Hire Conference & Meeting Rooms in Hong Kong

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Hong Kong

A Guide to Renting Meeting Rooms in Hong Kong

Hong Kong is a top choice for hosting meetings, and it's easy to see why. The world's fourth-ranked global financial centre, this former colony of the British Empire, now a Special Administrative Region of the People's Republic of China, is a densely populated and bustling city that is a vibrant fusion of Eastern and Western influences. Its dynamic atmosphere and sleek, high-tech meeting spaces create an inspiring backdrop for any event, making it a prime destination for both business and pleasure.

One of Hong Kong's best-known features is its incredible culinary scene. From traditional dim sum carts to upscale international dining, the city's diverse food options mean there's something for everyone. When you host a meeting here, your attendees can enjoy a great variety of flavours and experiences, making meal breaks a highlight of the trip. The local food culture makes business gatherings not just productive but also deliciously memorable.

On top of that, Hong Kong's public transport system is super efficient, so it's easy for everyone to get around. No matter where you're going, whether it's from a high-rise meeting room to a trendy after-hours venue or exploring the city's many attractions, getting from point A to B is easy and hassle-free. This makes it easy for attendees to focus on their meetings and networking without worrying about logistics.

In addition to the business side of things, Hong Kong has a great mix of cultures, which makes it a brilliant place to socialise and network. The city has a rich history and a forward-thinking attitude, which makes it stimulating and welcoming. Hosting a meeting in Hong Kong means embracing a city as dynamic as it is friendly, where every event becomes a one-of-a-kind experience.

1) Discover the Diversity of Meeting Rooms in Hong Kong

Hong Kong is more than just a city; it's a whirlwind of dazzling skyscrapers, culinary adventures, and a blend of East and West that's as vibrant as it is diverse. From its buzzing energy to its calm harbour views, this city has a lot to offer in terms of meeting and conference rooms that match its dynamic spirit. 

If you're looking for something sleek and modern or a charming, historical setting, Hong Kong has got you covered. Ready to explore? Look at the different types of meeting rooms for hire that put Hong Kong on the map for fabulous meetings.

1. Meeting rooms with a view: Towering skyscrapers are no stranger to Hong Kong's skyline, so it's only natural to find meeting rooms for hire that offer stunning views of the city's skyline and harbour. These rooms are perfect for high-profile meetings or events where making an impression is essential. You can expect floor-to-ceiling windows, modern furnishings and top-of-the-range audiovisual equipment in these meeting spaces.

2. Tech-ready meeting rooms: When it comes to technology, Hong Kong is light years ahead, so you'll find that meeting rooms here are often tech-ready for meetings. Fitted with the latest technology, these rooms are perfect for tech-heavy presentations and virtual meetings. 

Features often include high-speed WiFi, interactive whiteboards, and advanced video conferencing systems. Designed for tech-savvy professionals looking for seamless connectivity, tech-ready meeting rooms in Hong Kong work well for remote teams.

3. Outdoor meeting spaces: If you're looking for technology with a touch of nature, Hong Kong offers the best of both worlds. Outdoor meeting spaces combine indoor comfort with outdoor elements. With access to private terraces or gardens, these spaces offer a refreshing alternative for meetings. They're great for team-building events or meetings that benefit from a bit of nature.

4. Historic and boutique meeting rooms: Hong Kong has a rich history and respected traditions. If you'd like to bring a touch of that history to your meeting location, opt for a meeting space in one of Hong Kong’s heritage buildings. These spaces combine historic charm with modern amenities. They offer a unique setting with elegant decor and often feature distinctive architectural details, adding a touch of character to any event.

5. Executive boardrooms: Finally, professionalism is always welcome in Hong Kong, and if that's what you're after, the city's executive boardrooms may be for you. These rooms provide a professional setting with luxurious touches for formal and high-stakes meetings. Expect comfortable executive chairs, polished wooden tables, and a sophisticated atmosphere. 

