Book Meeting Rooms in Paris

Book Meeting Rooms in Paris
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Paris

Guide to hosting meeting events in Paris

Bonjour! Step into the enchanting world of Paris, where elegance, artistry, and sophistication intertwine. Hosting a meeting in this iconic city is a journey of merging business with the allure of French culture.

Whether you're organising a corporate gathering, brainstorming session, or conference, our guide is your compass to curate an unforgettable meeting experience in the City of Light. From luxurious venues to culinary delights, we'll unveil the secrets to planning an event that captures the essence of Parisian charm.

Let's embark on a voyage through the intricacies of hosting a meeting in this timeless and captivating destination.

1) What's the Right Meeting Room in Paris for You? 

When in Paris, you need to do things in style. So, for your consideration, here are our favourite styles of meeting rooms for hire in Paris. All you need to do is choose your favourite! 

1. Haute Elegance: Paris is synonymous with sophistication, and its meeting venues are no exception. Picture grand châteaux, opulent ballrooms, and luxurious hotels. The Belle Époque and Baroque influences are apparent in the ornate décor, chandeliers, and plush furnishings. If you're aiming for an event that exudes class and refinement, these venues are the epitome of French elegance.

2. Parisian Chic: The classic Parisian café culture finds its way into meeting venues. Think charming bistros, cosy cafés, and stylish lounges. These venues offer a laid-back yet chic atmosphere, perfect for intimate meetings, networking sessions, or casual gatherings. The ambience encourages conversations to flow as effortlessly as the coffee.

3. Artistic Marvels: Paris breathes art, and its meeting venues often reflect this passion. Galleries, studios, and cultural centres offer a creative backdrop that sparks inspiration. The city's artistic heritage is woven into the walls, creating an environment that's perfect for workshops, brainstorming sessions, and events that celebrate imagination.

4. Haussmannian Splendor: Paris is known for its distinctive Haussmann architecture. Some meeting venues are nestled in these iconic buildings, with their wrought iron balconies and elegant façades. These spaces blend historic charm with modern comfort, offering an authentic Parisian experience.

5. Contemporary Elegance: Modernity meets Paris in its contemporary meeting venues. Sleek designs, minimalist aesthetics, and state-of-the-art technology create an atmosphere that's perfect for tech-driven presentations, conferences, and events that cater to the innovative spirit of the city.

6. Hidden Gems: Paris is a city of secrets, and hidden meeting venues embrace this allure. Uncover tucked-away courtyards, private gardens, and charming townhouses that offer an intimate and exclusive setting. These venues are ideal for executive meetings, VIP gatherings, and events that require a touch of mystery.

2) How Much Does a Meeting Venue in Paris Cost? 

Your next question might just be, how much will a meeting space in Paris cost me? Well, here are some estimates to soothe your inner accountant: 

  • Basic Meeting Rooms: Prices can start at around €50 to €100 per hour.
  • Mid-Range Venues: You might find options ranging from €100 to €250 per hour.
  • Premium Spaces: Costs can range from €250 to €500 per hour or more.

Additional Costs to Consider:

  • Catering
  • Audiovisual Equipment
  • Decor and Setup
  • Service Charges and Taxes
  • Transportation
  • Time and Day of the Week
  • Additional Services

3) The Best Areas for Hosting a Meeting in Paris

You also need to consider, what is the best area for your meeting space in Paris. Because the neighbourhood sets the tone for your guests, let us tell you that! So with that in mind, here are your top options: 

