Book Meeting Rooms in Copenhagen

Book Meeting Rooms in Copenhagen
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Copenhagen

Guide to hosting meeting events in Copenhagen

Hosting a meeting in Copenhagen means enjoying a harmonious blend of professionalism, sustainability, accessibility, inspiring surroundings, and delightful culinary experiences.

Our guide to hosting a meeting in Copenhagen is here to help you explore the different aspects of the planning process. From choosing the best area and meeting room in Copenhagen to finding the perfect caterers and tips on travelling around the city, here’s everything you need to set the stage for a successful and unforgettable event.

And, just in case you need something extra to elevate your meeting, feel free to check in with one of our local experts.

1) What’s the Right Meeting Room in Copenhagen for You?

Meeting rooms in Copenhagen are famous for their modernity, functionality, and versatility, ensuring a perfect setting for business to get done. And when it comes to styles, you’ll be amazed at what the city has to offer. Here are some popular styles for you to consider:

1. Nordic Marvels: Since the city has a reputation for design and aesthetics, you’ll find meeting venues in Copenhagen that reflect a Scandinavian or Nordic design style. These event venues feature minimalistic furnishing, natural materials, and an abundance of natural light, creating the ideal setting for a sit-down meeting.

2. Maritime Wonders: Because Copenhagen is located by the sea, you’ll also find some meeting rooms that are adorned with nautical décor and ocean-inspired colour schemes. These event venues exude a calming vibe that great for hosting meetings.

3. Historical Elegance: If you’re a history buff and would like a meeting venue in Copenhagen that reflects the city’s rich history, then you’ll definitely love these meeting spaces located in some of the city’s historical buildings. They feature period-specific décor, classic artwork, and antique furniture.

4. Artistic Flair: There are also meeting spaces for hire that come with an artistic flair. These event venues are artistically designed to feature contemporary art and vibrant colours that help to stimulate creativity and imagination.

5. Cultural Extravaganza: If you’re looking for a complete cultural immersion, they opt for meeting spaces in Copenhagen that reflect Danish culture and heritage. Featuring traditional Danish elements these meeting spaces are a visual treat as well.

Bonus Reading: Check out these 9 top boardrooms in Copenhagen to begin your search.

2) How Much Does a Meeting Room in Copenhagen Cost?

The cost of renting a meeting space in Copenhagen can fluctuate based on several factors. The location of your specific venue, its size, the duration of your booking, and the amenities provided all play a role when it comes to costings.

Here are some general price ranges to give you an understanding of what to expect:

  • Basic Meeting Rooms: Basic meeting rooms that are located in less central or commercial areas start at around DKK 100 and go up to DKK 300 per hour.
  • Med-Rrange Options: Medium-sized meeting rooms in coworking spaces or business centres can range from DKK 200 to DKK 500 per hour.
  • Premium and Luxury Spaces: When it comes to upscale or luxury meeting spaces with prime locations prices start from DKK 500 per hour and can go higher depending on the venue’s reputation, and services provided. 

Additional Costs to Consider:

  • Catering: If you’re looking for a simple coffee break with light snacks and pastries, you can expect to spend around DKK 50 to DKK 100 per person. But, for a buffet-style lunch or a sit-down lunch, you could be charged anywhere from DKK 150 to DKK 600, depending on the menu’s complexity.
  • Staff & Services: Depending on the services you require and the level of expertise you seek, prices can range from DKK 150 to DKK 800 per hour.
  • Audio-Visual Equipment Rental: Basic audio-visual rental packages cost around DKK 1,00 to DKK 2,00 per day. Whereas, the cost of renting advanced audio-visual equipment can go up to DKK 5,000 per day.
  • Marketing and Promotion
  • Location
  • Season and Demand: During the peak season (summer months) basic meeting rooms can cost around DKK 3,00 to DKK 8,00 per day. But in off-peak season (winter months) the same meeting room can cost between DKK 2,000 to 6,000 per day.

