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Bogotá

A Guide to Hosting an Outdoor Event in Bogotá

Hello, hello to our favourite event planners! We hear you’re ready to soak up the sunshine with a thrilling outdoor event in Bogotá, and we’re here to make it easier.

Welcome to our guide to hosting an outdoor event in Bogotá. In this handy little guide, you’ll find everything you need to know to make your event a smashing success. From the types of outdoor rooms you’ll find in Bogotá to ideas to make your event more fun, and even suggestions on event caterers you can hire, we’ve got you covered with information.

So, put on your sunnies and join us for a little trek through the outdoor rooms in Bogotá.

1) The Best Styles of Outdoor Event Spaces in Bogotá

Now, before we get down to planning an event, let’s talk about the number one thing we need to make an event incredible, the venue.

You’re going to be thrilled to know that outdoor spaces in Bogotá are more than just outdoor spaces, there are many types of outdoor rooms for you to choose from. Here’s just a sample of what you can expect.

  1. Rooftop Terraces: Is there anything better than taking in the gorgeous city skyline from the numerous rooftop terraces scattered across the city? We don’t think so! Whether it’s a swanky bar or a cosy cafe, events on Bogotá’s rooftop terraces are unbeatable!
  2. Outdoor Garden Spaces: If it’s colours and lush greenery you’re after, choose to host your event in Bogotá’s many garden event spaces. Not only will these event venues allow you to enjoy nature, but they’re usually fully functioning with all the amenities you need to make your event a grand success.
  3. Al Fresco Restaurants: What is it about food that makes it taste better when you’re dining underneath an open sky? Lucky for us, Bogotá has several outdoor restaurant spaces for hire where you can treat your guests to this amazing experience.
  4. Quirky Outdoor Event Venues: Last but not least, Bogotá also has some seriously quirky and unconventional outdoor venues in Bogotá that will add a whole new dimension to your events. Whether it’s the eclectic decor or the theme of the space, if you want an event that stands out, this is the way to go.

2) The Best Areas for Hosting an Outdoor Event in Bogotá

There are several outdoor spaces in Bogotá and you don’t need a treasure map to find them. In this nifty little guide to hosting an outdoor event in Bogotá, we’re also going to help you locate a few of the neighbourhoods where you’ll find these amazing spaces.

  1. Parque de la 93 (Park 93): This upscale neighbourhood is a popular choice for outdoor events. Parque 93 offers a picturesque park surrounded by charming restaurants, cafes, and bars with beautiful outdoor seating areas. The lively atmosphere and variety of venues make it a favourite spot for social gatherings and casual celebrations. 
  2. Zona G: If your outdoor event in Bogotá involves food then Zona G is an area you should definitely check out. This gastronomic paradise features a wide array of upscale restaurants with inviting terraces and outdoor seating. It's the perfect place to indulge in gourmet cuisine while enjoying the city's pleasant climate.
  3. La Candelaria: Steeped in history and colonial architecture, La Candelaria is a unique area for outdoor events with a cultural twist. Host your gatherings in charming plazas, surrounded by centuries-old buildings and vibrant street art. It's the perfect blend of tradition and creativity.
  4. Usaquén: Known for its colonial charm and cobblestone streets, Usaquén boasts a magical ambience that's ideal for outdoor events. The neighbourhood's main square, Plaza de Usaquén, and its surrounding streets are adorned with charming restaurants and cafes, offering a quaint and delightful setting for your gatherings.
  5. Teusaquillo: This trendy neighbourhood in Bogotá, is home to some of the city’s coolest rooftops and terraces, creating the perfect setting for upscale cocktail parties with a view. This vibrant area, known for its street art and creative energy, and central location makes it not both a fun and easily accessible choice.

Bonus Reading: Get a more in-depth picture of the neighbourhoods in Bogotá by checking out the best areas in Bogotá for hosting events.

3) How Much Will an Outdoor Venue in Bogotá Cost?

Next, let’s talk numbers. If you’re wondering about the cost of an outdoor venue in Bogotá? We've got you covered with a breakdown of expenses to help you get a ballpark figure.

