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    A Guide to Hosting an Outdoor Event in Milan

    Hey there, all you outdoorsy people! Looks like you’re headed to host your outdoor event in Milan, and we couldn’t be happier. That’s why we’ve put together this guide to help you navigate your outdoor event through this vibrant heart of Italy.  

    Our guide is here to give you all the essential insights about top event venues, caterers and expert tips on costings, event vendors and more. So, sit back relax and get ready to host a successful outdoor event amidst Milan's stunning backdrop.

    1) The Best Styles of Outdoor Event Spaces in Milan

    Being Italy’s fashion capital, you’ll find different styles of outdoor locations in Milan that can be customised to suit different event concepts. To save you some trouble, we’ve got you some of our most beloved styles to consider:

    1. Italian Elegance: Milan’s rich heritage reflects sheer elegance. So how about venturing into one of the city’s classic courtyards or historic palaces to create an outdoor event experience that’s complete with live music and Italian cuisine?

    2. Fashion Forward: Embrace the city’s fashionable culture and host a chic outdoor event in Milan in a fashionable courtyard or rooftop terrace. These event venues exude style with sophistication, making all who attend feel on top of the world.

    3. Romantic Escape: Outdoor venues in Milan along the Naviglio canals or on the banks of the river Ticino are also there to create an intimate vibe that’s perfect to host outdoor events like weddings, or exclusive dinners under the stars.

    4. Vintage Fair: Transport your guest to a bygone era at a vintage fair-style outdoor space in Milan. Your guests can enjoy a delightful world of nostalgia. Be it one of the city’s charming gardens or historic courtyards, everyone’s in for a day of vintage exploration while creating timeless memories.

    5. Cultural Extravaganza: The city’s diversity is something to celebrate. So why not consider outdoor spaces in Milan like public squares? Featuring music, art, dance, and cuisine from different regions of Italy and the world, these event venues are perfect for hosting fairs, exhibitions, or even music concerts.

    P.S. Check out our collection of the best outdoor spaces in Milan. You’re surely going to fall in love with one of them, or maybe all.

    2) How Much Will an Outdoor Venue in Milan Cost?

    Now, costings for outdoor event spaces in Milan can vary significantly on the venue you choose, where it is located, and the amenities being offered. To give you a general idea of what to expect, check out these estimates:

    • Botanical Gardens: These evergreen outdoor locations in Milan charge around €100 to €300 per hour. But, keep in mind that some of these spaces may have a minimum rental duration.
    • Rooftop Terraces: The city’s rooftop venues are often in high demand. So, depending on the event venue’s location and amenities provided you could expect to spend €100 to €500 per hour.
    • Canalside Venues: Canalside outdoor spaces cost around €100 to €500 per hour, depending on the location, size, amenities offered, and the time of day.
    • Public Squares: These unique outdoor spaces in Milan are really affordable with rates being around €50 to €200 per hour. However, be sure to acquire the necessary permits.
    • Historic Palaces and Courtyards: When it comes to renting a historic palace or a courtyard, prices vary a lot. They start at around €200 and go all the way up to €1000 or more per hour.

    Additional Costs to Consider:

    • Catering: What you spend on catering for your outdoor event in Milan depends on your specific dietary requirements, menu choice, level of service, and the specific caterer you’re choosing. You can expect to pay €20-€50 per person for simple catering options like snacks and light refreshments. But for buffer-style catering with a larger variety of dishes, the range can extend from €40-€80 per person.
    • Permits and Licensing: For outdoor locations like public parks, squares, or Canalside areas, you could be paying anywhere from €50-€500, depending on the kind of event you’re hosting. If serving alcohol, you’ll need an alcohol permit that costs around €10-€500, depending on the number of guests, and your event’s duration. To know more about the necessary permits and how much they cost, feel free to connect with one of our local experts.
    • Weather Contingency: When it comes to weather contingency at your outdoor venues in Milan, expenses typically include tent or canopy rentals which are about €500-€3,000 and climate control equipment like heaters, coolers, or flooring that costs around €1,000 to €5,000. Additionally, if you require generators, you could be paying around €500 to €2,000 or more.
    • Transportation and Logistics: The prices for transportation and logistics vary depending on the scale of your event.
    • Decor and Setup: The cost of decorating your outdoor event space in Milan can be influenced by the venue’s size and your preferences. For basic decor prices start at around €1,000 to €2,000. but if you’re looking for something more elaborate, prices can surpass €5,000.
    • Event Planning Services: Event planning services for your outdoor event in Milan typically amount to 10% to 20% of the overall event budget. So, if your budget is €20,000, you could expect to spend between €2,000 and €4,000 on event planning.
    • Entertainment and Activities: While getting ready for your outdoor event in Milan, make sure to include costings for things like music and fun activities in your budget.
    • Insurance: Some outdoor venues for hire in Milan might require you to have special insurance to cover accidents or damage. The cost of this insurance can change based on how much coverage you need.

