Book Meeting Rooms in Madrid

Book Meeting Rooms in Madrid
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    Guide to hosting meeting events in Madrid

    Hello, hello dear event planners! You’ve made an excellent choice in deciding to host a meeting in Madrid. Not only does the vibrant Spanish capital give you a gorgeous backdrop of stunning architecture, impressive culture, and mouthwatering tapas, but it also has some dreamy event venues to make even the most dull meeting a fun affair.

    And to help you put this all together, we’ve created this ultimate guide to hosting a meeting in Madrid. From choosing the perfect venues to navigating the local rhythm and adding that extra touch of Spanish flair to your event, we've got you covered. So grab a cup of rich Spanish coffee, kick back, and let's dive right in.

    1) What's the Right Meeting Room in Madrid for You?

    You’ll be pleased to know that when it comes to meeting spaces in Madrid, you’ll be spoilt for choice. The Spanish capital is home to all types of meeting rooms and we’re sure you’ll find one that meets your event requirements.

    Meeting rooms in Madrid can broadly be divided into:

    1. Meeting rooms in conference spaces: If you’d like a more professional setting for your meeting in Madrid, look no further than meeting rooms in the city’s many conference halls. These spaces are well-equipped with the latest technology and you’ll find everything from tiered seating to cutting-edge AV systems in these meeting rooms. Conference hall meeting rooms are ideal for large-scale meetings and presentations that demand attention.
    2. Historic meeting rooms: To truly embrace the rich history and stunning architecture of Madrid, you can opt for a meeting venue in Madrid inside a historic building. Imagine hosting your discussion in a room with ornate ceilings, antique furniture and a heritage vibe. Sounds pretty dreamy, doesn’t it?
    3. Outdoor meeting rooms: It’s no secret that Madrid has some envious weather so it’s no surprise that you’ll find plenty of outdoor spaces that are perfect for a meeting in Madrid. Even the most mundane meeting schedule will get a glorious upgrade when you host it at one of Madrid’s garden terraces or rooftop venues. So, go ahead and let your meeting attendees enjoy the refreshing sunlight while working in Madrid.
    4. Contemporary meeting rooms: We’ve already spoken about how Madrid has no dearth of historic meeting spaces for hire but it’s not just a city that celebrates its past. You’ll also find several sleek and contemporary meeting rooms in Madrid. These modern meeting rooms are a celebration of design and technology and often create an ambience that fosters focus and creativity. Madrid’s contemporary meeting rooms are perfect for forward-thinking events that require a touch of sophistication.
    5. Artistic meeting rooms: In a city brimming with artistic inspiration, Madrid's artistic meeting rooms allow your event to become a masterpiece. These spaces often reside within galleries, studios, or museums, surrounded by captivating art. The fusion of creativity and business becomes seamless, encouraging your attendees to think outside the box in an environment that feeds the imagination.

    2) How Much Does a Meeting Room in Madrid Cost?

    Now that you know what styles of meeting rooms you’ll find in Madrid, we’re sure the burning question is, how expensive will it be? Well, that really depends on you and the type of venue you book, its amenities, how long you book it for, and even the time of the year.

    But, to make things easier, here’s a general overview of the cost of meeting rooms in Madrid.

    • Basic meeting rooms: These standard venues usually start at around €50 to €150 per hour. These rooms typically offer essential amenities such as Wi-Fi, a projector/screen, and basic audiovisual equipment.
    • Mid-range options: Larger meeting rooms in bigger event spaces usually range from €150 to €500 per hour. These spaces often include more advanced AV equipment, seating arrangements, and sometimes catering options.
    • High-end venues: Upscale meeting rooms can range from €200 to €1000 or more per hour, depending on the level of luxury, services, and facilities they offer.

    It’s also important to keep in mind the additional costs that hosting a meeting in Madrid might incur. Take into consideration and budget for things like catering, staff, and equipment and furniture rental.

    3) The Best Areas for Hosting a Meeting in Madrid

    Now, you didn’t just think that Madrid was all about flamenco and siestas, did you? It’s also a goldmine of fabulous areas with stellar meeting spaces for hire.

    We’ve broken down a few of the best neighbourhoods for you to explore, so put on your walking shoes and let us lead the way.

