Book Meeting Rooms in London

Book Meeting Rooms in London
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    Guide to hosting meeting events in London

    Welcome to the bustling metropolis of London, where centuries of history meet cutting-edge innovation and world-class business opportunities. Hosting a meeting in this dynamic city is like conducting a symphony of ideas, cultures, and experiences. Whether you're planning a corporate conference, a creative brainstorming session, or an intimate board meeting, London offers a plethora of venues, activities, and resources to ensure your event is a resounding success.

    Through this detailed guide, we invite you to explore London's vibrant meeting landscape. Selecting the ideal venue across the city's eclectic districts, making the most of its streamlined transport network — it's all within these pages. Unearth secrets for crafting unforgettable post-meeting moments and innovative ideas for breakout sessions that will captivate and motivate your participants.

    So, grab your tea (or coffee, if you prefer), and let's embark on a tour of London's meeting landscape. Whether you're a local looking to explore fresh options or an international planner aiming to make your mark in this vibrant city, this guide is ready to arm you with the essential insights and expertise for conducting a standout meeting in London. Here we go!

    1) Choosing the Ideal Meeting Room for Your Event

    Let's dive into the various meeting venue styles London has to offer. Here are some of the top classy and cool venues you should think about: 

    1. Georgian Elegance: London boasts many Georgian-era meeting venues, showcasing the architectural grace of the 18th century. Think tall sash windows, intricate cornices, and grand staircases. These venues radiate an enduring elegance and are frequently found near charming garden squares in locales such as Bloomsbury. 
    2. Victorian Grandeur: The Victorian era left its mark on London with its opulent red-brick buildings, stained glass windows, and ornate ironwork. Meeting venues in this style often feature elaborate facades and richly decorated interiors. You'll find splendid examples in areas like Kensington and South Kensington. 
    3. Art Deco Delights: London's meeting venues celebrate the Art Deco style of the 1920s and 1930s. Characterised by geometric patterns, sleek lines, and opulent materials like marble and chrome, these spaces offer a glamorous ambience reminiscent of the Great Gatsby era.
    4. Modern Marvels: London's modern meeting venues stand as a testament to avant-garde design. Sleek glass skyscrapers, understated interiors, and creative configurations characterise numerous contemporary settings. Situated in the city's financial hub, Canary Wharf, these venues provide sweeping vistas of the Thames River.
    5. Industrial Chic: The Industrial Revolution left behind warehouses and factories that have been transformed into trendy meeting venues. Exposed brick walls, high ceilings with exposed beams, and an abundance of natural light create an edgy yet inviting atmosphere.
    6. Contemporary Cool: For a touch of contemporary London, there are sleek, minimalist meeting spaces with clean lines, state-of-the-art technology, and often a nod to sustainability. These venues are often found in trendy neighbourhoods like Shoreditch and Clerkenwell.
    7. Theatrical Flair: London's theatrical heritage is celebrated in meeting venues designed with a touch of drama. Think plush red velvet curtains, ornate balconies, and dazzling chandeliers. These spaces provide a sense of grandeur perfect for impactful presentations.

    2) What's the Cost of Hiring a Meeting Room in London? 

    The cost of a meeting venue in London can vary widely, depending on the scope of your event. Here's a rough guide to help you gauge expenses: 

    • Cheap Meeting Rooms: Small meeting rooms in less central areas can start at around €20 to €50 per hour.
    • Medium-Priced Meeting Rooms: Mid-sized meeting rooms with basic amenities in central locations might range from €50 to €150 per hour.
    • Expensive Meeting Rooms: Large, well-equipped meeting rooms in prestigious areas with advanced facilities can cost €150 to €500 or more per hour.

