How to Choose the Perfect Venue for Your Token2049 Side-Event in Singapore

by Akshayaa RaniM,  15 April 2024
by Akshayaa Rani M, 15 April 2024
How to Choose the Perfect Venue for Your Token2049 Side-Event in Singapore

Unless you've been living under a rock, you'll know that Token2049 is the event for everyone who's anyone in the web3 and crypto community.

The most awaited gathering for those in the blockchain and cryptocurrency space, Token2049 provides a platform for thought leaders, innovators, and enthusiasts to discuss the latest developments, trends, and strategies in the industry. It's not just a conference; it's a melting pot of ideas, a showcase of ground-breaking technology, and a networking hotbed for the brightest minds in the crypto world.

If you're planning a side event for Token2049 in Singapore, you've come to the right place. Here's your ultimate guide to choosing the perfect venue. Hosting a side event at Token2049 is a unique opportunity to engage with the community, share your insights, and make lasting connections.

We've got exciting times ahead of us, but choosing the right venue is crucial before we get there. You want something that makes a statement, fits your theme, and will be the talk of the town. After all, your venue is a reflection of your event's identity and ambition.

So, without further ado, let's get down to the nitty-gritty of finding an impressive venue for your Token2049 side-event in Singapore.

Step 1: Start From the Theme of Your Side-Event

It can be tempting to dive straight into venue listings, but without a clear plan, you'll just be going down a never-ending rabbit hole.

Take a moment to really understand the vibe of your event. This is the essence of what your side event will be about. Are you aiming for a relaxed networking session where industry professionals can exchange ideas over a cup of coffee? Or is your event a high-energy panel discussion buzzing with dynamic exchanges and breakthrough revelations?

Once you understand the scope of your event, it's easier to narrow down the venues. For example, intimate workshops where attendees delve deep into the intricacies of blockchain technology would require a smaller space than a high-profile side event with industry leaders, so you might opt for a sleek conference centre with more technology and space.

Remember, the atmosphere of your event isn't just about the physical space; it's also about how that space makes your participants feel. It's about creating an environment that reflects the purpose of your event. So take the time to really understand the vibe you want to create and let that guide you in choosing the perfect venue for your Token2049 side-event in Singapore.

Step 2: Narrow Down the Possible Areas

While Singapore is not a large country, and its public transport system is accessible and well-connected, location is still an important factor to consider when choosing a venue for your Token2049 side-event.

The key is to find a venue that's easy to get to. In Singapore, this means choosing a venue that's close to the MRT. With Token2049 attracting a global audience, the MRT is the easiest way for visitors to navigate the city.

That's not all. Here's a little secret that can make your event a hit: try to choose a venue close to the main Token2049 action. This will make it easier for your attendees to split their time between the main event and your side event, ensuring that your attendance is high.

Step 3: Get the Size Right

Here's one of those times when size matters. You don't want your participants to feel cramped in a small venue or lost in a large one. The size of the venue should match the number of people you expect to attend.

If you're expecting a large crowd, look for a venue with enough space for everyone to move around and interact comfortably. It's important to have enough room for all the activities you have planned, whether networking, presentations, or workshops.

On the other hand, if your event is more intimate, a smaller venue can provide a cosy and welcoming atmosphere. It can encourage more interaction and engagement among your guests, making the event more memorable.

In short, the size of the venue plays an important role in the success of your event. Make sure you choose a space that can accommodate the number of people you expect to attend and that suits the nature of your event.

Step 4: Find a Venue With a ‘Wow’ Factor

When it comes to choosing a venue for your Token2049 side-event, you want a place that is not only functional but also memorable.

Think about it: a venue with a little something extra is free advertising for your side-event. It's that special something that makes your attendees' eyes light up, and their phones come out for Instagrammable pictures. It's about creating an experience that stays with them long after the event is over.

So what gives a venue that 'wow' factor? It could be a breathtaking view of Singapore's skyline that makes every moment feel like a scene from a film. Or maybe it's a venue with unique decor that tells a story, from funky art installations to sleek, modern designs that scream innovation.

