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Lisbon

A Guide to Hosting an Outdoor Event in Lisbon

Dear event planners, let’s step outside and enter the world of hosting an outdoor event in Lisbon. The gorgeous capital of Portugal has several picturesque landscapes and lovely weather (especially in summer!), making it ideal for an outdoor event.

But, to make your event picture-perfect, you’ve first got to get the planning out of the way. And that’s where we come in. Welcome to our guide to hosting an outdoor event in Lisbon. It has everything you need to know (and more!) to plan and execute a fantastic event against the backdrop of Lisbon’s natural beauty.

Are you ready to make your event an absolute breeze? Then, let’s get started!

1) The Best Styles of Outdoor Event Spaces in Lisbon

Are all outdoor spaces in Lisbon created equal? Not quite, here are some styles of outdoor venues you’ll find in the city.

  1. Historic venues: If you’re looking for an outdoor venue for hire in Lisbon that looks like it’s straight out of a fairytale, the city’s historic outdoor venues will provide you with the perfect setting. Step back in time and host your outdoor event in the open-air courtyard and gardens of preserved castles and heritage sites. The historical architecture and lush greenery create a timeless atmosphere, adding a touch of regal elegance to your outdoor event.
  2. Rooftop restaurants: When it comes to beauty, the sky’s really the limit for Lisbon’s rooftop restaurants that offer al fresco event experiences with breathtaking views. These event venues work really well for cocktail parties and after-work gatherings. Depending on the venue you choose, your outdoor event venue in Lisbon may give you panoramic vistas of the city, river, and skyline. 
  3. Floating venues: These outdoor spaces for hire in Lisbon are a unique way to embrace the city's maritime charm. Whether you choose a boat, yacht, or floating event space, your event will be set against the backdrop of the Tagus River. Floating venues are perfect for outdoor events like river cruises, themed parties, and corporate functions. Your guests will enjoy the serene waters and iconic views of Lisbon from a one-of-a-kind perspective.
  4. Seaside spaces: Seaside outdoor event spaces in Lisbon make the most of its stunning coastal location. These venues can include beachfront properties or open-air spaces near the shoreline. If you’d like to host a laidback gathering with the salty sea breeze for company, this is the style of venue you should be looking at! 
  5. Garden venues: If you’re looking for lush tranquillity within the city, Lisbon’s garden venues will create the perfect mood for your outdoor event. These outdoor spaces feature gorgeous gardens with blooming flowers, shaded areas, and charming pathways.  The natural beauty and peaceful vibe of these spaces will leave your guests feeling refreshed and happy.

2) The Best Areas for Hosting an Outdoor Event in Lisbon

If you’ve done your research on Lisbon, you probably already know that the city has several diverse neighbourhoods, each offering a unique backdrop for your outdoor party in Lisbon. But, which one should you pick? Ultimately, the choice is yours but we’ve rounded up a few of our favourite neighbourhoods for you to consider.

  1. Príncipe Real: Located right in the heart of Lisbon, this quintessential neighbourhood is a hot favourite for outdoor parties in Lisbon. You’ll find 19th-century mansions, as well as botanical havens such as the Príncipe Real Garden here, along with several other versatile outdoor venues in this upscale area.
  2. Alfama: One of Lisbon's oldest neighbourhoods, Alfama exudes old-world charm with its narrow winding streets, traditional architecture, and intimate courtyards. This area offers an authentic Portuguese atmosphere, making it perfect for hosting small-scale outdoor events. Alfama's cosy and historic ambience adds a unique character to your events, creating a memorable experience for attendees.
  3. Belém: Another historic area in Lisbon, Belémi has a rich historical heritage and picturesque riverfront, making it a one-of-a-kind location for outdoor events in Lisbon. The stunning Belém Tower and the Jerónimos Monastery, both UNESCO World Heritage Sites, provide a captivating historical backdrop for your event venue, while the scenic riverside promenade offers a serene atmosphere that is sure to be appreciated by your guests.
  4. Chiado and Bairro Alto: For an upscale and cosmopolitan ambience, look no further than Chiado and Bairro Alto. These central districts are known for their trendy rooftop venues, upscale dining establishments, and boutiques. The rooftop terraces in this area offer panoramic views of the city, making them perfect for chic rooftop parties or even a corporate gathering under the sky.
  5. Cascais and Estoril: Although not technically in central Lisbon, if you want to explore seaside venues for your outdoor location in Lisbon, both Casais and Estoril are excellent options. They offer a dreamy coastal setting for outdoor events with picturesque beaches and seaside spaces, The relaxed yet upscale ambiance, complemented by ocean views, creates an idyllic atmosphere for memorable occasions by the sea.