  • Rooftop Terraces: €35-€165 per hour.
  • Outdoor Garden Spaces: €25-€125 per hour.
  • Al Fresco Restaurants: €20-€115 per hour.
  • Quirky Outdoor Event Venues: €45-€215 per hour.

Additional costs to consider:

  • Permits and Licensing: Obtaining the necessary permits and licensing for your event may cost anywhere from €300 to €2,000 or more, depending on the complexity and location of your event.
  • Catering: Budgeting for catering expenses per person can range from €15 for more basic options to €100 or more for a high-end dining experience.
  • Decor and Setup: Setting the stage for your event, including decorations and setup, may fall within a budget range of €500 for simpler setups to €5,000 or more for elaborate designs.
  • Weather Contingency: Planning for weather contingencies, such as tents, heaters, or cooling, might cost between €200 and €1,500, depending on your event's size and the weather risks.
  • Entertainment and Activities: Allocating funds for entertainment and activities can vary widely, from €500 for a DJ or small band to €10,000 or more for high-end performers or speciality acts.
  • Transportation and Logistics: Managing transportation for your guests and logistics can require a budget ranging from €500 to €2,000 or more, depending on the scope of your event.
  • Insurance: Securing event insurance can cost between €200 and €1,000, providing you with coverage and peace of mind for unforeseen circumstances.

4) The Best Catering for Your Outdoor Location in Bogotá 

Okay, now let’s get to one of the best parts of event planning, the food. And, if you love food, Bogotá will not disappoint! You’ll find plenty of event caterers to serve at your outdoor venue in Bogotá. Whatever the cuisine you want or whatever the dietary restrictions of your guests, you’ll find an event caterer to meet your needs.

Here are a few of our favourites.

  1. Sabores de Mi Tierra: As our Colombian food guide for event planners will tell you, the local cuisine in Bogotá is unmissable. That’s why we suggest hiring a caterer like Sabores de Mi Tierra who celebrates the rich flavours of Colombian cuisine. They specialise in traditional dishes such as bandeja paisa, ajiaco soup, and empanadas. Perfect for events that aim to highlight the country's culinary heritage.
  2. El Sazón de la Abuela: Speaking of Colombian cuisine, it’s also a good idea to treat your guests to dishes straight from the heart of Colombia’s Caribbean coast. El Sazón de la Abuela serves delicious coastal delicacies like ceviche, patacón, and arroz con coco, guaranteed to tantalise taste buds.
  3. The BBQ Masters: Outdoor events are a great place to turn up the heat with a sizzling barbeque feast. And, we have The BBQ Masters to help you get the job done. They excel in grilling succulent meats, including tender steaks, juicy ribs, and flavorful chicken, paired with an array of delicious sides.
  4. Veggie Delight: Colombian cuisine can be pretty meat-heavy but we haven’t forgotten our vegetarian friends. For those seeking plant-based options, Veggie Delight is the go-to caterer. They serve creative and delectable vegetarian and vegan dishes, from hearty grain bowls to delightful plant-based desserts.
  5. Garden Delights Catering: When it comes to tantalising taste buds under the open sky, Garden Delights Catering is a go-to choice. They specialise in outdoor events and have a knack for creating mouthwatering menus that match your setting.

5) What Weather to Expect for Your Outdoor Event in Bogotá?

When it comes to outdoor events in Bogotá (or anywhere else for that matter!), weather plays an important role. But relax, we’ve got all the information you need to stay prepared.

  • Dry season (December to March and July to August): These months are generally drier in Bogotá, offering a more favourable environment for outdoor events. Daytime temperatures hover between 13°C and 19°C, creating a comfortable setting for your guests. Rainfall is minimal, so you can confidently plan alfresco affairs without worrying about sudden downpours.
  • Rainy season (April to June and October to November): Bogotá experiences two primary rainy seasons, with increased rainfall during these periods. Showers are more frequent, so it's wise to have a Plan B in place. Temperatures remain mild during the day, ranging from 13°C to 19°C but don't forget to prepare for occasional rain.
  • Cooler evenings: Even though the days are mild, Bogotá's evenings can get cooler, with temperatures dropping to around 7°C to 12°C. Be the perfect host by providing blankets or heaters for your guests during evening events to keep everyone cosy and warm.
  • Altitude insights: Bogotá's high altitude, perched at about 2,640 metres (8,660 feet) above sea level, means that the sun can be quite intense during the day. This makes it essential to offer shade and ensure your guests' comfort, especially if your event takes place at higher elevations.