    Additional costs to consider when hosting a meeting in London:

    • Catering
    • Transportation
    • Accommodation
    • Event Materials
    • Administrative Costs

    N.B. This topic brings up an interesting question. Is dry-hire the cheapest option in London 

    3) The Best Areas to Host Meetings in London

    Keep in mind that London is massive, with each neighbourhood being a unique world in itself. So here’s an overview of our favourite neighbourhoods where you can host your meeting: 

    1. Westminster: Hosting a meeting in Westminster provides a prestigious backdrop with landmarks like the Houses of Parliament, Westminster Abbey, and Buckingham Palace. This area is ideal for formal and high-profile events.
    2. Canary Wharf: Located in East London, Canary Wharf is a hub for business and finance. It offers contemporary meeting venues with impressive views of the River Thames and the city skyline.
    3. Southbank: The Southbank area along the Thames River is home to cultural venues like the Southbank Centre and the Tate Modern. It offers a creative and inspirational environment for meetings and workshops.
    4. Shoreditch: This trendy area in East London is perfect for creative and tech-focused meetings. It's known for its unique and unconventional meeting spaces, perfect for inspiring innovation.
    5. Kensington: This affluent area offers a mix of historic venues and modern meeting spaces. It is versatile, catering to various events ranging from conferences to intimate board meetings.

    P.S. Learn more about London’s outstanding areas for events in our ultimate guide right here. 

    4) The Best Catering for Your Meeting Space in London

    Now, let’s talk food. Those attending meetings work hard and rightly deserve excellent fare. Secure a top-tier event caterer for your London meeting space, and you'll be singing praises in no time. 

    • Create Food: Renowned for its inventive and sustainable approach to catering, Create Food offers bespoke menus that cater to diverse tastes and dietary requirements. They boast extensive experience in catering for corporate meetings and events.
    • Moving Venue: Moving Venue is celebrated for its high-quality cuisine and exceptional service. They can craft tailored menus for meetings of all sizes, from intimate gatherings to large conferences.
    • Rocket Food: Known for their beautifully presented and delectable dishes, Rocket Food is a favoured choice for high-profile corporate events and meetings. They offer a wide range of menu options, including fine dining and street food.
    • Dish Catering: Dish Catering specialises in creating menus inspired by international flavours. They focus on using locally sourced, seasonal ingredients to create memorable dining experiences for meetings and events.
    • By Word of Mouth: With a focus on innovation and sustainability, By Word of Mouth delivers exceptional catering solutions for meetings, conferences, and corporate events. They offer a diverse range of menus and bespoke options.

    5) London After-Work: Fun After Your Meeting!

    So, after all your hard work, are you just going to pack up and leave your meeting venue in London to wait for your flight? Or, will you treat your team to one of these unique and exclusive after-work ideas? 

    1. Thames River Cruise: Charter a private boat for an exclusive Thames River cruise. You can host your meeting on board or simply use it for a relaxing post-meeting drinks reception with views of London's illuminated skyline.
    2. Cocktail Masterclass: Bond with your colleagues over a cocktail masterclass at one of London's top cocktail bars. Learn the art of mixology from expert bartenders and enjoy crafting and tasting your own creations.
    3. Historic Pub Tour: Experience London's rich history through its pubs. Arrange a guided historic pub tour where you can sample traditional ales and hear stories of the city's past in charming, centuries-old taverns.
    4. Escape Room Challenge: Foster teamwork and problem-solving skills by taking your team to an escape room experience. Choose from various themed rooms, and work together to solve puzzles and "escape" within a set time.
    5. Private Dining in a Historic Venue: London offers numerous historic venues for private dining experiences. Consider hosting your group in a grand hall or a royal palace for an elegant and unforgettable evening.
    6. West End Theatre Show: Treat your team to a night at one of London's world-famous West End theatres. Arrange tickets for a top-notch production followed by dinner at a nearby restaurant.
    7. Underground Supper Club: Explore London's vibrant food scene by booking a table at one of the city's exclusive underground supper clubs. Enjoy a unique dining experience with a carefully curated menu.
    8. Virtual Reality Experience: Take your team on an immersive journey with a virtual reality experience. Try VR gaming, exploration, or even virtual travel to exotic destinations.
    9. Luxury Spa Evening: Treat your team to a delightful spa evening at one of London's top wellness centres. Indulge in massages, facials, and a peaceful, relaxing atmosphere.

    Pro-tip: Sometimes, doing the simple thing is the best option. For example, book one of these cool bars for hire in London and celebrate the night away. 