Many of these meeting spaces also offer additional services, such as catering and concierge support.

2) From Budget to Luxe: Cost Estimates for Booking a Meeting Room in Hong Kong

Whether you're organising a casual team meeting or a high-stakes corporate event, Hong Kong's meeting rooms offer a range of options to suit your needs and budget. Here's a quick look at what you can expect to spend:

Budget-friendly meeting rooms: Ideal for smaller gatherings or short meetings, these rooms are both functional and budget-friendly. Expect to spend between €35 and €100 per hour. They're perfect for getting things done efficiently without breaking the bank.

Mid-range meeting room spaces: If you need a little more space and extra amenities, mid-range meeting rooms step up the game. Featuring advanced audiovisual equipment and sometimes catering options, these rooms usually cost between €100 and €220 per hour. 

They offer a good balance between quality and value for money, making them ideal for larger discussions or workshops.

Luxe meeting rooms: For those special occasions when nothing but the best will do, premium meeting rooms offer first-class facilities and stunning locations. Often found in luxury hotels or prime locations, these exclusive spaces range from €220 to €450 per hour or more. 

You can expect unparalleled service and a high-impact environment to make your meeting absolutely perfect!

3) Find Cool Meeting Rooms in These Top Areas in Hong Kong

Hong Kong may be densely populated, but there are many fantastic areas to explore. No two areas are exactly the same, so when it comes to finding a meeting room, you'll be spoilt for choice!

Here are our top areas to look out for.

1. Central: We can’t talk about meetings and miss out on mentioning Central! The business centre of Hong Kong, Central is the ideal location for high-profile meetings and events. The area offers a range of sophisticated venues, from luxury hotels to state-of-the-art conference centres. 

Central's accessibility, with its proximity to major transport links, including the MTR, buses and ferries, makes it convenient for delegates. The area's mix of modern skyscrapers and historic buildings adds a touch of prestige to any event.

2. Wan Chai: Known for its vibrant atmosphere, Wan Chai is home to several impressive meeting rooms. This district is particularly popular for its blend of business and leisure, with locations suitable for both formal meetings and casual networking events. Wan Chai is also known for its hotels and convention centres with excellent facilities, making it a convenient choice for large-scale meetings.

3. Admiralty: Strategically located right at the crossroads of all the main transport routes, Admiralty is a top choice for meetings thanks to its accessibility. The area is famous for its modern venues and top-tier hotels, and conference facilities. Plus, it's close to government offices and business districts, which makes it a great choice for corporate events.

4. Kowloon Bay: This area is a real winner if you want a more contemporary and spacious setting. Kowloon Bay has some huge convention centres and exhibition halls that are perfect for big meetings and events. With its modern infrastructure and ample space, it's a breeze to accommodate a large number of attendees for large-scale meetings.

5. Causeway Bay: All work and no play is no fun – and that's where Causeway Bay comes to the rescue. With its busy shopping and entertainment scene, it's a good place for meetings. This area has many different venues, from small meeting rooms to large event spaces. It's also close to lots of places to eat and shop, which is handy if you'd like to plan an after-work affair or give your attendees a true taste of Hong Kong.

4) Catering Services to Elevate the Experience at Your Meeting Room

No successful business meeting is complete without a tasty meal to recharge. In Hong Kong, known for its dynamic food culture, you can count on exceptional catering services to enhance your event. Discover some of the premier caterers in the city who can ensure your event catering is as impressive as your meeting.

1. The Catering Company: For a meeting with a touch of sophistication, The Catering Company is a top choice. They offer a variety of menus, from delicious dim sum platters to international gourmet selections. Their attention to detail and professional service will ensure that every bite will both impress your clients and energise your team!

2. Pomegranate Kitchen: There's no cuisine you can't find in Hong Kong, and rest assured, the food here, wherever it comes from, is top-notch. If you're looking to add a touch of Middle Eastern flair to your meeting, Pomegranate Kitchen is the place to go. 

