Visit the Edvard Munch Museum to discover the works of this famous Norwegian artist. Attendees can explore the masterpieces that continue to influence art and culture worldwide.

    N.B. Blow away the competition with our guide to creating a tailored after-work party 

    6) Exciting Breakout Session Ideas for Your Conference Venue in Oslo

    Now, let's add some excitement to your conference with these fantastic breakout session ideas:

    • Nordic Cooking Class: Dive into Nordic cuisine with a cooking class led by a local chef. Attendees can learn to prepare traditional Norwegian dishes and enjoy their creations.
    • Artistic Expression: Tap into Oslo's artistic spirit by hosting art-focused breakout sessions. Participants can engage in activities like painting, sculpture, or even traditional Norwegian crafts.
    • Sustainability Seminar: Given Norway's strong commitment to sustainability, arrange sessions on eco-friendly practices, renewable energy, and green innovations at eco-conscious venues.
    • Norwegian Folk Dance Workshop: Keep the energy high with a traditional Norwegian folk dance workshop. It's a fun way to get attendees moving and engaged.
    • Outdoor Team-Building Adventures: Plan outdoor team-building activities in Oslo's scenic parks or nature reserves, promoting collaboration and creativity among attendees.
    • Local Market Exploration: Take your attendees to one of Oslo's vibrant local markets, where they can interact with vendors, taste local produce, and immerse themselves in Norwegian culture.

    Bonus Advice: Discover even more exciting team-building activities in Oslo right here.

    Wrapping Up

    And there you have it! We hope you've enjoyed our guide to hosting a conference in Oslo.

    Now, all you need to do is take advantage of our Ask Expert experience – that will connect you with one of our local event planners who can orchestrate your conference to perfection!

    A Guide to Hosting a Conference in Oslo
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    FAQ about Oslo Conference Venues

    What is the best time of year to book a conference space in Oslo?

    Oslo is a year-round conference destination, with each season offering unique opportunities. Summer (June to August) provides pleasant weather for outdoor activities and events. However, it's also the peak tourist season. Spring (April to May) and autumn (September to October) offer milder weather, fewer crowds, and the chance to enjoy Oslo's natural beauty.

    If you prefer a winter-themed conference, consider booking during the winter months (December to February) when the city is covered in snow, and attendees can experience activities like skiing and ice skating.

    Is there support to help achieve sustainability at my conference room in Oslo?

    Absolutely! Oslo is known for its commitment to sustainability. To host an eco-friendly conference, consult with our local event planners who can connect you with sustainable venues, catering services, and suppliers. They can also provide guidance on sustainable event practices, such as waste reduction, energy conservation, and eco-friendly transportation options.

    What's the average cost to host a conference in Oslo?

    The cost of hosting a conference in Oslo varies based on factors such as conference size, venue location, duration, and included amenities. For a mid-sized conference venue in Oslo, you can expect a range of approximately NOK 10,000 to NOK 40,000 per day.

    This typically covers venue rental, basic AV equipment, and essential facilities. Additionally, you should budget for catering, marketing, guest speakers (if applicable), and other event-specific expenses to create a comprehensive financial plan.

    How can I secure local sponsors for my conference venue in Oslo?

    To secure local sponsors in Oslo, leverage the city's thriving business network. Identify potential sponsors among local companies, startups, and industry associations aligned with your conference's theme or goals.

    Develop custom sponsorship packages that outline the benefits sponsors will receive, such as branding exposure, networking opportunities, and access to your attendee base. Build relationships through networking events and industry forums to present your conference's value proposition and explore potential partnerships.

    You can also reach out to our local experts, who can connect you with potential sponsors that align with your brand and objectives!

    What are the popular platforms for conference ticketing in Oslo?

    For efficient conference registration and ticketing, consider using platforms such as Eventbrite, Billetto, or Tikkio. These platforms offer user-friendly interfaces for attendees to register, purchase tickets, and receive digital confirmations. They also provide event management tools, integration options for marketing efforts, and insights into attendee engagement.

    How can my attendees get to my conference venue in Oslo?

    Attendees have several transportation options to access conference venues in Oslo:

    • Public Transportation: Oslo offers a well-developed public transportation system, including trams, buses, and subways. Attendees can easily navigate the city using these services, making them a convenient choice for reaching conference locations.
    • Taxi/Ride-Sharing: Taxis and ride-sharing services like Uber are readily available in Oslo, offering attendees flexible and direct transportation options.
    • Shuttle Services: Consider arranging shuttle services to and from popular hotels and conference venues to simplify transportation for attendees.
    • Walking and Biking: Oslo is a pedestrian and bike-friendly city with dedicated paths and sidewalks. Depending on the venue's location, attendees may choose to walk or bike to the conference.
    What language considerations should I make for my conference in Oslo?

    In Oslo, Norwegian is the official language, but English is widely spoken and understood, especially in business and tourism. Most Norwegians are fluent in English, and you'll find that communication in English is manageable.

    To accommodate attendees from diverse linguistic backgrounds, you can provide conference materials in both Norwegian and English. Offering translation services or incorporating basic Norwegian phrases can also enhance the experience for all participants.

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