Book Conference Venues in Copenhagen

Book Conference Venues in Copenhagen
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    Guide to hosting conference events in Copenhagen

    Hey! We hear you planning on hosting your upcoming conference in Copenhagen. And why not? Copenhagen as a city is vibrant with its offerings. From being an innovative hub to being home to world-class event venues, the city’s got every avenue covered.

    Our guide to hosting a conference in Copenhagen is here to make things easy for you. It’s a one-stop shop for planning and executing a successful conference in this dynamic city. And should you give some one-on-one advice, our local experts are just a click away.

    1) Choosing the Right Conference Room for you in Copenhagen

    Conference rooms in Copenhagen are designed in various styles that give each of them a unique and engaging setting. Check out these popular conference room styles we’re sure you’ll dig:

    1. Nordic Minimalism: If you’re looking for a conference venue in Copenhagen with a Scandinavian flair then the city’s event venues fostering Nordic Minimalistic styles are a great option.

    These conference venues are clean, functional, and visually stunning. Featuring uncluttered layouts, neutral colour palettes, and elegant furnishing, you’ll find that these venues create a tranquil atmosphere perfect for clear thinking.

    2. Urban Contemporary: If it's modern you want, then check out Copenhagen’s conference venues with an urban contemporary style. These event venues feature sleek and stylish décor that reflects the city’s urban vibe.

    They also come with state-of-the-art technology that’s integrated seamlessly to give you a great conference experience.

    3. Historic Elegance: Discover the city’s timeless charm by choosing a conference room in Copenhagen that features historic elegance. These venues have the power to transport your attendees to an era filled with sophistication thanks to their exquisite architectural details, antique furnishing, and a sense of grandeur.

    4. Green and Sustainable: You can also find conference venues in Copenhagen that are designed with an eco-consciousness. You’ll be amazed at how these event venues follow eco-friendly practices like incorporating recycled materials, energy-efficient lighting, and sustainable décor.

    5. Industrial Chic: Embrace the latest trends by opting for conference rooms that exude an industrial chic style. With its urban sophistication and raw aesthetics, these spaces provide a trendy yet inspiring setting that channels the city’s innovative spirit.

    2) How Much Does a Conference Space in Copenhagen Cost?

    Well, that depends on many factors, including the size of the specific conference venue in Copenhagen, where it is located, the duration of your event and the amenities provided. Here are some price comparisons to help you figure out your budget:

    • Small Conference Rooms: Small conference venues with basic facilities range from approximately DKK 300 to DKK 800 per hour.
    • Medium-Sized Conference Room: A medium-sized conference room is priced anywhere from DKK 500 to DKK 1500 per hour depending on the venue location and services provided.
    • Large Conference Venues: The Price of larger conference venues starts from around DKK 800 to DKK 2500 per hour. These conference rooms for hire in Copenhagen come with advanced technology and premium facilities.

    Additional Costs to Consider:

    • Audio-Visual Equipment Rental: Depending on your requirements, rental prices for audio-visual equipment range from DKK1,00 to DKK 5,000 per day.
    • Catering: When it comes to catering, you can expect to pay DKK 150 to DKK 500 per person, depending on factors like menu selection, catering style, dietary restrictions, service level, and your event’s size.
    • Staff & Services: Keeping in mind the services required, the type of staff you hire, and their level of expertise, you could be paying anywhere from DKK 300 to DKK 1,500 per hour.
    • Marketing and Promotion
    • Transportation and Accommodation
    • Insurance

    3) The Best Areas for Hosting a Conference in Copenhagen

    When it comes to hosting a conference in Copenhagen, several fantastic areas offer excellent event venues and amenities for your event. Here are a few areas that we think are conference-perfect:

    1. Ørestad is a modern and vibrant area located near Copenhagen. Known for its cutting-edge architecture and state-of-the-art conference facilities. This area is home to many great conference venues in Copenhagen, hotels, restaurants, and entertainment options.

    2. City Center (Indre By) is the heart of Copenhagen. It has been a popular choice for conferences due to its central location and easy accessibility. It is also home to numerous hotels, conference centres, and event venue spaces that can accommodate both small and large gatherings.