3) How Much Will an Outdoor Venue in Lisbon Cost?

Those event venue styles and neighbourhoods sound pretty good, don’t they? But, will they fit your budget for an outdoor party in Lisbon? Well, that depends on several factors but here’s a basic estimate to get you started.

  • Historic venues: €200-€500 approximately
  • Rooftop restaurants: €150-€400 approximately
  • Floating venues: Starts at €200 but can increase depending on the level of luxury you expect
  • Seaside spaces: €100-€300 approximately
  • Garden venues: €100-€400 approximately

These are only tentative costs and they can differ depending on the size of the location, the amenities it provides, and even the time of booking.

Additional costs to consider:

  • Permits and Licensing: Permit fees for outdoor events in Lisbon can vary widely based on factors such as the event size, location, and the type of permits required. Costs can range from €50 to €500 or more. Be prepared to budget for permits related to the use of public spaces, noise, alcohol, and any additional licenses that may be needed for your specific event type.
  • Catering: Catering costs depend on your menu selection, the number of guests, and the catering company's pricing. On average, expect to budget around €30 to €100 per person for a basic catering package.
  • Decor and Setup: Decor and setup costs vary based on your event's theme and size. Basic decorations can start at €500, while elaborate setups and floral arrangements can cost several thousand euros.
  • Weather Contingency: Weather contingency planning may include renting tents or marquees, which can range from €500 to €3,000 or more depending on size and quality.
  • Entertainment and Activities: These costs can vary widely based on the type of performers or activities you choose. Budgets can range from €500 for local musicians to several thousand euros for high-profile acts or speciality performers.
  • Transportation and Logistics: If you use public transportation, this can cost between €7 to €25 per person.
  • Insurance: Event insurance can range from €100 to €500 or more, depending on the coverage you need. 

4) The Best Catering for Your Outdoor Location in Lisbon

Now, let’s get to the best part about planning any event- the food! Whatever outdoor space for hire in Lisbon, you pick, these event caterers will make the party just a tad bit more merrier!

  1. Koket Events: Known for its creative and customisable outdoor catering services. Koket Events specialises in crafting unique and visually stunning setups. Their menu is a delightful fusion of traditional Portuguese flavours with modern gastronomic trends, resulting in dishes that are not only visually stunning but also incredibly flavourful. 
  2. Nómadas - Food Trucks: If you’re looking to bring a dynamic and trendy element to your outdoor event in Lisbon, hire a food truck like Nómadas. What sets them apart is not only their mobile setup but also the diverse cuisine they offer. Their food trucks serve up a tantalising selection of tasty dishes ranging from classic Portuguese street food like bifanas (pork sandwiches) and pastéis de nata (custard tarts) to international favourites like gourmet burgers, Mexican tacos, Asian-inspired stir-fries, and more.
  3. Lisboa à Mesa: A tough part of catering for a large gathering is the different dietary preferences of all your guests. This is where Lisboa à Mesa comes to your rescue. With a versatile menu that caters to different tastes and dietary restrictions including vegetarian, vegan, gluten-free, or other dietary options, Lisboa à Mesa can create custom menus that cater to everyone's needs without compromising on taste or quality. 
  4. Duprat Events: This event caterer is celebrated for its attention to detail and exceptional service. They are a go-to choice for upscale outdoor events, offering gourmet menus and a professional team that can handle everything from intimate garden soirées to large corporate picnics. 
  5. Palato Catering: This catering company is committed to creating memorable outdoor dining experiences. They excel in crafting themed outdoor events and can transform any outdoor space into a vibrant and festive setting, perfect for large gatherings and celebrations.

