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A Guide to Hosting a Brainstorming Session in Barcelona

Hola to our event planners extraordinaire! We hear you’re ready to unlock the creative genius of your team with a sharp brainstorming session in Barcelona, and we’re here to lend you a hand.

This sunny city has stunning architecture, beautiful beaches, and delicious cuisine - three ingredients you need to inspire fresh ideas and foster collaboration. In this guide to hosting a brainstorming session in Barcelona, we’ll cover everything from the styles of brainstorming rooms in Barcelona, to the best catering, after-work ideas, and more.

So, without further ado, here’s presenting our guide to hosting a brainstorming session in Barcelona.

1) Choosing the Right Style of Brainstorming Venue in Barcelona for You

  1. Historic venues: Barcelona boasts a rich history so it’s not surprising that historic venues are a top choice for hosting a brainstorming session. Inspire your team in a beautifully restored Catalan mansion, a centuries-old Gothic courtyard, or a former industrial warehouse turned into a historical marvel. These venues offer a unique ambience that's sure to spark creativity and inspire fresh ideas.
  2. Terrace spaces: For those who crave the Barcelona sun and stunning views, terrace spaces are a game-changer. Picture your team brainstorming with a backdrop of the city's iconic architecture or the Mediterranean Sea stretching out before them. Whether it's a rooftop terrace with comfy lounge chairs or a beachside patio, these venues bring a touch of Mediterranean magic to your session.
  3. Contemporary meeting rooms: If you prefer a more polished and modern setting, Barcelona has plenty of contemporary meeting rooms to choose from. These venues are equipped with state-of-the-art technology, comfortable seating, and sleek design. Whether you're looking for a chic hotel conference room or a stylish co-working space, you'll find the perfect backdrop for your brainstorming session.
  4. Multipurpose lofts: Lofts are all the rage in Barcelona. Not only are they versatile, these spaces are also known for their open layouts, high ceilings, and adaptability. You can set up the room to fit your brainstorming needs, whether it's a cosy, intimate gathering or a larger-scale workshop. Plus, the industrial-chic vibe of these lofts adds a trendy twist to your brainstorming session.
  5. Art galleries and studios: For the ultimate creative inspiration, consider hosting your brainstorming session in Barcelona in an art gallery or studio. Barcelona is famous for its artistic expression, and these venues provide a unique atmosphere filled with colour, culture, and creativity. Surrounded by paintings, sculptures, or other works of art, your team will be in the perfect environment to let their imagination run wild.

2) The Best Areas for Hosting a Brainstorming Session in Barcelona

The area you pick for your brainstorming in Barcelona is crucial to the success of your event. Not only do some neighbourhoods in Barcelona have a ton of amazing event venues that inspire innovation, but the areas they are located in also provide the perfect vibe to get creative. If we had to choose, here are our favourite areas for hosting a brainstorming session in Barcelona.

  1. El Born: This historic neighbourhood is a treasure box of creativity. El Born is known for its narrow, winding streets, medieval architecture, and artistic vibes. It's home to numerous art galleries, trendy cafes, and boutique shops that often double as event venues. Hosting your brainstorming session here will immerse your team in a rich cultural atmosphere that's sure to spark innovative ideas.
  2. Eixample: This modernist district in Barcelona is famous for its wide, grid-like streets and iconic architecture, including Gaudí's Sagrada Família. Not only that, this area is also a hub for business and innovation, making it an excellent choice for professional brainstorming sessions in Barcelona. You'll find contemporary meeting spaces, coworking hubs, and upscale hotels with meeting rooms here.
  3. Pobleneu: If you're looking for a more modern and tech-savvy atmosphere, Poblenou, often referred to as the "Barcelona Silicon Valley," might be your ideal choice. This area is perfect for innovation with plenty of startups, and coworking spaces located here. It offers contemporary venues that are perfect for forward-thinking brainstorming sessions.
  4. Gràcia: This neighbourhood is known for its bohemian spirit, artistic community, and vibrant plazas. It's definitely where creativity flourishes, giving it a laid-back and inspiring atmosphere that’s perfect for brainstorming. You'll find cosy cafes, art studios, and multipurpose lofts that are just right for your brainstorming needs.
  5. Les Corts: Last but not least, Les Corts is a mix of business and residential areas that gives you a slightly different atmosphere compared to the rest of the areas we’ve recommended. It’s home to several corporate headquarters and universities and it’s a quieter neighbourhood compared to the bustling city centre, making it suitable for focused brainstorming sessions. There are several modern meeting rooms in Les Corts for a productive environment.