Their tasty dishes, including delicious mezze and fresh salads, are a refreshing change from the usual catering fare. The zesty and fresh flavours will keep your attendees engaged and satisfied.

3. Delicious Catering: If their name is anything to go by, you can expect the food from this event caterer to be, well, delicious! Known for its exceptional service and diverse menu options, Delicious Catering brings a mix of classic and contemporary dishes to the table. 

Whether you're in the mood for hearty comfort food or elegant canapés, they can tailor their offerings to suit the tone and needs of your meeting, ensuring your team stays energised and focused.

4. Fook Lam Moon: Give your meeting attendees a taste of Hong Kong with traditional Cantonese cuisine. And when you're looking for Chinese food, Fook Lam Moon is the best there is. Their catering service delivers exquisite dishes with a touch of luxury, ideal for high-profile meetings where quality and presentation are paramount. Their renowned dishes and professional service make them a top choice for corporate events.

5. Harlan’s: For event catering in Hong Kong, Harlan's brings a hint of modern elegance. Their gourmet menus offer a blend of international and local flavours, perfect for a diverse group. They're famous for their impeccable presentation and quality ingredients, ensuring that your meeting gets the first-class dining experience it deserves.

5) After-Work Ideas Outside the Meeting Space

We don’t need to convince you that meeting rooms in Hong Kong exceed expectations, but you’ll be surprised at how much magic can happen after-hours, too! The city is full of exciting places to network and relax after a day of meetings. Discover the best after-work activities in Hong Kong, where meeting attendees can unwind and strengthen professional bonds.

1. Take in the views at a rooftop bar: Hong Kong's skyline is breathtaking, and there's no better way to enjoy it than from one of the city's chic rooftop bars. These places offer spectacular views of the city, often accompanied by expertly crafted cocktails and a sophisticated atmosphere. 

These venues provide the perfect setting for casual conversation and unwinding after a busy day.

2. Enjoy food and shopping at a night market: If you're looking for a more immersive experience, you can explore Hong Kong's lively night markets. The Temple Street Night Market in Kowloon is famous for its eclectic mix of street food, local crafts, and vibrant energy. It's a great way to experience the city's culture by sampling the food and exploring the stalls.

3. Network on a harbour cruise: A relaxing harbour cruise is a great way to get a different perspective on Hong Kong's iconic skyline. Evening cruises, like those from Star Ferry or private charters, let your team enjoy the city at night while they enjoy dinner or drinks on board. It's a great way to wind down after a busy day and enjoy the view.

4. Get a taste of local culture: If you're looking for something a bit more cultural, why not check out a performance at the Hong Kong Cultural Centre or a traditional Cantonese opera? It'll be a unique way to spend the evening. These venues often play host to a whole range of events, from music and dance to theatre, which give you a real insight into Hong Kong's rich cultural scene.

5. Organise a dim sum dinner: Tuck into a traditional dim sum dinner and experience Hong Kong's culinary heritage. Restaurants like Tim Ho Wan or Maxim's Palace serve a great range of dim sum dishes in a lively, social dining setting, perfect for sharing a meal with colleagues or new acquaintances.

6) Break Ideas to Inspire Cool Meeting Rooms

Don't leave any room for boredom in your meeting room space! Discover some fresh and fun ways to keep your team energised and ready to go.  With the right activities, you can keep everyone feeling sharp and enthusiastic about what's next.

