Book Outdoor Venues in Vienna

Book Outdoor Venues in Vienna
Trusted by
  • Trusted Client 1
  • Trusted Client 2
  • Trusted Client 3
  • Trusted Client 4
  • Trusted Client 5
  • Trusted Client 6
  • Trusted Client 7
  • Trusted Client 8
  • Trusted Client 9
  • Trusted Client 10

What clients say

    Expert 1
    Expert 2
    Expert 3
    Expert 4
    Location Marker

    Guide to hosting outdoor events in Vienna

    Congratulations! Here’s your golden ticket to hosting an outdoor event in Vienna that’s going to be the talk of the town.

    In this guide to hosting outdoor events in Vienna. You’ll find everything you need to know to plan an outdoor event to remember in Vienna, from the types of outdoor venues in Vienna to catering tips, budgeting ideas, and more.

    So what are you waiting for? Let’s get started.

    1) The Best Styles of Outdoor Event Spaces in Vienna

    Step one to creating an unforgettable event? Setting the stage with the perfect outdoor room in Vienna. This won’t be hard because this city offers spectacular event venue styles.

    • Historic venues: Are you ready to let the past party with the present? That’s exactly what happens when you choose a historic outdoor space for hire. Picture your event surrounded by vintage vibes not just at the event location but also with the decor in these outdoor spaces. That’s a throwback we’re sure your guests will love!
    • Courtyard spaces: Let us let you in on a little secret, Vienna’s hidden courtyards. Not only are these spaces like exclusive backstage passes to a world of intimate gatherings, but they’re also some of Vienna's most sought-after outdoor locations. Hosting an event here is a stylish detour from the ordinary and your attendees will agree!
    • Rooftop restaurants: Elevate your event game with Vienna’s rooftop venues, where the sky’s the limit – literally. These spaces offer not just a view but an experience; it's like hosting your party on a cloud with a side of the skyline. So, soar above the city's hustle and bustle and make a statement in style that can be seen from miles away.
    • Waterside venues: Give your event a splash of sophistication by hosting it at one of Vienna’s waterside venues. Over here, the view is as refreshing as your drinks, and the conversation will flow as smoothly as the Danube River. Sounds perfect, doesn’t it?

    2) The Best Areas for Hosting an Outdoor Event in Vienna

    Now, we get it – picking the perfect spot for your event can be as confusing as a map without street names. That’s why we've done the legwork and pinpointed the top three outdoor event areas. Your task? Just show up and soak in the Vienna vibes. Easy, right?

    1. Museumsquartier: Aptly translates into English as the Museum District, you’ve probably seen nothing like this area before. It’s the largest cultural centre in Vienna and houses some of the most epic cultural institutions in Austria.

    But it’s not all art and culture only at Museumquartier, this area also has a lively restaurant scene, so if you fancy another drink or want to continue the celebration after your outdoor event in Vienna is over, you’ll find plenty of places to do so here.

    2. The Hofburg: It’s not every day you can say you’re hosting an outdoor event in Vienna in an area that was once the home of the rulers of the Habsburg Dynasty, but that’s exactly what this is.

    Today, The Hofburg might not have the same historical family living there but it has a whole host of other interesting places for you that make hosting your event here extra fun.

    3. Neubau: This area is one of Vienna’s most well-kept secrets, but we’re here to spill why you should look for an outdoor room in Vienna. For starters, this district (just a stone’s throw away from the more popular Museum District) has some lovely places along the promenade attached to lively cafes and restaurants that are perfect for an outdoor event in Vienna. 

    And, if you’d like to keep the party going even after the event, the nightlife in Neubau is varied and fun. 

    4. Leopoldstadt: Vienna's playful waterfront district, where the Danube River adds a touch of magic. Hosting your event in Leopoldstadt is like taking your guests on a riverside retreat. 

    Picture your guests mingling by the water, with Prater Park's iconic Giant Ferris Wheel in the background. It's a delightful escape to Vienna's leisurely side, where laughter echoes along the riverbanks and memories are made under the open sky.

