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Helsinki

A Guide to Hosting a Workshop in Helsinki

Hosting your next workshop in Helsinki is all about winning. 

Firstly, being Finland’s capital, Helsinki is well-connected to major cities around the world, thus making it highly accessible. Moreover, the Nordic capital enjoys modern infrastructure and excellent public transportation, including trams, buses, and trains for seamless travel.  

Next, hosting a workshop for your attendees in dynamic Helsinki would enable them to tap into collective wisdom and network with like-minded individuals from around the world. After all, due to its vibrant and up-and-coming character, Helsinki is about giving people new experiences. 

You can find a range of well-equipped workshop rooms in Helsinki to suit your needs and budgets.

Picking your favourite among the plethora of excellent workshop venues might be challenging, but we are always here to help with a comprehensive guide here below. 

Now, what’s left is to read about how to host a workshop in Helsinki and network with cool individuals before plunging into action!

1) Determine Workshop Budget and Goals

For starters, before publicising your workshop or even sourcing for a workshop room, determine your workshop goals and desired outcome. If you have hosted a workshop before, you can use past data to evaluate what went well and what you can improve. If you are a newbie to workshops, fret not. Simply reflect and figure out what you can realistically anticipate out of your idea. Look for similar events and ask those workshop hosts if they could share their experiences. 

Additionally, estimate how many people will turn up for your workshop. If you are hosting a workshop for a company, attendees may be mandated to join. Otherwise, if you are hosting an event without a guaranteed audience, research statistics linked to your type of workshop and average attendance rates.

Don’t miss out on your budget as well. Create an Excel Spreadsheet that lists every item you will require for your workshop, such as venue rental rates to marketing advertisements. If your workshop is a for-profit event, estimate your possible revenue and assess if the cost of hosting the workshop tallies with your forecasted admission prices.

Consider your audience’s needs when selecting potential workshop dates and times. If you want to reach teachers, don’t host your workshop on weekdays when the school semester is on. 

Do in-depth research of all selected locations in Helsinki before selecting a workshop space or room. Arrange a site visit for your top venue prospects, and finally, narrow your choices down to the perfect space. Keep an eye for places with the right attractions and experiences to enhance your workshop. Bear in mind attendees’ ability and willingness to travel, workshop duration, attendees’ interests in off-site activities and destination highlights. 

On a side note, Helsinki’s wide range of tourist attractions, from its Market Square to the Helsinki Cathedral, will certainly leave no room for disappointment! 

2) Workshop Rooms in Helsinki

Renowned for its innovative architecture and futuristic infrastructure, Helsinki has a range of workshop rooms available for rent that vary in size and amenities. A typical workshop room in Helsinki is bedecked with modern technology, including high-speed internet, projectors, screens, as well as a functional and practical sound system.

Many workshop rooms in Helsinki exude an inspirational and creative vibe, are decorated with stylish interiors and are inundated with natural light—besides, comfortable furniture and other necessary amenities top up the workshop experience for participants.  

Take a look at some of our favourite workshop rooms in Helsinki to choose from.

3) The Best Areas to Host Workshops in Helsinki

Helsinki has many areas that are well-suited for hosting a workshop, depending on your specific preferences. Here are some of the best areas to consider:

  • Kallio is a trendy area in Helsinki known for its vibrant community. Many unique event spaces and venues, including repurposed warehouses and industrial buildings offering unconventional workshop spaces, can be found in this district.
  • Töölö is an upscale neighbourhood in central Helsinki that houses various museums, galleries, and cultural institutions. Töölö is a superb spot if you’re looking to host your workshop in a more formal or academic setting.
  • Kamppi is a popular central district of Helsinki famous for its modern architecture and busy streets. Various conference centres, workshop spaces, and a wide range of restaurants and cafes dot this conveniently located area.  

4) Catering for your workshop in Helsinki

Catering for a workshop in Helsinki is possible, particularly if your workshop lasts the entire day or more! You can have a formal affair by serving coffee and pastries or having a buffet-style meal. Or, you can have a food truck and pop-up restaurants for a more unique and chill catering experience. Try one of our favourite event caterers for the best service.

Wrapping Up

To see even more event venues in Helsinki covering a whole array of events, simply click on the link and browse.

And finally, to make the most of your time in the city, why not take our team out to soak in some of Helsinki’s incredible sights?

A Guide to Hosting a Workshop in Helsinki
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FAQ about Helsinki Workshop Spaces

Do I Need to speak Finnish to host a Workshop in Helsinki?

No, you do not need to speak Finnish to host a workshop in Helsinki. English is widely spoken in Helsinki, especially amongst those in the business and tourism sector.

Since Helsinki is an international city with a diverse population, you are likely to encounter polyglots who speak multiple languages.

However, if you are stuck with a language barrier, our team is here to assist. We’re an international team with experts who can speak English, Spanish, Italian, French, Dutch, and Russian.

What are some cultural customs or etiquette tips to remember when hosting a workshop in Helsinki?

When it comes to hosting a workshop in Helsinki, there are a few important cultural customs and etiquette tips to take note of for your event to run smoothly and for attendees to feel respected. Here are a few pointers to be mindful of:

  • Punctuality- Finns value punctuality. Hence, we advise that you arrive 10- 15 minutes before the scheduled time for your workshop to start.
  • Communication style- Finns prefer to be straightforward when communicating. So, we recommend being direct, clear, and respectful while communicating.
  • Personal space- Everyone values their personal space. Therefore, it is recommended always to maintain a respectful distance when talking to another party. 

Is Helsinki Safe?

Yes, Helsinki is generally a safe city. In fact, Helsinki has been ranked frequently as one of the safest cities in the world. The crime rate in Helsinki is relatively low, and the city has a very efficient and well-organised police force. However,  it is still wise to take some basic safety precautions.

Here are some tips to stay safe in Helsinki:

  • Be aware of your surroundings, especially at night and in crowded places.
  • Keep your valuables out of sight and be cautious of pickpockets.
  •  Avoid walking alone at night or in deserted places.
  • Use a well-lit and well-travelled street.
  • Always use licensed taxis or public transportation, especially when travelling alone.
  • If you need help, Finland’s emergency number is 112, with English language support available. 

When should I host my workshop in Helsinki?

The best time to host a workshop in Helsinki depends on many factors, including the type of workshop you are hosting, your budget, and your attendees’ availability.

We suggest having your workshop in the summer, between June and August. The weather in Helsinki during those months would be great for outdoor activities and other team-building exercises you wish to include in your workshop.

Can you provide services such as event production and additional suppliers for my workshop in Helsinki?

Yes, for sure, we can! Depending on your budget and needs, we can offer you the required services for your workshop in Helsinki. All you must do is get in touch and handpick your needs. We’ve got you covered every step of the way.

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