Bonus reading: Here are more event caterers in Lisbon you can explore to put together the menu of your dreams for your outdoor space in Lisbon.

5) What Weather to Expect for Your Outdoor Event in Lisbon

You don’t have to pray to the weather gods to bless you with good weather for your outdoor venue for hire in Lisbon, just plan your event around the seasons to make the weather work with your outdoor event!

  • Spring (March-May): Spring in Lisbon is a pleasant time for outdoor events. Temperatures gradually rise from around 15°C (59°F) in March to 22°C (72°F) in May. You can expect mild and comfortable weather with occasional rainfall, especially in March and April (so make sure you get those tents up!
  • Summer (June-August): Summers in Lisbon can be hot and dry. Daytime temperatures typically range from 25°C (77°F) to 30°C (86°F), but it can occasionally get even hotter. Rainfall is minimal during the summer months, making it an excellent time for beach parties, al fresco dining, and open-air concerts. However, if you’re planning an outdoor event in Lisbon in the summer, make sure you have provisions for shade and cooling measures, such as fans or misting systems, to keep guests comfortable during hot days.
  • Autumn (September to November): Autumn in Lisbon brings milder temperatures and is another suitable season for outdoor events. Daytime temperatures range from 20°C (68°F) in September to around 17°C (63°F) in November. Rainfall increases gradually, especially in November, so have contingency plans in case of inclement weather.
  • Winter (December to February): Winters in Lisbon are mild compared to many other European cities. Daytime temperatures range from 12°C (54°F) in December to 15°C (59°F) in February. While it's cooler, outdoor events are still possible. However, you may need to provide heating, as evenings can get chilly. Rainfall is more frequent in winter, so prepare for wet weather with covered areas or tents.

6) Top Vendors for Your Outdoor Space in Lisbon

Before we let you go, we’ve put together a list of vendors you might need to turn your outdoor event space in Lisbon into the perfect event space.

  1. Vitabrilho: For tent and marquee rentals, Vitabrilho is a trusted name in Lisbon. They offer a variety of tent styles and sizes, including transparent tents, to create a sheltered and elegant atmosphere for your outdoor event.
  2. Areka Eventos: This event furniture rental company offers a wide range of stylish and comfortable seating, tables, and decor items. They can help you design and furnish your outdoor space according to your theme and requirements.
  3. Xtreme Sound & Lighting: For outdoor events that require professional sound and lighting setups, Xtreme Sound & Lighting is a reputable choice. They can provide sound systems, lighting effects, and staging to enhance the ambience of your event.
  4. Flower Power: This renowned floral design studio in Lisbon can transform your outdoor space with stunning floral arrangements and decorations, adding a touch of natural beauty and elegance to your event.
  5. InsureandGo: This is a reputable insurance provider that offers event cancellation and liability insurance. They can help protect your investment in the event and provide coverage for unexpected incidents that may affect your outdoor gathering. Their policies are flexible and can be tailored to your specific event needs, ensuring peace of mind for both you and your guests.

Wrapping Up

We hope you’ve been taking notes because we’ve now come to the end of our guide to hosting an outdoor event in Lisbon. If you need any more help, remember our Ask Expert function is your friend. Simply use it and our local event planners will be there to sort things out!

A Guide to Hosting an Outdoor Event in Lisbon
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FAQ about Lisbon Outdoor Venues

What are some unique entertainment ideas I can bring to my outdoor event space in Lisbon?

Make your outdoor event in Lisbon unforgettable with these unique entertainment ideas:

  • Interactive Workshops: Offer interactive workshops that allow guests to learn and engage. Options include wine tasting, traditional Portuguese cooking classes, or even a tile-painting workshop, where guests can create their own Portuguese tiles as souvenirs.
  • Fire Dancing: For a dramatic and visually stunning entertainment option, consider a fire-dancing performance. Skilled fire dancers can create mesmerising displays of light and movement, adding a touch of magic to your outdoor space.
  • Digital Graffiti Wall: Set up a digital graffiti wall where guests can use digital spray cans to create artwork that can be projected onto a screen. It's a fun and interactive way to encourage creativity.
  • Outdoor Cinema: Set up an outdoor cinema with comfortable seating and a large screen. Show a classic Portuguese film, or an international movie, or even host a film festival under the stars.