    3)  How Much Will an Outdoor Venue in Vienna Cost?

    Curious about the price tag for an outdoor venue in Vienna? Here's a detailed breakdown of expenses to give you a rough estimate and help you plan your budget with confidence.

    • Historic venues: €500 to €1,500 per hour.
    • Courtyard spaces: €300 to €800 per hour.
    • Rooftop restaurants: €400 to €1,200 per hour.
    • Waterside venues: €350 to €900 per hour.

    Additional costs to consider:

    • Permits and licensing: Budgeting for permits and licensing in Vienna typically ranges from €300 to €800. This cost covers the necessary licenses, permissions, and paperwork required to host an outdoor event. 
    • Catering: Catering costs vary widely based on the menu, number of guests, and service level. For a basic outdoor event, you can plan for approximately €40 to €70 per person. 
    • Decor and setup: Budgeting between €1,000 to €3,000 is typical for outdoor events in Vienna. This estimate covers basic decorations, lighting, seating arrangements, and other setup essentials. 
    • Weather contingency: Allocating €500 to €1,000 is advisable. This budget is set aside to rent tents, umbrellas, or heaters in case of unexpected weather conditions. 
    • Entertainment and activities: Entertainment costs depend on the type of performers or activities you choose. Budgeting around €800 to €1,500 is a good starting point for local artists or small bands. For more renowned acts or specialized entertainment, costs can escalate significantly.
    • Transportation and logistics: Budgeting between €500 to €1,500 is typical. This includes transportation for vendors, guests, and event equipment. For events in remote or challenging locations, transportation costs may be higher.
    • Insurance: Event insurance is essential to safeguard against unforeseen circumstances. Budgeting approximately €300 to €700 ensures coverage for liabilities, property damage, and event cancellations.

    Bonus reading: Get creative with these inspiring outdoor event ideas for event planners.

    4) The Best Catering for Your Outdoor Location in Vienna

    Brace your taste buds because Vienna knows how to steal the show when it comes to fantastic food. Here are some excellent event catering companies who can help your outdoor room in Vienna compete with some of the best restaurants in the world!

    1. Vienna Gourmet Catering:  Here’s your ticket to gastronomic bliss! Vienna Gourmet Catering has an outdoor event menu that combines Viennese sophistication with international flair.

    From elegant canapés to lavish buffets, they craft culinary masterpieces that perfectly complement Vienna's outdoor charm.

    2. Culinary Creations Vienna: Want to transform your outdoor event in Vienna into a culinary adventure? Then, buckle up your seatbelts for Culinary Creations Vienna. They have a menu focused on fresh, locally sourced ingredients, and can create bespoke menus tailored to your event theme.

    From themed food stations to exquisite desserts, their creativity knows no bounds. Prepare your taste buds for a flavourful journey under the Viennese sky.

    3. The Urban Picnic: Nothing screams fun like a picnic does, so why not turn the catering for your outdoor space in Vienna into a memorable adventure? The Urban Picnic crafts gourmet picnic baskets filled with delicious food. 

    Imagine your guests lounging on blankets, savouring artisanal cheeses, freshly baked bread, and exquisite spreads. It's a delightful blend of casual elegance and culinary excellence, making your outdoor event a relaxed yet indulgent affair.

    4. Palais Event Catering: Here’s where innovation meets tradition! Palais Events Catering marries the flavours of traditional Viennese cuisine with innovative global flavours. 

    Their outdoor event offerings include a diverse range of dishes, from Austrian classics to international favourites. With attention to detail and a focus on presentation, they turn every outdoor gathering into a visual and gastronomic feast.

    5. Fresco Catering Vienna: Fresh air meets fresh food with Fresco Catering Vienna. Their menus feature vibrant salads, grilled delicacies, and refreshing beverages, perfect for al fresco celebrations.

