Conference Rooms in Brussels

Hey there! Welcome to our guide to hosting a conference in Brussels that brings you a treasure trove of information on event venues with world-class facilities that cater to conferences of all sizes, their costings, catering services, and networking opportunities. And, just in case you’d like some more interesting details, check in with one of our local experts who are just a click away.

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A Guide to Hosting a Conference in Brussels

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FAQ about Brussels venues and events

What is the best time of the year to book a conference space in Brussels?

Every season in Brussels has its special appeal. So, choosing when to have your conference here can be a bit tricky. But it all boils down to things like the kind of conference you're planning and what kind of experience you want your attendees to experience.  

If your event is outdoors, we recommend the Springtime which is from March to May, or the Summertime from June to August. During these times, the weather is great, and you can make the most of it.  But if your event is indoors, any time of the year is good.

Is there support to help achieve sustainability at my conference in Brussels?

Definitely! You can always get help to make your conference in Brussels more eco-friendly. The city really cares about taking care of the environment, and they have many things in place to help event planners like you make your conferences more sustainable and kind to the planet.

What’s the average cost of hosting a conference in Brussels?

Prices can change a lot depending on things like how big your conference is, where it's happening, its duration, and amenities included. A medium-sized conference space in Brussels costs around €300 to €800 per day. This usually includes the space, basic AV equipment, and basic things you need. 

But remember, you also need to keep aside a budget for catering, marketing, and other things that are required for your conference to run smoothly. So, it's good to make an overall budget with all your conference expenses. 

How can I secure local sponsorship for my conference in Brussels?

To get local sponsors in Brussels, use the strong local businesses. Find possible sponsors from nearby big companies, new businesses, and groups that connect with your conference topic.  

After that, all you need to do is create a customised sponsorship proposal that shows them what they'll get from supporting you – like their name being seen, chances to meet people, and reaching your target audience. You could also make friends at events and business meetings to talk about your conference and see if they want to team up.

What are the popular platforms for conference ticketing in Brussels?

To make it easy for people to sign up and get tickets for your conference, try using websites like Eventbrite, Billetto, and Cvent. These sites are easy to use. People can sign up, buy tickets, and get digital proof that they're in. 

These sites also have tools to help you manage your event, and you can connect them with your marketing and see how many people are interested.

How can my attendees get to my conference venues in Brussels?

People coming to the conference in Amsterdam have different ways to get there: 

  • Public Transportation: Your attendees can use trains, trams, buses, and the metro. There's a website and apps that can help them figure out the best way and buy tickets.  
  • Biking: Lots of people ride bikes. Your attendees can rent one or use bike-sharing places like Villo and LimeBike. There are special lanes for bikes so your attendees don't have to feel overwhelmed while travelling.  
  • Taxis/Ride-Sharing: Your attendees can also take a taxi or use apps like Uber or Bolt to quickly get to your conference venue in Brussels.
What language considerations should I make for my conference in Brussels?

In Brussels, lots of people know and use English. You can use English for everything at your conference – talking, showing things, and giving out info. This helps everyone understand each other and take part in the conference without any problems.

However, it would be a thoughtful gesture to familiarise yourself with a handful of fundamental phrases in Dutch and French as it demonstrates consideration for the local customs.

What are some helpful apps to download while in Brussels?

Here’s a list of some helpful apps to download while visiting Brussels for your conference:

  • STIB/MIVB: This app provides real-time information about Brussels' public transportation system, including metro, tram, and bus schedules.
  • Uber or Bolt: Ride-sharing apps that offer convenient transportation options within the city.
  • Brussels Airports: If you're flying into or out of Brussels, this app provides flight information, terminal maps, and airport services.
  • Citymapper: This app offers detailed transit directions, combining various modes of transport to help you navigate the city effectively.

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