    • Salamanca: If you’re catering to a sophisticated audience, Salamanca is an area in Madrid that’s worth exploring. This upscale neighbourhood sets the vibe for a fancy event with its wide, tree-lined streets, designer boutiques, and refined ambience. You’ll find several luxurious hotels here where you can host high-profile meetings and top-notch restaurants for an after-party. Trust us, Salamanca's charm adds an air of class and elegance to any meeting in Madrid.
    • Plaza Mayor: Located in the heart of Madrid, Plaza Mayor is where you should go if you plan to host a meeting that feels like a step into history. This iconic square is surrounded by meeting spaces in charming old buildings with beautiful balconies. It’s a place where history meets modern life. When you choose a meeting space in Madrid in Plaza Mayor, you’ll add a touch of timeless beauty to your meeting by creating an atmosphere that’s both historic and lively.
    • Paseo del Prado: Next up, we have a neighbourhood with meeting spaces in Madrid that bask in the glow of art and culture, which is unsurprising since Paseo del Prado is home to some of the city’s most prestigious museums including the Prado Museum and the Thyssen-Bornemisza Museum. We recommend hosting a meeting here if you want a vibe that gives you a unique blend of intellectual stimulation and artistic inspiration.
    • Chueca: Last but not least, we have a neighbourhood with meeting venues in Madrid that have a bit of hipster flair and vibrant energy. Chueca is an area in the city that’s known for its LGBTQ+ scene and trendy boutiques. Hosting a meeting in Chueca is a surefire way to inject a bit of youthful spirit and an urban edge to your meeting, regardless of what your topic of discussion is!
      • Bonus Reading: Madrid is full of amazing neighbourhoods, and we could only mention a few here! If you’d like to learn more about Madrid’s neighbourhoods, check out this article on the best areas in Madrid for hosting events.

    4) The Best Catering for Your Meeting Space in Madrid

    An underrated but important part of organising any meeting is getting the food right! While several meeting venues in Madrid have an in-house catering team, it’s always good to know what to expect in terms of cuisines as well as the caterers that can provide them. This will help you make an informed catering decision for your meeting in Madrid.

    • Goyo Catering: Tapas are a perfect catering choice for meeting rooms in Madrid and no one quite does tapas like Goyo Catering. Not only does this renowned catering company focus on using the finest seasonal ingredients, but they also specialise in crafting a menu with traditional Spanish flavours and contemporary culinary artistry. Some must-try dishes on their menu include the iconic patatas bravas and the delicate gambas al ajillo.
    • Grupo El Escondite: Of course, you can also go the authentic Spanish route with an event catering company like Grupo El Escondite. They specialise in traditional Spanish cuisine with a modern twist and you’ll find that most of the dishes on their menu, from paella to Iberian ham, capture the essence of Spain’s culinary heritage. We especially recommend adding their exclusive chorizo-stuffed dates wrapped in bacon to your event catering menu. It’s the perfect blend of sweet and savoury that Madrid is known for and we’re sure your guests will be impressed!
    • Medems Catering: If you like Spanish food, Medems Catering is another event caterer worth checking out. They use a blend of fresh ingredients and innovative presentations to really bring out the Mediterranean flair on their menu. Their menus reflect the region's vibrant culinary heritage, transporting your meeting to the sun-kissed shores of the Mediterranean. Their seafood paella with saffron rice, succulent shrimp, tender calamari, and mussels is definitely worth a mention!
    • Sensaciones Catering: For a truly elevated experience, Sensaciones Catering specialises in crafting exquisite menus that are as visually stunning as they are delectable. From elegantly plated dishes to innovative gastronomic concepts, they're known for their attention to detail and dedication to creating a feast for the senses. You must add their signature Iberian ham platters to your event catering menu. These thin slices of perfectly aged ham accompanied by an array of artisanal cheeses and olives are the perfect appetiser to showcase the essence of Spanish culture.

    5) After-work Ideas for Your Meeting in Madrid

    There’s so much to see and do in Madrid, it would be a shame to send your meeting attendees straight back to their hotel rooms after your meeting in Madrid.

    Instead, why not take the networking one step further with these cool after-work ideas?