    3) The Best Areas for Hosting an Outdoor Event in Milan

    It’s a fact that Milan has many great areas that cater to various outdoor events. Irrespective of the theme and size of your event, these areas are a charm when it comes to creating memorable experiences. Here are a few areas we thought you should take a look at:

    1. Navigli is all things cute. Known for its picturesque canals. Hosting your outdoor event along the canal side is nothing short of charming. You’ll also find many bars, restaurants, and other open-air spaces that add to the character of the area.

    2. Brera as we all know is a neighbourhood filled with history and art. With its quaint streets, gardens, and squares, it's perfect for those intimate outdoor events.

    3. Porta Nuova is Milan’s upscale neighbourhood. With many stylish rooftop terraces that offer you panoramic city views, there’s nothing more required for hosting a chic outdoor gathering.

    4. City Center (Centro Storico) is another area steeped in history and culture. Being home to a variety of squares, historic landmarks, and charming courtyards this area offers a timeless setting that’s ideal for hosting outdoor exhibitions, cultural events, and street fairs.

    Bonus Reading: Our guide to the best areas in Milan for hosting events has got you covered with some more great areas.

    4) The Best Catering for Your Outdoor Location in Milan

    Milan has a vibrant culinary scene. And when it comes to outdoor events, choosing the right event caterer can elevate your event’s experience to new heights. So, let’s get you acquainted with some of our favourite event caterers who serve nothing but perfection.

    1. Zafferano Catering: This famous catering company comes with skills to serve innovative cuisines and creative presentations. Having them cater at your outdoor venue for hire in Milan will help you create a unique culinary experience for your guests.

    2. Buon Ricordo Catering: If it's Italian flavours you’re looking to serve at your upcoming outdoor event in Milan, then look no further than Buon Ricordo Catering. They focus mainly on traditional Italian cuisine and take pride in serving authentic Italian flavours for outdoor events.

    3. Milano Catering: They are a seasoned catering company in Milan that offers a range of catering options that are accompanied by top-notch service. So, relax when Milano Catering is in the house because they’ve got all your catering needs covered.

    4. L’Alchimia Catering: They are well-known for their gourmet and creative approach to catering. If you’re looking to create an upscale vibe at your outdoor space for hire, have L’Alchimia Catering as the lead when it comes to serving your guests all things special.

    Pro-Tip: Check out these fine dining restaurants in Milan to get acquainted with the city’s culinary scene.

    5) What Weather to Expect for Your Outdoor Events in Milan

    Milan’s subtropical climate can be characterised by its hot summers and cold, damp winters. So, to avoid any surprises when planning your outdoor event in Milan, it's essential to keep in mind these general weather expectations: 

    • Spring (March to May): Springtime in Milan is mild. During the day you’ll experience temperatures typically range from 12°C to 20°C (54°F to 68°F), which is pleasant for gatherings in outdoor spaces for hire like blossoming gardens.
    • Summer (June to August): During the summer, you find that Milan is hot and humid. Temperatures often range from 25°C to 30°C (77°F to 86°F) or higher during the day. So, if you’re planning a summer outdoor event in Milan, opt for hosting it in the evenings while the temperature is milder.
    •  Autumn (September to November): Autumn arrives with mild temperatures ranging from 14°C to 23°C (57°F to 73°F). It's the perfect season for outdoor gatherings. However, keep your weather contingency plan ready, as the rains may suddenly decide to drop by.
    • Winter (December to February): Winters are cold and damp. You’ll experience daytime temperatures ranging from 0°C to 10°C (32°F to 50°F). So, you may require heating for your outdoor events during this season, as well as have a contingency plan for rain or even occasional snowfall.

    6) Top Vendors for Your Outdoor Space in Milan

    Having the right set of vendors to assist you at your outdoor space for hire only enhances the ambience and offering at your event. Collaborating with local vendors also allows you to showcase the city’s exquisite charm and flavours while providing your guests with an enjoyable experience. Here are some vendors to consider:

    1. Stage Co: They are well-known for offering a range of stage design, lighting, and audio-visual solutions for any type of event in Milan.  

    2. Bec tent & Event: They provide a variety of tent options and other necessary equipment like furniture, décor, and even lighting on rent for your outdoor venue for hire in Milan.

    3. Vdesign Eventi: They specialise in event design and decoration. All you have to do is share your requirements, and they will tailor designs to create unique and visually appealing settings to match your outdoor event’s vision.

    4. Facibeni Fotografia: They are a well-reputed photography and videography team that specialises in capturing and documenting any type of outdoor event in an artistic style.

    5. Milan Security Services: They offer an air-tight security solution with their team of trained security personnel. So, be it crowd control or simply ensuring safety, your mind will be at ease having them around.

    Bonus Reading: Discover insider advice on hosting a business event in Milan.