6) Top Vendors for Your Outdoor Space in Bogotá

Let’s round up this guide to hosting an outdoor event in Bogotá with a little treat. We’re sharing our contacts with these awesome vendors who’ll help you make your event a grand success.

  1. SunnyDays Tent Rentals: If you're dreaming of an elegant outdoor affair but want to be prepared for any weather, SunnyDays Tent Rentals has got your back. They offer a wide range of stylish tents and canopies to ensure your event stays dry and comfortable, rain or shine. Plus, their team is known for their friendly and helpful service.
  2. Bogotá Soundwaves DJ: When the sun sets and it's time to dance under the stars, you'll want Bogotá Soundwaves DJ on your side. Their DJs are masters at reading the crowd and keeping the energy high. They'll help create a playlist that reflects your style and keeps the party going all night long.
  3. TranquilTransit Transportation: Ensuring your guests can easily get to your outdoor event is crucial, and TranquilTransit Transportation knows the ins and outs of Bogotá's streets. They offer friendly and reliable transportation services, making sure everyone arrives at your event with a smile.
  4. Bogotá Balloon & Decor: Want to add a whimsical touch to your outdoor event? Look no further than Bogotá Balloon & Decor. From vibrant balloon installations to stunning floral arrangements, they can transform any space into a magical wonderland. Their friendly team will work closely with you to bring your vision to life.

Wrapping Up

And that’s a wrap for our guide to hosting an outdoor event in Bogotá. Before we go, we’d also like to share with you this guide to choosing outdoor event suppliers in Bogotá to ensure you have everything you need to make your event a grand success.

If you have any more questions or need further assistance, feel free to utilise our Ask Expert feature, and our local event planners will be on hand to assist you every step of the way!

A Guide to Hosting an Outdoor Event in Bogotá
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FAQ about Bogotá Outdoor Venues

What are some unique entertainment ideas I can bring to my outdoor event space in Bogotá?

It’s hard to go wrong with an outdoor event in Bogotá. The city’s picturesque landscapes, flora, and fauna do more than half the work of creating a magical setting for your event. But, there are still quite a few ideas you can incorporate to really take your event to the next level.

And, of course, we’re going to share them with you!

Live Colombian Music and Dance: Music is always great at any event but it’s a sure-shot way to get the party started at an outdoor event. Embrace the vibrant culture of Colombia by incorporating live music and dance performances into your event. Hire traditional Colombian musicians to play lively tunes like salsa, cumbia, and vallenato, and invite professional dancers to get everyone moving to the infectious rhythms.

Cater For Your Event with Gourmet Food Trucks: Treat your guests to a fun food experience by hiring a food truck for your event catering. The city has several food trucks that offer a diverse range of cuisines, from Colombian delicacies to international flavours. You can check out the top food trucks in Bogotá for an idea of what you can expect. 

Set a Theme: Unleash the creativity of your guests by throwing a themed costume party. Whether it's a carnival-inspired fiesta, a retro 80s bash, or a mystical masquerade, encourage everyone to dress up and embrace the theme. This will add an element of fun and playfulness to your outdoor event.

Host a Sustainable Eco-Friendly Event: There’s no better time than when you’re in the lap of nature to showcase your commitment to sustainability by organising an eco-friendly event. Use biodegradable or reusable materials, offer vegetarian or locally sourced food options, and incorporate eco-conscious practices throughout the event. Not only will you inspire your guests to be more environmentally aware, but you'll also leave a positive impact on the community and the environment.

Sky Lantern Release: End your event on a mesmerising note by organising a sky lantern release. As the sun sets over Bogotá, guests can write their wishes or messages on lanterns and release them into the sky, creating a magical and uplifting moment. Trust us when we say, this is a memory your event attendees will cherish for a long, long time.

What transport options are there for my attendees getting to my outdoor venue in Bogotá?