    3. Frederiksberg is located just west of the city centre. Known as a green and residential area with a tranquil ambience, this neighbourhood offers a selection of conference spaces in Copenhagen surrounded by beautiful gardens and parks.

    4. Vesterbro is Copenhagen’s trendy neighbourhood that has become increasingly popular for conferences. It features a mix of industrial-chic venues, creative spaces, and hip hotels, along with a vibrant nightlife and a wide range of dining options.

    5. Nørrebro is a diverse and lively area that has a strong sense of community. This area offers you a blend of cultural venues, parks, and restaurants that are ideal for hosting a conference with a more relaxed and inclusive vibe.

    P.S. As you’ve noticed, most areas in Copenhagen have their own charm and distinct advantages. Here are some more great neighbourhoods in Copenhagen for corporate events.

    4) The Best Catering for Your Conference Space in Copenhagen

    Copenhagen has a diverse culinary scene with numerous event caterers that can elevate your attendee’s experience at your conference space in Copenhagen.

    While preferences may vary depending on your specific needs and tastes, here are some highly regarded event caterers in Copenhagen known for their quality service and delicious bites:

    1. MAD Cooperativet: They are a famous catering company in Copenhagen that focuses on sustainable and organic cuisine. They create unique menus using only locally sourced ingredients to give your conference attendees a high-quality dining experience.

    2. Kadeau: They are a Michelin-starred restaurant in Copenhagen that offers catering services for all types of events. Their team of professional chefs deliver refined and contemporary Nordic cuisine while highlighting seasonal ingredients and unique flavours.

    3. Meyers Catering: They are yet another well-established catering company in Copenhagen that focuses on creating tailored culinary experiences for your conference attendees. They offer a wide range of menu options including classic Danish cuisine and other international flavours.

    4. Kokken Catering: This catering company is famous for its creative and delicious custom-designed menus. Depending on the type of conference you plan to host, they offer you both buffet-style and plated meals.

    5. Royal Copenhagen Catering: Treat your attendees like royalty by opting for Royal Copenhagen Catering. They come with a royal heritage and provide tasteful and sophisticated catering services.

    • Bonus Reading: Before we move forward, we’d also like to share a few more of our favourite caterers in Copenhagen as options.  Just be sure to convey necessary deets like dietary preferences, your budget, and other specific requirements with the caterers you choose.

    5) Amazing Breakout Ideas for Your Conference Venue in Copenhagen

    Enhance your attendee’s overall experience by implementing some of these fun breakout ideas at your conference space for hire:

    • Nordic Cuisine Workshop: Treat your conference attendees to a hands-on Nordic cuisine workshop, where they can learn to prepare traditional Danish dishes or explore some modern culinary trends under the guidance of skilled chefs.
    • Hygge Lounge Area: How about setting up a warm and inviting hygge-inspired lounge area right in your conference space for hire? You can incorporate comfortable seating, warm lighting, and Danish-style décor to provide a welcoming space for everyone to relax, recharge, and network.
    • Wellness Breaks: Include wellness activities like short yoga or meditation sessions, massage chairs, or even quick fitness classes to help attendees de-stress and re-energise.
    • Team-building activities: Add some fun to your conference breaks by organising some team-building activities that will give your conference attendees a good time.

    P.S. Keep your conference attendees engaged during breaks by including some of these exciting team activities in Copenhagen.

    6) After-Work Ideas for Conferences in Copenhagen

    What happens once the last attendee has departed your conference room for hire in Copenhagen? Well, you could return to your hotel and rest. But where’s the fun in that? We recommend hosting an after-work party to celebrate your conference’s success.

    Here are some after-work ideas that your conference attendees will love:

    • Copenhagen Jazz Clubs: Get your conference attendees all jazzed up by heading to one of the city’s famous jazz clubs to witness some lively performances.
      • Do visit some of these charming bars in Copenhagen that come with a cosy setting and serve delectable cocktails.
    • Canal Tour: Get your conference attendees to go on a relaxing guided canal tour where they can relax and also learn about the city’s history. Trust us when we say that this experience is worth the walk.
    • Visit a Brewery: The city’s craft beer scene is growing. So, how about arranging a visit to one of the local breweries for a tasting session where your attendees not only enjoy sipping on freshly brewed beer but also get to hear all the tales revolving around the Danish beer culture?
    • Copenhagen Harbour Cruise: Take your conference attendees on a relaxing boat cruise along the city’s picturesque harbour. There’s nothing more exciting than watching the cityscape from over the waters while enjoying some fresh air.