  1. Champs-Élysées: This iconic avenue is synonymous with grandeur. It's a prime location for hosting meetings, offering prestigious venues and hotels with impressive meeting spaces. The area's central location and accessibility make it a top choice for corporate gatherings.
  2. Le Marais: Known for its historic charm, Le Marais offers a mix of classic and contemporary meeting spaces. You'll find stylish boutiques, art galleries, and charming cafes that can provide a unique backdrop for your meetings.
  3. La Défense: For a modern and business-centric atmosphere, La Défense is Paris's major business district. It's home to numerous corporate towers with state-of-the-art meeting facilities, making it an excellent choice for conferences and large gatherings.
  4. Eiffel Tower Area: The Eiffel Tower's iconic presence makes its surroundings an attractive location for meetings. The Trocadéro area offers stunning views and upscale venues that can create a memorable backdrop for your event.
  5. Latin Quarter: With its academic and artistic vibes, the Latin Quarter is perfect for smaller meetings and workshops. It's home to universities, libraries, and cultural institutions, providing a unique and inspiring atmosphere.

Bonus Reading: Read our guide on the best areas to stay in Paris to top off your meeting with class. 

4) The Best Catering for Your Meeting Space in Paris

France, naturally, is world-famous for its cuisine. So make sure your meeting space for hire celebrates that! Your team will thank you. And from our experience, these are top caterers for this sort of event: 

  1. Maison Dalloyau: Maison Dalloyau is known for its refined patisseries and gastronomic creations. Their catering services offer a mix of classic French flavours and innovative twists that can delight your meeting attendees.
  2. Potager du Roi: For a focus on fresh and seasonal ingredients, Potager du Roi offers sustainable catering options. Their commitment to using organic produce and local flavours can provide a wholesome and memorable experience.
  3. Laurent Dubois: If you're seeking a taste of authentic French cheeses, Laurent Dubois is a renowned fromager-affineur. Their cheese platters and selections can add a distinctive touch to your meeting.
  4. Le Traiteur Parisien: Le Traiteur Parisien specialises in combining traditional French cuisine with contemporary trends. Their creative menus cater to various dietary preferences and can suit different types of meetings.
  5. Maison Pradier: Maison Pradier offers a diverse range of catering options, from sweet pastries to savoury treats. Their flexibility and variety can cater to both casual and formal meeting settings.

P.S. If your team is all about sustainability, then maybe you’d prefer one of the best vegan event caterers in Paris

5) Afterwork Ideas for Meeting in Paris

And after the hard work at your meeting room for hire in Paris is over, you need to celebrate. So take one of these unique after-work ideas and run with them! 

  1. Seine River Cruise: Host a private Seine River cruise under the twinkling lights of Paris. With iconic landmarks as your backdrop, guests can savour gourmet cuisine, fine wines, and live music while taking in the city's romantic ambience.
  2. Private Museum Evening: Rent out a museum or art gallery exclusively for your group. Enjoy guided tours through priceless artwork, followed by a cocktail reception amidst masterpieces. It's an elegant and cultural way to celebrate.
  3. Rooftop Champagne Soiree: Take your event to new heights by hosting a rooftop champagne soiree. Choose a venue with panoramic views of the Eiffel Tower and the city lights. Sip champagne and savour gourmet bites as you toast to success.
  4. Vintage Wine Tasting: Paris is surrounded by historic vineyards. Organize a private wine-tasting session in a charming wine cellar. Sommeliers can guide guests through exquisite vintages while sharing insights into French winemaking.
  5. Haute Cuisine Cooking Class: Invite a Michelin-starred chef to lead an exclusive cooking class. Guests can learn the art of creating gourmet French dishes and then enjoy their creations in a fine dining setting.
  6. Luxurious Spa Evening: Treat your guests to a luxurious spa evening at a high-end wellness centre. After a day of meetings, they can unwind with massages, facials, and hydrotherapy, followed by a healthy gourmet dinner.
  7. Hidden Speakeasy Experience: Uncover Paris's hidden speakeasies for an exclusive cocktail experience. These secretive bars offer bespoke cocktails and an intimate ambience, perfect for a private celebration.