    With an emphasis on seasonal ingredients and creative presentation, rest assured the food will be a smashing success!

    5) What Weather to Expect for Your Outdoor Event in Vienna?

    Outdoor spaces in Vienna don’t need you to pray to the weather gods for a smooth sailing event. Here’s a lowdown on what to expect weather-wise in Vienna so you stay prepared for whatever mood the sky is in! 

    • Spring (March-May): Here’s a season in Vienna that’s going to charm your socks off! Spring in the city is absolutely beautiful with temperatures ranging from 10°C to 20°C. Expect occasional showers but also bursts of sunshine that paint the city in a soft, golden glow. It’s the perfect time for outdoor parties amidst blooming flowers.
    • Summer (June-August): Unleash the sunshine because summer in Vienna is all about the happy summer sun. Temperatures soar to around 25°C to 30°C, making outdoor events a dream. However, watch out for scattered thunderstorms – they might crash the party. But don't worry, a sudden summer shower won't dampen the Viennese spirit!
    • Autumn (September-November): Get set for a symphony of colours during autumn in Vienna. Temperatures hover between 15°C to 20°C and although rain becomes more frequent, it adds a poetic touch to your event. Just have those umbrellas handy for your guests.
    • Winter (December-February): Winter in Vienna is like a grand finale. Temperatures dip, sometimes reaching below freezing point. Snowfall is a possibility, transforming the city into a winter wonderland. If you're planning a winter event, think cosy gatherings with warm beverages, creating an intimate atmosphere against the chilly backdrop.

    6) Top Vendors for Your Outdoor Space in Vienna

    Before you go, here’s a little surprise. We're handing over our little black book of top-notch vendors for outdoor locations in Vienna. Enjoy!

    • Bloom & Flourish: For floral wonders rivalling the city's gardens, Bloom & Flourish is your go-to. From enchanting bouquets to elaborate garden installations, they bring Vienna's natural beauty to your event.
    • Lumière Lights & Decor: Light up your event like the Vienna Opera House with Lumière Lights & Decor. Their expertise in lighting and decor transforms outdoor spaces into ethereal settings, ensuring your event glows with Viennese sophistication.
    • SnapJoy Photography: Capture Vienna's charm and your event's essence with SnapJoy Photography. Their lenses tell stories, turning every moment into a masterpiece. From candid shots to elegant portraits, your event memories will be in expert hands.
    • Vienna Elegance Tents: Whatever the weather, Vienna Elegance Tents has you covered—quite literally! Their exquisite range of tents adds a touch of sophistication to any outdoor space. From classic marquees to modern transparent structures, they create a sheltered oasis where your event can unfold, rain or shine.

    Wrapping Up

    And there you have it – our guide to hosting a stellar outdoor event in Vienna! But wait, there's more. Before you bid adieu, we wanted to remind you about our Ask Expert function, all you need to do is use this feature and our local team will help you make your outdoor location in Vienna exactly how you envision!

    A Guide to Hosting an Outdoor Event in Vienna

    FAQ about Vienna Outdoor Venues

    What are some unique entertainment ideas I can bring to my outdoor event space in Vienna?

    Make your outdoor event in Vienna stand out with these unique entertainment ideas:

    • Classical flash mob: Imagine your event attendees being surprised by a sudden burst of classical music and dance. Hire a group of talented musicians and dancers to create a classical flash mob performance. It's unexpected, delightful, and quintessentially Viennese.
    • Interactive photo booths: Set up interactive photo booths themed around famous Viennese landmarks or historical eras. Guests can dress up in period costumes, take photos, and instantly share them on social media. It's a fun and engaging way to capture memories while celebrating Vienna's rich history.
    • Digital mapping projection: Transform the facade of nearby buildings or even natural elements like trees into canvases for artistic projection. Digital mapping technology can create mesmerising visual displays, telling stories through light, colour, and animation. It's a cutting-edge way to add a modern, artistic flair to your event.