    6) More Tips and Ideas to Use During Your Meeting Breaks

    And finally, a well-conceived break can significantly enhance the effectiveness of meeting sessions in London. Here are some innovative break ideas you might consider: 

    • Yoga or Pilates Sessions: Coordinate a session with a qualified yoga or Pilates instructor for a brief, rejuvenating break. This allows participants to unwind, stretch, and revitalise during intervals.
    • Interactive Workshops: Conduct short workshops on fascinating subjects like mindfulness, creativity, or team cohesion. Have local specialists helm these captivating sessions.
    • Street Food Tasting: Given London's rich street food culture, create a small-scale food bazaar with assorted food trucks presenting international dishes, enabling participants to explore and enjoy flavours from around the globe.
    • Silent Disco Breaks: Set up a silent disco, where participants use wireless headphones to listen to music privately. This provides a unique and lively way to relax.
    • Mindful Meditation: Facilitate guided meditation sessions to assist attendees in clearing their minds and alleviating stress. These sessions can be led by meditation applications or local professionals.
    • Escape Room Challenges: Collaborative escape room challenges during breaks can encourage teamwork and critical thinking, providing an enjoyable mental exercise.
    • Pop-up Libraries: Set up pop-up libraries with a selection of engaging books and magazines related to your meeting's theme. Reading offers a relaxing way to recharge.
    • Music and Live Performances: During breaks, feature local musicians or performers to entertain and revitalise attendees with live music, magic shows, or other forms of entertainment.
    • Technology Demos: Arrange for technology demos or exhibitions showcasing the latest innovations in your industry. Attendees can explore new gadgets and technologies during breaks.
    • Sensory Gardens: If your meeting venue has outdoor space, create a sensory garden with aromatic plants and comfortable seating, allowing attendees to relax and reconnect with nature.

    Further Reading: If you’re enjoying these tips, then you’ll love these awesome team-building activities in London!

    Wrapping up 

    And there you have it, everyone. Our comprehensive guide to organising a meeting in London. Are you all set and eager to start?

    The great news is you don’t need to exhaust yourself with the planning process. Just Ask an Expert to do it for you. Our local event planners are waiting on your command.

    A Guide to Hosting a Meeting in London
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    FAQ about London Meeting Rooms

    What transportation options are available for attendees to reach the meeting venue in London?

    London boasts an extensive and well-connected transportation network for your attendees. The London Underground, also known as the Tube, is a convenient way to navigate the city, with various lines serving key locations. Attendees can use contactless payment methods like Oyster cards or contactless debit/credit cards for easy access.

    London's iconic red buses provide additional transportation options, and the city also offers a comprehensive network of taxis and ride-sharing services like Uber, Lyft, and Bolt. For those who prefer eco-friendly options, suggest renting a bicycle or using bike-sharing services such as Santander Cycles.

    What security measures should I take for my upcoming meeting in London?

    London is generally a safe city for meetings and events, but it's important to maintain standard urban safety precautions. Encourage your attendees to be mindful of their belongings, particularly in crowded areas or tourist hotspots where pickpocketing can occur.

    When crossing streets, advise pedestrians to use designated crosswalks and obey traffic signals. In case of emergencies, attendees can dial 999 for immediate assistance from the police, fire, or medical services.

    What's the best season to schedule a meeting in London for ideal weather conditions?

    London is a year-round destination for meetings and events, with each season offering its unique charm. Spring (March to May) and early autumn (September to November) are popular choices due to mild weather and fewer crowds. These seasons create a comfortable environment for outdoor activities and sightseeing.

    However, London's meeting venues are equipped to handle events throughout the year, and you'll find that winter (December to February) and summer (June to August) also have their advantages. Winter can bring festive vibes, while summer allows for outdoor gatherings and longer daylight hours.

    Should language barriers be a concern at all in London?

    English is the primary language spoken in London, making communication with locals and fellow attendees straightforward. Most signs, menus, and official information are in English. While London is culturally diverse, English is universally understood, and your meeting materials and presentations can confidently be in English.

    Adding a few British phrases and greetings like "Cheers" or "Thank you, mate" can show cultural appreciation and enhance the overall experience, but it's not a necessity for conducting successful meetings in London.

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