    Wrapping Up

    As our guide to hosting an outdoor event in Milan comes to a close, it’s time for us to say goodbye. But, don’t worry. We won’t leave without giving you some extra juicy bits to read up on.

    And finally, you should definitely check out these amazing design hotels in Milan to stay at.

    A Guide to Hosting an Outdoor Event in Milan

    FAQ about Milan Outdoor Venues

    What are some unique entertainment ideas I can bring to my outdoor event space in Milan?

    Milan offers a variety of unique entertainment ideas that you can incorporate into your outdoor event. And, we’ve got you covered with the coolest ones:

    • Live Italian Opera: The city is known for its opera, so why not hire professional opera singers to perform live in your outdoor space for hire and enchant your guests with their classical performance?
    • Interactive Art Installation: Here’s something we’re sure your guests will love. Milan has many local artists you can collaborate with to create interactive art installations that will keep your guests engaged. They could be interactive sculptures, light displays, or event participatory art projects.
    • Silent Disco: You could also host a silent disco where your guests are given headphones to wear and dance to music that only they can hear. This can be really fun, and guess what, you won’t be disturbing your neighbours.
    • Food and Drink Workshops: Organising interactive workshops for guests is another fun idea. This will give your guests a chance to learn how to make Italian dishes, cocktails, or even their very own gelato.

    Is it safe to host outdoor events in Milan?

    Milan is generally safe with low crime rates and good public area monitoring. But for your outdoor event, it's smart to take basic safety steps, ensure that there's enough lighting, and plan for possible bad weather. It’s also essential to stay in touch with local authorities and follow their guidance.

    Do I need to incorporate Italian into my outdoor space in Milan?

    Incorporating Italian elements into your outdoor location in Milan can definitely elevate your event’s overall experience. You’ll be creating a more authentic and immersive experience for all who attend. Here are a few cool ways to do so:

    • Culinary Delights: Give your guests a taste of Italy by including traditional Italian snacks, dishes, and desserts. And, hiring an Italian caterer or food vendor is the best way to do it.
    • Traditional Artifacts: You can go all out and incorporate Italian-themed décor elements like Italian flags, colours, or even cultural symbols. Adding Italian-style furnishing to your outdoor venue in Milan also adds an Italian flair.
    • Cultural Activities: Treat your guests to some of the city’s cultural gems. Be it hiring Italian dance performers, or organising an art exhibition featuring Italian artists, your guests are in for a cultural adventure.
    • Support Local Products: A nice way to incorporate the local culture into your event is by featuring Italian products like wine, olive oil, cheese, or even handmade crafts from local artisans.

    What transport options are there for my attendee to get to my outdoor event in Milan?

    Getting to your outdoor event in Milan is convenient, thanks to the city's reliable public transportation system. Your attendees have access to buses, trams, and the subway as part of Milan's public transit network.

    If they prefer a more private ride, taxis and services like Uber are readily available. Milan is increasingly accommodating to cyclists, so renting a bike is also a fun choice, especially for shorter journeys.

    Do I need to account for seasonality when it comes to outdoor locations in Milan?

    The city experiences distinct seasons, so it would be wise to consider seasonality when planning your outdoor event in Milan. Here's how seasonality can impact your outdoor event planning: 

    • Spring (March to May): Spring is the perfect time for hosting outdoor events. with milder temperatures and blooming gardens as companions, your outdoor event is all set for success. However, there can be occasional rain showers, so it's advisable to have shelter options in case of unexpected downpours. 
    • Summer (June to August): Summers can be hot and humid in Milan, but that doesn’t stop it from being a popular season for outdoor events. However, just be prepared for heatwaves, so make sure to provide shade, hydration, and cooling options for your guests. Also, be aware of those occasional thunderstorms. 
    • Autumn (September to November): When autumn comes, it brings mild and comfortable temperatures that are ideal for outdoor gatherings. As autumn goes on, you’ll notice the trees changing colours, which can make your event look even more beautiful.
    • Just remember that as the season continues, the evenings might get a bit cooler, so it's a good idea to have some warmth for your guests.
    • Winter (December to February): Now, winters in Milan are cold and damp. So, if you’re planning an outdoor event during this time, make sure to have contingency plans like arranging for additional heating and shelter. That way your outdoor event can still be enjoyable.

    How much should I budget for hosting an outdoor event in Milan?

     Whether you want to keep it affordable or go all-in, there's a package to suit every budget. For a general idea, you can look at these estimated costs for hosting an outdoor event in Milan.

    • Venue Rental: €100 to €1,000 per hour
    • Catering: €20-€80 per person
    • Event Services: €2,000 to €4,000
    • Permits and Licensing: €50-€500
    • Decor and Setup: €1000 to €2,000
    • Weather Contingency: €500 to €5,000
    • Entertainment and Activities: Varies
    • Transportation and Logistics: Varies
    • Insurance: Varies 
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