And let's not forget venues with a touch of history. A historic setting can add a layer of depth and character to your event, connecting the past with the future of blockchain and crypto.

Venues with a wow factor are the bridge that connects a good event to a great event. So keep your eyes peeled for that stunning location that will take your side-event to the next level!

Step 5: Don’t Underestimate the Importance of Venue Flexibility

As any experienced event planner knows, things rarely go according to plan in the world of events. To ensure the success of your Token2049 Singapore side-event, you need a venue that can adapt to whatever comes your way.

Do more guests turn up than those who RSVPed? You need a venue that can quickly help you set up more seating to accommodate everyone. Or maybe you decide to add a breakout session at the last minute. A flexible venue can handle these changes without breaking a sweat.

And let's not forget the little things like lighting and layout. Can the venue change from a cosy, intimate setting to a bright, open space? Can the seating be rearranged to accommodate different types of interaction? These details may seem small, but they can make a big difference to the feel and flow of your event.

Choosing a venue that offers flexibility means you can focus on making your event amazing without worrying about being boxed in by your venue's limitations. So, when you're scouting locations, keep an eye out for spaces that are as adaptable and dynamic as the blockchain world itself.

Step 6: Think About Your Catering Options

Now you may be wondering what catering has to do with choosing the perfect venue for your Token2049 Singapore side-event, but hear us out.

When it comes to events, we all know how important food and drink can be. It's not just fuel - food stations are where most of the networking happens, so it's a big part of the experience.

That's why it's important to weigh up the pros and cons of using a venue's own catering service versus hiring an outside caterer. Both options have their advantages, so weigh them up. Venue catering can be very convenient, but an external caterer may offer more flexibility in terms of menu options.

You'll also need to consider how much space the venue has for caterers to set up: light bites and finger foods are perfect for keeping things casual and encouraging mingling. On the other hand, if you're going for a more formal atmosphere, a sit-down meal might be the way to go. Whatever you decide, make sure the venue can accommodate your choice.

Step 7: Create a Budget

Let's face it—numbers aren't always fun, and Singapore can be expensive, especially when you want to pull out all the stops at your event. But don't worry! With a little smart planning, you can have a fantastic Token2049 side-event in Singapore without breaking the bank.

First, set a clear budget for your venue. Know how much you can spend and stick to it. It's easy to get carried away with all the fancy options out there, but remember that a great event is not just about a great venue.

Of course, the venue is only one aspect of the budget. Don't forget to factor in other costs, such as catering, technical support, and decor. These can add up quickly, so make sure you've factored them into your budget.

Smart budgeting is all about prioritising and making informed choices. By keeping a close eye on your expenses and focusing on what's really important for your event, you can host an excellent Token2049 Singapore side-event within any budget.

The Final Checklist

Before you finalise your venue for the Token2049 side-event, make sure you've considered these important points:

  • Accessibility and transport: Singapore is well-connected, but it’s always a good idea to find a venue close to the city centre and an MRT station to make it easy for both local and international attendees. Check that there is accommodation nearby for out-of-town guests.
  • Capacity and layout: Check that the venue can comfortably accommodate the number of guests you expect. The layout should be flexible enough to accommodate different types of activities, and private areas should be provided for VIP guests or speakers if required.
  • Catering and kitchen:Food is an important part of the conference experience.Check whether the venue has its own catering service or whether it is possible to use an external caterer. The menu should cater for a range of dietary preferences and restrictions to ensure that all guests can enjoy their meals.
  • Networking and relaxation areas: Provide designated networking and relaxation areas where participants can network and relax between sessions.
  • Local support and expertise:Get in touch with our local team to help you with anything you may need during the pre, during, and post-event planning.
Wrapping Up

Now, let’s get to the unofficial step nine to choosing the perfect venue for your Token2049 side-event in Singapore: enjoy the process! Singapore is a fabulous country, and you and your participants will have a lot to experience while you’re there.

Don't get caught up in the small details, we at Eventflare are here to help. Get in touch and we'll not only help you find the perfect venue for your Token2049 side event in Singapore, we'll be with you every step of the way!

For content enquiries, contact [email protected]

Join the Club

Get access to the event industry's inside scoop