3) How Much Will a Brainstorming Room in Barcelona Cost?

Next up, let’s discuss budgets. A brainstorming room for hire in Barcelona can vary in cost depending on the capacity of the room, the kind of amenities it provides, the areas where it’s located, and more. However, here’s a basic estimate to give you an idea of how much you’ll be forking out.

  • Basic meeting rooms: Basic meeting rooms in Barcelona provide the essentials for a productive brainstorming session without breaking the bank. These usually cost between €15 to €150 per hour.
  • Mid-range venues: Mid-range venues strike a balance between affordability and added perks. They often come equipped with more advanced technology, comfortable seating options, and better aesthetics. These typically cost between €150 to €400 per hour.
  • Premium spaces: For those seeking a top-notch brainstorming experience in Barcelona, premium spaces offer the utmost in comfort, style, and technology. If you book a premium brainstorming room in Barcelona, you can expect to fork out  €400+ per hour.

4) The Best Catering for Your Brainstorming Space in Barcelona

Now, let’s get to something that’s crucial for a successful brainstorming session in Barcelona, the food. These excellent event caterers can help you with good food to fuel your brain power at your event.

  1. La Llesca: For an easy bite that’s also delicious, La Llesca is a great choice. This catering company in Barcelona is famous for its exceptional sandwiches and deli-style food. In fact, their Iberian ham sandwiches showcase the finest cured ham paired with freshly baked bread. Include this in the menu for your event and it’s sure to be a hit.
  2. Farga Barcelona: Another option for light eats for your brainstorming event in Barcelona is Fargo Barcelona. These event caterers are famous for their artisanal pastries and bakery items. They offer a delectable selection of freshly baked goods that are perfect for morning meetings and brainstorming sessions.
  3. Delicioso Catering: Here’s an event catering company in Barcelona that definitely lives up to its name. Delicioso Catering specialises in authentic Spanish cuisine, offering a wide range of tapas, paellas, and traditional dishes. They emphasise the use of high-quality ingredients and provide a taste of Spain's culinary heritage. If you’d like to give your participants a little taste of everything, we recommend getting their ‘Tapas Fiesta’  which features a variety of traditional Spanish tapas like patatas bravas, jamón ibérico, and croquetas.
  4. Catering Sensacions: If Spanish food is what you’re after, Catering Sensacions can make your food dreams come true. This well-known catering company in Spain creates traditional Spanish dishes with a modern twist. Their flavour paellas are a definite must-have on your menu but we also recommend giving their other regional specialities a try to have a menu that showcases the vibrant flavours of Spain.
  5. Moncho’s Catering: To bring a taste of the ocean to your brainstorming room in Barcelona, you can try Moncho’s Catering. Their menu pays homage to the city’s proximity to the sea with a variety of fresh seafood-based dishes. Their ceviche mixto is a refreshing and flavourful choice for a light break during your brainstorming session.

Bonus reading: Add the best food in Barcelona to your menu with this Catalan Food Guide for Event Planners.

5) Afterwork Ideas for Brainstorming in Barcelona

You know what they say about all work and no play, right? Celebrate a productive brainstorming event in Barcelona by gathering all your participants and painting the town red with these after-work ideas.

  1. Sunset beach gathering: Barcelona's beachfront is the perfect setting for a relaxed after-work session. Arrange a beach picnic with refreshing drinks, snacks, and beach games. Watching the sunset over the Mediterranean can provide a serene end to a day full of innovation and activity.
  2. Tapas and wine tasting: Tapas and wine go hand-in-hand with relaxation in Barcelona. In fact, this combination is the ultimate symbol of celebration in Spain. Head to a traditional Spanish tapas bar or a wine-tasting venue to savour local flavours. Barcelona is known for its fantastic wine, so let your team unwind over a glass of Rioja or Priorat while sharing ideas and experiences.
  3. Team-building activities: Organise team-building activities such as escape rooms, scavenger hunts, or cooking classes. These activities not only promote team bonding but also encourage creative problem-solving and collaboration.
  4. Rooftop yoga and meditation: Wind down with a rooftop yoga or meditation session overlooking the city’s stunning skyline. It's an excellent way to clear the mind, reduce stress, and rejuvenate for another productive day of brainstorming.
  5. Art and culture exploration: Visit Barcelona's world-class art museums or cultural centres in the evening. Museums like the Picasso Museum or the Joan Miró Foundation often have extended hours and special events. Strolling through art exhibitions can be a great way to spark fresh ideas.

