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Helsinki

A Guide to Event Venues in Helsinki

Hi there, folks. Planning an event can be a stressful experience, and we want to help make it as seamless as possible for you. That’s why we’ve created this guide to event venues in Helsinki.

In this guide, we’ll explore the different styles of venues in Helsinki, the types of events you can host, the general size and capacity of the event venues, the areas where you can find them, and much more.

1) Explore the Styles of Popular Venues in Helsinki

Helsinki is a city that embraces diversity, and you’ll find that the venues here reflect that. Whatever the theme of your event, there’s a business event venue in Helsinki that will be perfect for it. Here are some of the styles of popular venues in Helsinki.

1. Sleek and Modern Event Venues: All you need to do is take a walk through the streets of Helsinki to understand that the city is a pioneer in cutting-edge architecture and design. It’s no surprise then that the venues for business events in Helsinki boast a contemporary flair. Whether they’re minimalist in style or maximalist in design, one thing’s for sure, these modern event venues are one-of-a-kind.

2. Historic Venues: Now, just because the city has embraced modern design, it doesn’t mean it has forgotten its roots. There are plenty of spaces for business events in Helsinki housed in historic locations, offering a unique blend of old-world charm and modern amenities. In fact, you don’t need to be a history buff to know these historic spaces will make charming event venues.

3. Outdoor Venues: Helsinki lies in the lap of some stunning natural landscapes and picturesque waterfronts, so it’s only natural that the corporate event venues in Helsinki embrace its natural beauty. You’ll find plenty of outdoor venues in Helsinki that can bring the beauty of nature right into your event.

4. Waterfront Venues: But we’re not quite done with nature just yet. When talking about popular event spaces in Helsinki, the waterfront spaces need a section of their own. The city has a coastal location, so it’s no surprise that it has some spectacular venues that will give your event attendees breathtaking views of the Baltic Sea or the city’s iconic harbour.

5. Cultural Venues: While certain parts of Helsinki are modern, the city also takes pride in its rich cultural heritage. There are plenty of event venues with an artistic spirit here that are proof of that! So, if you’re looking for a venue for a corporate event in Helsinki that’s a perfect blend of creativity and history, you’ll be spoilt for choice.

2) The Types of Popular Event Spaces in Helsinki

Next, let’s take a minute to understand the types of events you can hold in these venues in Helsinki.

  • Meetings: This is a popular choice for events in Helsinki. From board meetings to creative meetings, kick-off meetings, sales meetings, client meetings, and even all-hands meetings, trust us when we say, Helsinki has seen all of it!
  • Conferences: Helsinki is known for its innovation and is a great place to host trade shows, summits, panel discussions, and more.
  • Workshops: If you prefer smaller workshops to conferences then Helsinki is the place for hackathons, coaching sessions, seminars, and training sessions.
  • Brainstorming: Whether you’re looking for an event space in Helsinki for creative group discussions, fishbowl sessions, group thinking sessions, or any other brainstorming session, one thing’s for sure the art, culture, and innovation in the city will serve as inspiration for your event attendees.
  • Photoshoots: Speaking of creativity, the city also has some of the coolest event venues for product shoots, brand launches, commercials, fashion shoots, and promotional photography. 
  • Film Shoots: What’s a photo shoot without a film shoot to match? Lucky for us, Helsinki has plenty of venues for that too!
  • After-work: A team that works hard should also party hard. There are several event venues in Helsinki to host cocktail parties, happy hours, receptions, celebrations, and networking events.
  • Private Dining: The event venues for business lunches, banquets, galas, pop-up experiences, and group dining events in Helsinki are as good as the food here.
  • Outdoor: The city gets significant rainfall, but that doesn’t stop it from having some of the best terraces, rooftops, and garden party venues you’ll find.

The Size and Capacity of Business Event Venues in Helsinki

The capacity for venues for business events in Helsinki varies based on the size of the event venue, but here’s a broad breakdown of what you can expect.

  • Meeting Rooms: Approximately 10-60 pax
  • Conference Halls: Approximately 60 to 900 attendees
  • Workshop Rooms: Approximately 10 to 900 pax
  • Brainstorming Rooms: Approximately 10 to 60 people
  • Outdoor Venues: Approximately 15 to 900 guests
  • Private Dining Venues: Approximately 35 to 400 pax
  • After-Work Venues: Approximately 45 to 900 guests

This is just a broad look at the capacity of corporate event venues in Helsinki. Get in touch with our local experts to discuss your requirements, and they’ll guide you to the best venues that will suit your needs.