Getting your attendees to your outdoor venue in Bogotá can be a smooth process with various transport options available:

  • Public transportation: Bogotá has an extensive public transportation system, including buses and the TransMilenio, a rapid transit bus system. Encourage attendees to use public transport, as it's a cost-effective and environmentally friendly option. Make sure to provide information on the nearest bus stops or TransMilenio stations to your event venue in Bogotá.
  • Taxis: Taxis are readily available in Bogotá. Attendees can easily hail a cab or use ride-sharing apps like Uber or Cabify to reach the event location conveniently. Ensure you have clear directions to the venue in both English and Spanish to show the taxi driver.
  • Private shuttle services: If your event has a large number of attendees or if it's in a remote location, consider arranging private shuttle services. These can pick up attendees from designated points in the city and drop them off at the venue, ensuring a hassle-free commute.
  • Car-pooling: Encourage attendees to carpool to reduce traffic and environmental impact. You can facilitate carpooling by setting up a carpool coordination system, where attendees can connect with others who are driving to the event and share rides.
  • Biking: For eco-conscious and health-conscious attendees, promoting biking to the event is a great option. Bogotá has a growing network of bike lanes, and some venues offer bike racks for parking. Provide information on bike routes and nearby bike-sharing stations.
  • Walking: If your event is in a central location, walking might be the easiest and most enjoyable way for attendees to get there. Provide walking directions and maps for those who prefer this option.
  • Ride-sharing apps: Encourage attendees to use ride-sharing apps like Uber or Cabify, which are popular in Bogotá. These apps provide a convenient and often more comfortable alternative to traditional taxis.

Is it safe to host outdoor events in Bogotá?

Bogotá is actually one of South America’s safest urban areas and it’s quite safe to travel here. Simply take the same precautions as you would in any major city by avoiding walking alone at night and taking cabs whenever possible after-hours.

Do I need to account for seasonality when it comes to outdoor locations in Bogotá?

Yes! Seasonality is an important factor to consider when looking at outdoor venues in Bogotá. The city boasts a cool and overcast climate, with temperatures typically ranging from 44°F/7°C to 66°F/19°C. Rarely does it dip below 37°F/3°C or rise above 66°F/21°C.

For those seeking warmer weather, the prime time to visit is from late May to late September and from early December to late February.

Check out the weather section of this guide for more in-depth information on the different seasons in Bogotá.

Do I need to incorporate Spanish into my outdoor space in Bogotá?

You can get along with English in hotels and other tourist areas but it helps to take note that English is not as widely accepted in Bogotá as it is in other tourist destinations. It’s definitely helpful to know some basic Spanish but if you don’t speak Spanish, don’t worry. There are several translation services you can hire in Bogotá. 

How much should I budget for hosting an outdoor event in Bogotá?

The budget for hosting an outdoor event in Bogotá can vary widely depending on various factors, including the size and scale of your event, the location, the number of attendees, and the specific services and amenities you require. 

However, here's a rough breakdown of some common expenses to help you create a budget:

  • Venue rental: This can be a significant cost, and it varies based on the location, size, and popularity of the venue. Prices can range from a few hundred euros to several thousand euros or more.
  • Catering: Food and beverage costs depend on the type of menu, the number of guests, and your preferences. Budget around €15 to €50 or more per person for catering.
  • Decor and setup: This includes decorations, furniture rentals, and any setup costs. Budget €500 to €2,000 or more, depending on your event's scale and theme.
  • Weather contingency: If you need tents, heaters, or rain covers, budget an additional €200 to €1,000 or more, depending on the equipment's size and quantity.
  • Entertainment: Costs for DJs, live bands, or other entertainment options vary widely. Budget €500 to €3,000 or more, depending on your choice.
  • Transportation: Expenses for transportation, parking, and logistics can vary. Budget €500 to €2,000 or more, depending on your event's needs.
  • Permits and licensing: Fees for permits and licences can range from €300 to €2,000 or more, depending on the type of event and location.
  • Insurance: Event insurance can cost between €200 and €1,000 or more, depending on coverage and event size.
  • Marketing and promotions: Costs for marketing materials, advertising, and promotion should also be considered.

Don’t forget to budget for unforeseen expenses and contingencies, typically around 10-20% of your total budget.

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