    Pro-Tip: On the other hand, if you’re in town for the summer, why not host a fun after-party event at one of these great summer party venues in Copenhagen?

    Wrapping Up

    We've reached the finish line of our guide to host a conference in Copenhagen. Now that you’ve got all the important information you need for your upcoming conference, it’s time to get the planning started. Here's some more great advice on hosting a successful event in Copenhagen.

    A Guide to Hosting a Conference in Copenhagen

    FAQ about Copenhagen Conference Venues

    What is the best time of the year to book a conference space in Copenhagen?

    The best time to book a conference space in Copenhagen depends on your preferences and your conference needs. If you’re someone who likes the outdoors, then spring and summer (from April to August) are perfect as they are accompanied by nice weather.

    If you prefer milder weather and fewer people, consider March, October, or November. These months are nice too. The winter (from December to February) is relatively cheaper, but it's colder. But no matter when you choose to host your conference, be smart and book your venue early.

    Is there support to help achieve sustainability at my conference in Copenhagen?

    In Copenhagen, you get lots of help when it comes to making your conference eco-friendly. You have the option to pick event venues that care about the environment, choose catering options that are good for the Earth, reduce waste, and encourage everyone to be responsible. Copenhagen really cares about being green, so your conference can be too.

    What’s the average cost of hosting a conference in Copenhagen?

    A medium-sized conference in Copenhagen accommodating 100 to 200 people, can have you spending anywhere from DKK 300,000 to DKK 1,000,000 or even more.

    This cost covers things like the location of your event, catering, equipment rentals, advertising, and other stuff you need. Just remember, the actual cost can be different depending on what you want for your conference.

    How can I secure local sponsorship for my conference in Copenhagen?

    We understand that conferences come with expenses, and sponsorship plays a key role in covering those costs. Luckily, we have our local experts to assist you in securing sponsorship for your upcoming conference in Copenhagen.

    What are the popular platforms for conference ticketing in Copenhagen?

    In Copenhagen, most people use Eventbrite for tickets. It helps you make custom tickets and tells people about your event online. Billetto is good too, and it's easy to use. If your event is big, Ticketmaster can help with lots of things. There's also Billetnet, which is for Danish people and helps with tickets for events in Denmark.

    How can my attendees get to my conference venues in Copenhagen?

    Travelling around Copenhagen to get to your conference venue is of no concern. Here are some options for your conference attendees to consider:

    • Public Transportation: The public system in Copenhagen is well-established and effective, offering options that include the S-Train, bus, metro, and train to bring you to your conference space in Copenhagen.
    • Biking: Biking is also a convenient mode of transportation to your conference venue in Copenhagen. The city is famous for its bike-friendly infrastructure, making it easy for anyone to navigate on two wheels. Check out Copenhagen's bike-sharing programs, like Bycyklen (City Bike), which provides easy access to rental bikes at various locations around the city.
    • Taxis/Ride-Sharing: Your attendees can also use taxis or ridesharing services like Uber, Bolt or FREE NOW (formerly mytaxi) to get to your conference venue in Copenhagen.
    What language considerations should I make for my conference in Copenhagen?

    English is widely spoken in Copenhagen, especially in popular tourist areas, hotels, and conference venues. However, having a basic understanding of Danish, the local language, can be incredibly helpful for communicating with the locals and immersing yourself in the vibrant culture of Copenhagen.

    It is also a friendly gesture that can go a long way in connecting with the people you meet during your visit.

    What are some helpful apps to download while in Copenhagen?

    Here are a couple of helpful apps to download while visiting Copenhagen for your conference:

    • Citymapper - a comprehensive transit app offering detailed public transportation information
    • VisitCopenhagen - official travel guide for the city 
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