3) The Cost of Spaces for Business Events in Helsinki

Yes, hosting a corporate event in Helsinki will cost you money but this budget can vary based on several factors. The size of the venue, its location, the kind of amenities it provides, the event duration, and even the time of the year that you’re hosting the event all play a part in how much your event will set you back.

However, here’s a general estimate to help you plan your budget.

  • Small and Cosy Event Venues: Approximately €500 to €2,000 per day or even less for shorter timeframes.
  • Mid-Sized Conference Rooms: Approximately €1,000 to €5,000 per day.
  • Large Conference Centres: Approximately €5,000 to €10,000 per day
  • Unique and Upscale Venues: Approximately €3,000 to €7,000 per day
  • Boardrooms for Executive Meetings: Approximately €500 to €3,000 per day

N.B. Our venues are usually hired per hour and are a lot cheaper if you’re not taking them on for a whole day(s). 

Bonus Reading to Elevate Your Event in Helsinki

Take your corporate event in Helsinki to the next level with these handy tips:

Wrapping Up

And that’s a wrap for this guide to popular event spaces in Helsinki. We hope you have everything you need to get this show on the road.

Now, let’s get to the next step by making your bookings for your corporate event in Helsinki. You can do this on your own by choosing a venue on our site and making your booking. 

But, if you want to make things easier, you can get in touch with one of the local experts who can help you piece together your entire event.

Good luck!

A Guide to Event Venues in Helsinki
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FAQ about Helsinki venues and events

What can I do with my team after our corporate event in Helsinki is over?

There’s plenty to do both by yourself and with your team after your event in Helsinki. You can check out the city’s many museums and cultural sights, grab a bite to eat, or enjoy some cocktails at a rooftop bar. If you’d like to take your team bonding a step further, we recommend checking out these cool team-building activities in Helsinki.

What kind of license do I need if I want to rent a car to drive in Helsinki?

You will need a valid driver’s license from your home country and an international driver’s permit (IDP) to rent a car and drive in Helsinki. Please take note that the minimum age to rent a car in Helsinki is 18 although drivers below 25 years of age may incur additional fees or have certain restrictions.

Do I need a permit to serve alcohol at my Helsinki Venue Hire?

Yes, you do. There are different types of alcohol permits in Finland and the Government is very strict regulations for selling and serving alcohol. The three most common alcohol permits for event planners are:

  • Alcohol Serving License (Anniskelulupa): This license is required if you plan to sell or serve alcoholic beverages in a public place, such as a restaurant, bar, or event venue. It is necessary for both temporary and permanent alcohol sales.
  • Temporary Alcohol License (Tillfälligt Anniskelulupa): If you are hosting a one-time or occasional event, such as a private party or a special occasion, you may need to apply for a temporary alcohol license.
  • Special License (Erityisluvat): For certain types of events or activities, such as festivals or outdoor events, you may need a special license to serve alcohol in designated areas.
     

What is the best way to commute to my event space in Helsinki?

The public transport system in Helsinki is convenient and varied. You can commute using trams, buses, and the metro. Walking and cycling are great options, especially in the city centre, which is pedestrian and bike-friendly. Taxis and ride-hailing services are readily available for point-to-point transportation. If you prefer flexibility, car rentals are an option, but parking in the city centre can be challenging. Ferries operate to nearby islands, while electric scooters are fun for short distances.

What is the best way to navigate the public transportation system in Helsinki?

This one is easy! Simply download the HSL Journey Planner app. This is an online service provided by Helsinki Region Transport (HSL), the public transportation authority in the Helsinki metropolitan area. It is a user-friendly tool designed to help commuters and visitors plan their journeys using public transportation within Helsinki and the surrounding regions.

What is the weather like in Helsinki?

There is no general rule when it comes to cancellations for venues in Helsinki. However, the general rule of thumb is that bookings less than 48hrs before are non-refundable.

Is it mandatory to speak Finnish when negotiating popular event spaces in Helsinki?

No,  it is not mandatory to speak Finnish when negotiating popular event spaces in Helsinki. English is widely spoken and understood in Finland, including in Helsinki, especially in the business and tourism sectors. Helsinki is an international city that welcomes visitors from all over the world, and many locals are proficient in English.

What is the preferred mode of payment in Helsinki?

The preferred mode of payment is typically electronic payment methods, such as credit/debit cards and mobile payments. Finland, and Helsinki in particular, is known for its advanced digital infrastructure and widespread adoption of cashless transactions.

What are the cancellation policies for event venues in Helsinki?

This really varies from venue to venue, but as a general rule of thumb, almost no event venue in Helsinki will offer you a refund if you cancel within 48 hours of your event date. It’s always best to check with your event venue what their cancellation and refund policies are before you make your booking.

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