What transport options are there for my attendees getting to my outdoor venue in Lisbon?

Lisbon offers a variety of transportation options for attendees getting to your outdoor venue. Depending on the location and size of your event, you can consider the following transportation options:

  • Public transport: Lisbon has an extensive public transportation system, including buses, trams, and the metro (subway). Encourage attendees to use public transport, especially if your event is in the city centre or close to a metro station.
  • Taxis and rideshares: Taxis and rideshare services like Uber and Bolt are readily available in Lisbon. These are convenient options for attendees who prefer door-to-door service.
  • Shuttle services: If your event is in a remote or less accessible location, consider organizing shuttle services from central points in the city. Shuttle buses can transport attendees to and from the venue, ensuring everyone arrives safely.
  • Bicycle rentals: Lisbon is becoming more bike-friendly, with bike-sharing services and dedicated bike lanes. If your venue is in a scenic area or park, you could encourage attendees to rent bikes and enjoy a leisurely ride to the event.
  • Water transportation: If your outdoor venue is near the Tagus River, consider arranging boat or ferry transportation for a unique and scenic arrival experience. Water taxis and ferries operate in Lisbon, providing an alternative way to reach certain areas.

Is it safe to host outdoor events in Lisbon?

Hosting outdoor events in Lisbon is very safe but be responsible with factors like local health guidelines, venue safety, and event size. Ensure you follow health protocols, obtain permits, and have contingency plans for weather and emergencies to ensure safety.

Do I need to account for seasonality when it comes to outdoor locations in Lisbon?

Yes, you should account for seasonality when choosing outdoor locations in Lisbon. Lisbon experiences distinct seasons, so consider weather conditions and the suitability of the venue for the time of year when planning your event.

Spring and summer are generally more favourable for outdoor events, while autumn and winter may require additional provisions for cooler and wetter weather. The section on weather in this guide will give you a better understanding of the different seasons in Lisbon.

Do I need to incorporate Portuguese into my outdoor space in Lisbon?

Incorporating the Portuguese language into your outdoor space in Lisbon is not a strict requirement, especially if your event is international or primarily attended by non-Portuguese speakers.

However, it can be a thoughtful and inclusive touch, particularly for local attendees. Providing signage, event information, or announcements in both Portuguese and a commonly understood international language (e.g., English) can help attendees feel more at ease and can enhance the local experience.

Ultimately, the choice to incorporate Portuguese language elements should align with the preferences and demographics of your event attendees.

How much should I budget for hosting an outdoor event in Lisbon?

Outdoor events in Lisbon can be worked around different budgets. You’ll need to consider the event venue, the number of guests, the location of the venue, the type of catering menu you’re providing, and other miscellaneous expenses when planning your budget. Here’s a rough breakdown of what you can expect.

  • Venue rental: Venue costs can range widely, from a few hundred euros for smaller outdoor spaces to several thousand euros or more for exclusive or premium venues. A mid-range outdoor venue in Lisbon might cost around €100 to €500+ per hour.
  • Permits and licensing: Permit costs depend on the type and scale of your event. Basic permits may cost a few hundred euros, while larger or more complex events might require permits costing several thousand euros. It's advisable to consult local authorities for specific pricing.
  • Catering: Catering costs can vary based on the menu, service style, and the number of attendees. For a mid-range outdoor event in Lisbon, you might budget around €40 to €80 per person. Keep in mind that this can increase or decrease significantly based on your menu choices and the level of service.
  • Decor and setup: Decor and setup costs depend on your event's theme and complexity. For a moderate setup, budgeting 10-20% of your overall event budget for decor and setup is a reasonable estimate.
  • Entertainment: This will vary based on the type of performers or activities you're planning. For live music or performers, estimate several hundred to a few thousand euros.
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