6) How to Power up Your Meeting Breaks in Paris

And finally, here’s one to keep your team firing on all cylinders. Our favourite power-up ideas for your meeting space in Paris: 

  1. "Parisian Pictionary": Divide attendees into teams and have them play a Paris-themed game of Pictionary. Use iconic landmarks, French phrases, and cultural references as drawing prompts. It's a lighthearted way to encourage teamwork and creativity.
  2. "Culinary Creations" Cooking Challenge: Channel the essence of French cuisine by organising a cooking challenge. Teams can work together to prepare a signature French dish under the guidance of a chef. Then, they present their creations for a delicious tasting session.
  3.  "Eiffel Tower Engineering" Team Building: Challenge teams to build their own mini Eiffel Towers using everyday office supplies. This creative activity promotes problem-solving, collaboration, and a little friendly competition.
  4.  "French Fashion Forward" Styling Challenge: Tap into Paris's fashion legacy with a styling challenge. Provide teams with fabrics, accessories, and a theme. They must create fashionable outfits that represent various aspects of Parisian culture.
  5. "Parisian Puzzle Quest": Design a city-themed puzzle hunt that leads attendees to iconic Parisian landmarks. Teams solve puzzles and complete challenges to unlock clues and navigate their way through the city.
  6. "French Film Fest" Mini Movie Productions: Challenge teams to create short films capturing their Parisian experience. Provide them with smartphones or cameras to film scenes that reflect their perspective on the city.
  7.  "Escape to Montmartre" Art Walk: Organize an art-inspired walking tour in the style of Montmartre. Attendees can sketch, photograph, or write about the sights they encounter, expressing their own artistic interpretations.

Bonus Advice: Find even more fun team-building activities in Paris in this ultimate guide. 

Wrapping up

And that’s a wrap, folks. We hope you’ve enjoyed our guide to hosting a meeting in Paris. 

Now, all you have to do is use our Ask Expert, and one of our local event planners will get to work building your dream meeting! 

A Guide to Hosting a Meeting in Paris
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FAQ about Paris Meeting Rooms

How can my attendees get to the meeting venue in Paris?

Paris boasts an extensive and efficient transportation network for your attendees. The city's iconic Métro system provides convenient access, with numerous lines connecting key locations. The Paris Visite pass offers unlimited travel on public transportation, including buses and trams.

Additionally, attendees can utilise rideshare services like Uber, Kapten, and Bolt for convenient door-to-door transportation. Taxis are also available, and bike-sharing programs like Vélib' provide a unique way to explore the city.

What security considerations should I keep in mind when hosting a meeting in Paris?

Paris is generally safe for meetings, but it's important to be aware of typical urban precautions. Petty theft, particularly pickpocketing in crowded areas or tourist hotspots, can occur. Encourage attendees to safeguard their belongings and avoid displaying valuable items openly.

When crossing streets, pedestrians should exercise caution and follow traffic signals. In case of emergencies, France uses the unified emergency number 112 for police, fire, and medical assistance, with operators who can assist in English as well.

What's the recommended time for scheduling a meeting in Paris?

Ideal times to plan a meeting in Paris are during the spring (April to June) and early fall (September to October). These periods offer pleasant weather, fewer tourists compared to peak summer months, and a vibrant atmosphere.

Spring showcases blooming gardens and pleasant temperatures, while fall brings a charming ambience and cultural events. Keep in mind that Paris is a year-round destination, with various festivals and happenings throughout the different seasons.

When booking meeting spaces in Paris, it's advisable to secure your venue at least 6-12 months in advance. For popular venues and peak seasons, booking 12-18 months ahead is recommended to ensure availability.

Is language a concern at my meeting venue in Paris?

English is commonly spoken in Paris, especially in business and tourism contexts. Many Parisians are proficient in English, and you'll find that communication won't be a major barrier. Most official signs, information, and services are available in both French and English.

While a few polite French phrases like "Merci" (Thank you) can be appreciated, conducting business meetings and navigating the city is generally manageable in English. Embracing the local culture by attempting some basic French phrases can also enhance your attendees' experience.

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