    Bonus reading: If time permits, you may want to try these off-beat team building activities in Vienna.

    What transport options are there for my attendees getting to my outdoor venue in Vienna?

    There’s a variety of efficient and convenient transport options for your attendees to reach your outdoor venue. Here's a breakdown of the choices available:

    • U-Bahn (Subway): Vienna's U-Bahn system is extensive and connects most parts of the city. Attendees can easily reach nearby U-Bahn stations and then use buses or trams to get closer to the venue.
    • Trams and buses: Vienna's tram and bus networks cover areas not served by the U-Bahn. They are a reliable way for attendees to travel within the city, especially if your venue is located in a less central area.
    • Biking: Vienna is a bike-friendly city with numerous dedicated bike lanes. You can encourage attendees to rent bikes from various bike-sharing stations scattered around the city. It's an eco-friendly and enjoyable way for guests to commute, especially if your venue is in a scenic area.
    • Taxis and ride-sharing apps: Traditional taxis are readily available in Vienna. Additionally, ride-sharing apps like Uber operate in the city. Attendees can use these services for door-to-door transport, ensuring a hassle-free journey.
    Is it safe to host outdoor events in Vienna?

    Yes, it is generally safe to host outdoor events in Vienna. The city is known for its low crime rates and efficient public services, providing a secure environment for residents and visitors.

    To ensure the safety of your event, choose well-known and well-lit venues, obtain necessary permits from local authorities, provide adequate lighting, especially for evening events, implement crowd management strategies, and have a comprehensive emergency plan in place.

    Considering these factors and staying updated with local guidelines will contribute to a safe and enjoyable outdoor event experience in Vienna.

    Do I need to account for seasonality regarding outdoor locations in Vienna?

    Each season in the city offers a distinct atmosphere, from spring's blooming splendour to summer's warm vibrancy, the picturesque fall foliage in autumn, and the cosy charm of winter.

    Spring and summer are ideal for open-air events in parks, gardens, and riverside locations. Still, organisers should be prepared for occasional rain and provide cooling options during hot summer days.

    In autumn, venues amidst nature showcase the beauty of changing leaves, though organisers should account for diminishing daylight. Even in winter, Vienna offers unique outdoor possibilities like heated gardens or covered terraces, although ensuring guests are protected from the cold is crucial.

    By aligning your event with the specific characteristics of each season, you can create a memorable and comfortable outdoor experience for attendees.

    Do I need to incorporate German into my outdoor space in Vienna?

    While incorporating the German language into your outdoor space in Vienna is a relaxed necessity, it can enhance the cultural experience for attendees, especially if you're hosting international guests or aiming for an authentic Viennese atmosphere.

    Simple touches like signage, menu items, or event programmes in both German and English can be appreciated by local attendees and visitors alike. It showcases a thoughtful gesture towards the local culture and adds a personal touch to your event.

    However, it's not mandatory, and most Viennese people, particularly those in the service industry, are proficient in English. Ultimately, the decision to incorporate German should align with your event's theme and your guests' preferences, ensuring that everyone feels comfortable and engaged.

    How much should I budget for hosting an outdoor event in Vienna?

    Budgeting for an outdoor event in Vienna depends on various factors, including the event scale, guest count, venue choice, catering preferences, entertainment, and decor. As a general guideline, you might allocate between €5,000 to €20,000 for a medium-sized outdoor event in Vienna.

    This budget can cover venue rental, catering services, basic decor, entertainment, permits, and miscellaneous expenses. High-end or larger events in prestigious venues might require a budget upwards of €30,000 to €50,000 or even more.

    It's essential to get detailed quotes from venues and vendors, consider seasonal price fluctuations, and account for unexpected costs. Additionally, factoring in expenses for contingency, weather-related adjustments, and insurance is prudent. Proper planning and research are key to creating a memorable outdoor event within your budget in Vienna.

    See all venues

    Let's Talk

    Have a question? Get in touch and our team will be happy to helpContact us