  1. Bamboo stretch and mini tai-chi session: We all know sitting still can make anyone tired! Why not bring in an instructor or play a guided video for a quick Tai Chi or bamboo stretching session? These exercises are rooted in Chinese tradition and can help participants relax and rejuvenate, improving focus for the rest of the meeting.
  2. Hong Kong-themed trivia challenge: Get the group involved with a quick trivia game that focuses on Hong Kong's culture, history, and landmarks. Split into teams and see who can answer the most questions correctly. It's a great way to get everyone working together and to learn more about the city.
  3. Take a break with a traditional tea ceremony: Spice up your tea/coffee break with a traditional Hong Kong-style tea station. Offer a selection of local teas like Pu'erh, jasmine, or chrysanthemum tea. Let participants take a few minutes to prepare their own tea the traditional way and enjoy a calming moment before resuming the meeting.
  4. Refresh with street food snacks: Your tea will taste better with a snack! Offer a selection of iconic Hong Kong street food snacks such as egg tarts, pineapple buns or fish balls during a short break. Each participant can choose their favourite and you can use the opportunity to share interesting facts about Hong Kong's vibrant street food culture.
  5. Have a mini mahjong session: Introduce a quick, fun game of mahjong to get the group going. Provide mini mahjong sets and let participants play a quick round or just learn the basics. This not only provides a mental break but also connects them with a popular local pastime.

Wrapping Up

That's the end of our guide to hosting a meeting in Hong Kong! We hope you're excited to get started and make your meeting a success.

Be sure to check out our ultimate guide to international events to help you get started. And remember, our local team is always on hand to help with anything you need!

A Guide to Renting Meeting Rooms in Hong Kong
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FAQs about Hong Kong Meeting Rooms

Yes, Hong Kong is an English-speaking city, although Cantonese is the most widely spoken language. English is the official language in Hong Kong, and many people speak it fluently, especially in business and tourist areas.

Street signs, official documents and public transport information are often bilingual, making it easier for English speakers to navigate the city. While you may hear more Cantonese in everyday conversations, English is widely understood and you can communicate comfortably in English in most places. 

Business etiquette for meetings blends traditional Chinese values and modern business practices, reflecting the city's unique cultural mix. Punctuality is highly valued, so arriving on time, if not a little early, is important. This shows respect for your business partners' time.

When it comes to introductions, it's customary to exchange business cards with both hands. Take a moment to examine the card you receive before putting it away, as this shows respect. Titles and positions are important, so addressing people by their title and surname is a sign of proper etiquette.

Meetings in Hong Kong often begin with small talk, which helps to build rapport. However, once the meeting starts, it's usually direct and to the point. Decisions may not be made immediately as there's a preference for consensus and careful consideration.

Finally, although Hong Kong is a modern city, it's important to know the local culture. Showing respect, maintaining a professional demeanour and being aware of the importance of hierarchy and relationships will go a long way in building successful business relationships.

Hong Kong is generally considered a very safe city, both for residents and visitors. The crime rate is relatively low compared to many other major cities around the world, and violent crime is rare. The city has a well-trained and efficient police force that maintains public order, making it safe to walk around even late at night in most areas.
That said, like in any big city, it's always wise to take basic precautions. Pickpocketing can occur in crowded areas, especially in busy markets or on public transportation, so staying aware of your belongings is a good idea. Also, Hong Kong's streets are bustling, so it's important to be mindful when crossing roads and navigating through the city.

Major airlines offer non-stop services from major hubs, making travel between Europe and Hong Kong very convenient. For example, airlines such as Cathay Pacific, British Airways, Lufthansa and Air France frequently operate direct flights to Hong Kong from cities such as London, Paris, Frankfurt and Amsterdam.

These direct flights typically take between 11 and 13 hours, depending on the city of departure. It's a good idea to check with the airlines or travel booking websites for the latest schedules and availability, as routes and frequencies can change depending on the season and demand.

Hong Kong meeting rooms are equipped to meet all your business needs. They usually have all the latest audio-visual equipment, like projectors and big screens, and often have video conferencing for seamless virtual meetings. You'll find high-speed internet is standard, so you can get online quickly, and there's comfortable furniture, like ergonomic chairs and adjustable tables, so you can work productively.

Climate control systems keep the room at a comfortable temperature, and there's usually tea, coffee, and water available. Some venues also offer additional catering services and essential items like whiteboards and flipcharts for brainstorming and presentations.

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