    • Flamenco cooking class: It’s hard to pick just one between two of Madrid’s most famous pastimes, flamenco and food, so we’ve got an idea that brings together the best of both worlds. Book a flamenco-themed cooking class for your meeting attendees where they can learn to cook traditional Spanish dishes while swaying to the rhythm of flamenco music.
      • P.S. If you’d like to skip the flamenco and only do the cooking, check out these Spanish Cooking Classes for some fun team-building.
    • Host a rooftop party: Madrid is known for its gorgeous weather and we highly recommend taking full advantage of it during your stay in the city. Organise a rooftop party by booking one of Madrid’s many terrace bars that let you enjoy the weather while providing a stunning view of the city’s skyline. Sip on signature cocktails, engage in heart-to-heart conversations, and toast to a successful meeting against the backdrop of the city's glittering skyline.
    • Go on a tapas tour adventure: Gather your team and embark on a tapas-hopping journey through Madrid’s lively neighbourhoods. Wander through cobblestone streets, stopping at cosy bars to savour a medley of traditional tapas – from patatas bravas to jamón ibérico. Share laughter, stories, and plates as you immerse yourselves in the city's culinary culture.
    • Sunset segway tour: Glide through Madrid's picturesque streets on a sunset segway tour. Discover iconic landmarks while enjoying the changing hues of the sky. It's a unique way to unwind and explore the city's beauty from a different perspective.

    6) How to Power up Your Meeting Breaks in Madrid

    No matter how riveting the topic of discussion is at your meeting venue in Madrid, your participants can get tired. That’s why, it’s important to schedule timely meeting breaks with fun activities to revitalise and energise your meeting participants.

    Here are some ideas to make use of those precious pauses during your meeting in Madrid.

    • Spanish siestas: You can never underestimate the importance of a power nap and lucky for us, Spanish siestas are a big part of the culture in Madrid. Have a designated area with sleep pods at your meeting space where meeting attendees can recharge by unwinding. A brief moment of rest can work wonders for focus and productivity.
    • Have some creative energisers: Add some creativity into your breaks with mini-workshops or interactive activities. Whether it's a quick painting session, a trivia game based on Spanish culture, or a group dance class, these engaging experiences can invigorate your attendees' minds and foster a sense of camaraderie.
    • Encourage mindfulness moments: Bring a touch of zen to your meeting breaks with mindfulness activities. Arrange yoga sessions, meditation corners, or even quick guided breathing exercises. These moments of tranquillity can help attendees refocus and approach the rest of the meeting with renewed clarity.
    • Technology detox: Similar to mindfulness moments, have some tech-free zones at your meeting space in Madrid. Provide books, puzzles, or board games to allow attendees to disconnect from screens and engage in analogue activities that stimulate their minds differently.

    Wrapping Up

    We’re going to end our guide to hosting a meeting in Madrid here. We hope that we’ve given you sufficient information to start planning a fabulous meeting.

    Don’t forget to check out our event venues in Madrid for the perfect space to get your meeting started. And as always, if you need any help at all, our local experts are at your service.

    Good luck!

    A Guide to Hosting a Meeting in Madrid

    FAQ about Madrid Meeting Rooms

    What time of year is best for hosting a meeting in Madrid?

    The best time to host a meeting in Madrid depends on your specific requirements, the availability of meeting rooms, and your attendee’s preferences. However, you’ll be pleased to know that Madrid has a business-as-usual attitude throughout the year, and its sub-tropical climate makes it a meeting hotspot at any time of the year.

    What security considerations are there when hosting a meeting in Madrid?

    Madrid is a safe city and has a relatively low crime rate compared to other European cities. Of course, we would still advise you to exercise caution for pick-pockets and scams, especially when you’re in crowded tourist areas.

    We’d also recommend that you stick to busy, well-lit areas at night and use official taxis or reputable ride-sharing services when travelling at night. Madrid also occasionally sees demonstrations and protests, usually related to political or labour issues. While these are often peaceful, it's advisable to avoid getting caught in large crowds or protests. If your event venue passes a protest area, plan your travel carefully since traffic can be congested on these days. 

    Should language be a consideration at my meeting venue in Madrid?

    Spanish is the official language in Madrid although you’ll find that most staff and hospitality partners speak English. Most people in tourist areas also speak English and you’ll find that you’ll easily be able to get by with English.

    However, it’s always helpful to throw in a few Spanish phrases to let people know you’re appreciative of their city and culture. Here’s a list of small Spanish words that you may find helpful during your meeting in Madrid.

    • Hola- Hello
    • Buenos dias- Good morning
    • Buenas tardes- Good afternoon
    • Buenas noches- Good evening/night
    • Por favor- Please
    • Gracias- Thank you
    • De nada- You’re welcome
    • Si- Yes
    • Non- No
    • Habla ingles?- Do you speak English?
    How can my attendees get to my meeting room in Madrid?

    The city is a well-oiled machine when it comes to transportation and you can get anywhere you want via. Its public transportation network,

    The Madrid Metro is efficient and well-connected to all major parts of the city while the public bus system will connect you to lesser-known areas. And just like most major cities in the world, you can also book a taxi to get you from point A to point B in Madrid.

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