3) The Best Areas for Hosting a Meeting in Copenhagen

Of course, you will find several fantastic areas for hosting meetings in Copenhagen. So, depending on the specifics of your event, take your pick:

1. Frederiksberg is known as an upscale residential area with beautiful parks that offer a relaxed and elegant atmosphere for hosting meetings. It is home to charming venues, including historic mansions and stylish boutique hotels that come with an intimate and sophisticated setting that fosters focus and creativity.

It also has excellent dining options and a tranquil environment for a relaxing after-work event.

2. Christianshavn is an area known for its picturesque canals and historic charm. You will find converted warehouses and cultural venues that provide a blend of industrial character and modern amenities that are perfect for business meetings.

This waterfront area also features iconic landmarks, adding an extra element of interest to your upcoming meeting in Copenhagen.

3. Ørestad is located between the city centre and Copenhagen Airport. It is a modern and dynamic area that has emerged as a hub for business and innovation. It offers state-of-the-art conference facilities and modern meeting spaces.

This area is also known for its sustainability initiatives and contemporary architecture, providing a unique and inspiring backdrop for meetings.

4. Nørrebro is a vibrant and diverse area in Copenhagen, known for its lively and multicultural vibe. So, depending on the nature of your event, it offers unique meeting spaces for hire in Copenhagen.

You can find a variety of alternative and creative event venues that provide a one-of-a-kind backdrop for meetings. Although these spaces are informal, they exhibit sleek interiors that are perfect for hosting meetings.

5. City Center (Indre By) is home to most of the city’s iconic landmarks. You can find one-of-a-kind meeting rooms that exude a prestigious feel. There are also great hotels in this area.  

4) The Best Catering for Your Meeting Space in Copenhagen

There’s a wide range of event catering options for your meeting room for hire in Copenhagen.

Featuring culinary excellence, accommodation of dietary needs, innovative presentations, and sustainable practices, these event caterers can enhance your meeting experience and leave a lasting impression on your attendees. Here are some of our top picks:

1. Meyers Catering: They are a well-known catering company in Copenhagen that offers a range of catering services for corporate events. With a focus on using high-quality, organic ingredients and presenting dishes with an artistic touch, they can create yummy treats for your meeting attendees.

2. AOC Catering: This catering company is an established name in the catering industry. Known for their innovative menus and attention to detail, they specialise in creating wonderful catering experiences while offering you and your meeting attended a diverse range of flavours and culinary concepts that can be tailored to your specific preferences.

3. Madkastellet: This popular catering company is a popular choice for corporate events as well. Combining exquisite cuisines and impeccable service, their experienced team ensures that your meeting in Copenhagen is seamlessly catered to. They offer a wide selection of menus featuring both Danish and international flavours.

4. Kokkens Catering: With a menu option that’s diverse and has the skills to cater to various dietary preferences, this catering company can serve up both traditional and contemporary Danish cuisine.

5. A Hereford Beefstouw Catering: Now, if you’re looking to indulge your meeting attendees with high-quality steaks and Danish cuisine, A Hereford Beefstouw Catering is your best bet. Be it beef or seafood options, they’ve got you covered.

Bonus Reading: You can also go through this collection of our favourite caterers in Copenhagen.

Since you’re in Copenhagen, why not host your attendees and guests to yet another successful get-together at one of these great group dining venues in Copenhagen?

5) After-Work Ideas for Meetings in Copenhagen

Once your meeting comes to a successful close, it is time to celebrate. Since Copenhagen offers a variety of after-work ideas, we’ve narrowed down the best for you to check out:

  • Live Music Night: Get in touch with some of the local music venues and organise a night of live performances by Danish bands or artists. Your meeting attendees are really going to enjoy a night filled with music, dancing, and entertainment.
  • Cooking Classes: Arrange a cooking class at your meeting room for hire in Copenhagen. It is a fun and interactive way for your attendees to bond over food.
  • Cocktail Reception: Who doesn’t love a cocktail? Post your meeting, plan on hosting a cocktail reception at one of the city’s cool bars or rooftop lounges. It’s the perfect way for your attendees to relax and socialise while sipping on signature cocktails.
  • A Boat Cruise: Allow your meeting attendees to explore Copenhagen’s stunning canals and harbours with a boat cruise. You can make it a private tour so that you can serve drinks and snacks.