Wrapping Up

We’re winding up our guide to hosting a brainstorming session in Barcelona with one last important tip. Make use of Our Ask Expert function to get in touch with our local team and build an unforgettable brainstorming event in Barcelona. Good luck!

A Guide to Hosting a Brainstorming Session in Barcelona
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FAQ about Barcelona Brainstorming Spaces

When is the best time of year to host a brainstorming in Barcelona?

The best time of year to host a brainstorming session in Barcelona is typically during the spring or autumn months, specifically from April to June or September to November. During these seasons, the weather is pleasantly mild, with comfortable temperatures that encourage outdoor activities and team bonding.

Barcelona experiences fewer crowds than in the peak summer months, making it easier to secure accommodations and venues at more reasonable prices. Additionally, the city's cultural calendar is active year-round, with numerous festivals, events, and exhibitions, ensuring that your team will have plenty of opportunities for inspiration and relaxation outside of your brainstorming sessions.

How can I manage the budget for my Barcelona brainstorming session effectively?

To manage the budget for your Barcelona brainstorming session effectively, start by creating a detailed budget plan. Outline all expenses, including venue rental, catering, transportation, and any additional activities or team-building events.

Allocate specific amounts to each category, such as €3,000 for venue rental, €1,000 for catering, and so on. Be diligent about tracking expenses throughout the planning process, using spreadsheets or budgeting software to monitor costs in real-time. Look for cost-saving opportunities, such as booking venues and services well in advance or negotiating discounts with vendors.

Finally, establish a contingency fund, typically around 10-15% of your total budget, to account for unexpected expenses. 

Is English commonly spoken in Barcelona and do I need to provide translated materials for my brainstorming session?

Yes,  English is commonly spoken in Barcelona, especially in tourist areas, major businesses, and among the younger population. Many locals working in the service industry, including hotels and restaurants, are proficient in English. Additionally, Barcelona attracts a diverse international community, so you'll likely find English speakers from various backgrounds.

For your brainstorming session, it's a good practice to provide translated materials or support in English, especially if your team or participants come from different language backgrounds. This ensures that everyone can fully engage in the session and understand the content. While many attendees may be comfortable with English, having materials available in other languages can enhance inclusivity and accessibility.

You can also employ the help of an event translator to help you out (if you don’t speak Spanish). Our guide to event translation services in Barcelona has all the information you need.

What's the best way to arrange transportation to my brainstorming venue in Barcelona?

The best way to arrange transportation to your brainstorming venue in Barcelona depends on your group size and specific needs. For larger groups or those seeking convenience and comfort, hiring a private coach or van is a practical choice. It allows you to coordinate pick-up and drop-off locations for your attendees.

However, if your venue is easily accessible via public transportation, consider using Barcelona's efficient bus and metro system and provide clear instructions to your participants. Additionally, taxis and ride-sharing services like Uber are readily available in the city and can be convenient for smaller groups or those looking for flexibility.

Ultimately, the choice of transportation method should align with your budget, the venue's location, and the preferences of your attendees.

What unique on-site experiences can I incorporate as breakout or work-oriented sessions for my brainstorming in Barcelona?

To really make your brainstorming event in Barcelona stand out, here are some breakout ideas you can include in your meeting agenda.

  • Interactive technology showcase: Barcelona is a hub for technological innovation. Host an interactive technology showcase session where participants can explore the latest tech trends, gadgets, and innovations relevant to your industry. This hands-on experience can stimulate discussions about innovation and the future of your field.
  • Interactive storytelling experience: Barcelona's rich history and culture provide an ideal backdrop for an interactive storytelling experience. Hire a professional storyteller to engage participants in captivating tales and legends of the city. This activity can inspire creative thinking and help participants connect with the local culture.
  • Creative mosaic workshop: Barcelona is known for its stunning mosaic art, thanks to artists like Antoni Gaudí. Arrange a mosaic workshop where participants can design and create their own mosaic pieces. This artistic endeavour promotes creativity and allows attendees to take home a unique souvenir from their brainstorming session.
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