P.S. You could also treat your meeting attendees to a good time at the best bars in Copenhagen.

6) How to Power Up Your Meeting Breaks in Copenhagen

Remember it’s always good to plan your meeting schedule to allow sufficient break time. By doing so, you can ensure a refreshing and productive experience for everyone involved. So, check out these suggestions to power up your meeting breaks and make them more enjoyable:

  • Explore the City’s Vibrant neighbourhoods: Apart from having great meeting rooms for hire, Copenhagen also has lively neighbourhoods. So, take advantage of your meeting breaks to explore these exciting areas and check out their local shops, or to simply grab a coffee at a cosy café. Thus, providing a refreshing change of scenery.
  • Sample Danish Delicacies: Treat your team and colleagues to some delicious Danish food during your meeting breaks by exploring local bakeries and trying traditional pastries like wienerbrød or Danish smørrebrød (open-faced sandwiches) for a quick and tasty snack. But don’t forget to indulge in a cup of Danish coffee.
  • Cultural Immersion: Use your meeting breaks to visit museums, art galleries, or historical sites near your meeting room for hire in Copenhagen. This will add a touch of inspiration and creativity to your meeting experience.
  • Team-Building Activities: Make the most of your meeting breaks to engage in team-building activities. You can try out some of these exciting team activities in Copenhagen that can create a memorable experience for your team.

Wrapping Up

Now that we’ve reached the end of our guide to hosting a meeting in Copenhagen, we’re delighted to see you host the best meeting ever!

A Guide to Hosting a Meeting in Copenhagen
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FAQ about Copenhagen Meeting Rooms

How can my attendees get to my meeting room in Copenhagen?

Getting to your meeting room in Copenhagen is a breeze, thanks to several convenient transportation options. Copenhagen's excellent public transit system including the S-Trains, buses, metros, and trains, offers reliable routes to any location in the city.

Alternatively, Copenhagen's bike-friendly reputation makes cycling a convenient choice, with bike-sharing programs like Bycyklen providing rental bikes. For those preferring a private mode of transport, taxis and ride-sharing services like Uber, Bolt, or FREE NOW are widely accessible for reaching your Copenhagen conference venue.

What security considerations are there when hosting a meeting in Copenhagen?

When hosting a meeting in Copenhagen, safety is crucial. Make sure to check if the specific event venue has good security, like exits for emergencies. Another aspect to remember is keeping your computer and data safe from online risks.

Learn about the safety rules in the city and what problems to watch out for. Be ready for emergencies and have the phone numbers for local help ready.

What’s the best time to plan a meeting in Copenhagen?

The best time for hosting a meeting in Copenhagen depends on your meeting’s goals and your attendee’s preferences. Spring and early autumn are nice for outdoor meetings, and summers come with lots of daylight.

Also, make sure to consider local business and event calendars, attendee availability, and budget when scheduling your meeting.

Should language be a consideration at my meeting venue in Copenhagen?

Of course, when you choose a meeting venue in Copenhagen, it's important to think about language. Make sure people can understand English if they're from other countries. Or, offer translation help if needed.

You could also use materials and talk in ways that everyone, no matter their language, can understand. Having staff who speak different languages and using technology can also make communication better for everyone.

What are some helpful apps to download while in Copenhagen?

Here’s a list of some helpful apps to download while visiting Copenhagen for your meeting:

  • Citymapper - a comprehensive transit app offering detailed public transportation information
  • VisitCopenhagen - official travel guide for the city
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