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Copenhagen

A Guide to Hosting an Outdoor Event in Copenhagen

Hello, and welcome to our comprehensive guide to hosting an outdoor event in Copenhagen. If you’re in the mood to host a charming garden party or a grand open-air celebration, we've got you covered with tips, insights, and the best outdoor locations in this stunning Danish city.

So, let’s get down to planning without any delay. If you do run into any trouble, don’t hesitate to check in with one of our local experts.

1) The Best Styles of Outdoor Event Spaces in Copenhagen

First things first, let’s help you zero in on an outdoor venue in Copenhagen. The city offers a diverse range of outdoor venue styles that are pretty unique. To save you some time, we’ve handpicked a few styles that are quite popular:

1. Historic Charm: Take your guests on a historic rendezvous at your upcoming outdoor event. Wondering how? Well, that’s simple, the city offers a plethora of outdoor venues that exude a timeless elegance. Be it an enchanting castle garden to regal palace, your guests are going to be steeped in historic sophistication.   

2. Nautical Nod: You could also explore outdoor venues in Copenhagen featuring a nautical vibe. These event venues along the waterfront reflect a coastal charm that celebrates the city’s love for the sea. So, if it’s a fun beachside party or a yacht-inspired gathering you’re planning, get down to one of these outdoor venues.

3. Green Oasis: If you’re a nature lover, you’re going to adore these outdoor spaces in Copenhagen that offer a serene and stylish atmosphere. Imagine enjoying a corporate gala, or a team outing at one of the city’s lush parks or mesmerising botanical garden. These venues have a knack for creating a relaxed vibe.

4. Urban Chic: Give your outdoor event in Copenhagen an urban chic flair by opting to host it at a trendy rooftop space or a chic courtyard. Nestled right in the centre of town, these outdoor spaces offer a contemporary setting.

5. Rustic retreat: Get all your guests to escape the city life with these outdoor venues that are rustic and are great for retreats. Surrounded by the picturesque Danish countryside, these event venues include charming barns and farm spaces that are perfect for a laid-back affair.

Indulge yourself in our entire collection of outdoor venues in Copenhagen and find your dream location.

2) How Much Will an Outdoor Venue in Copenhagen Cost?

The next matter at hand is all about cost factors related to outdoor spaces in Copenhagen. Prices may fluctuate because of aspects like the type of event venue you’ve chosen, its size, location and services provided. Here are some approximate costings for you to consider:

  • Public Parks and Botanical Gardens: When it comes to public parks, they are available for free or have a nominal fee. However, some larger parks with facilities for events might charge around DKK 500 to DKK 1,500 per hour. As for botanical gardens, they range from DKK 1,500 to 4,000 per hour.
  • Beach Venues: On average most beach venues charge DKK 1,000 to DKK 3,000 or more per hour.
  • Historic Sites: historic sites including castles or gardens have higher rental rates. You could end up paying DKK 2,000 to DKK 5,000 per hour.
  • Rooftop Venues: Depending on the location and amenities being provided, rooftop venues in the city start from DKK 2,500 to DKK 6,000 per hour.
  • Waterfront Venues: Waterfront venues come with magnificent views that can captivate your guests. To lock one of these cool outdoor event spaces in Copenhagen you could be paying anywhere from DKK 1,500 to DKK 4,000 per hour

Additional Costs to Consider:

  • Catering: A basic menu with beverages, finger foods, and sandwiches costs around DKK 150 to DKK 300 per person. But if you’re looking for something fancy, like having a menu that includes appetizers, main courses, and desserts, you could be paying around DKK 300 to DKK 600 per person.
  • Permits and Licensing: A multiple-event permit can range from DKK 1,000 to DKK 5,000, depending on the size and complexity of your outdoor event. Obtaining an alcohol license can cost several thousand DKK, whereas a food service license can range from a few hundred DKK to over DKK 1,000.
  • Weather Contingency: Renting tents and canopies, or heating and cooling equipment as your weather contingency plan is always a good idea. You can expect to spend around DKK 200 to DKK 1,000 or more per day.
  • Transportation and Logistics: Now, that entirely depends upon the size of your event.
  • Decor and Setup: The cost for décor and setup at your outdoor event space in Copenhagen starts at DKK 1,000 per day for basic décor and can go all the way up to 20,000 per day for premium décor.
  • Event Planning Services: A comprehensive event planning service that covers everything from helping you conceptualise your dream event to executing it seamlessly can cost between DKK 10,000 to DKK 30,000. You could also opt for a partial event planning service and pay for only the services you require.
  • Entertainment and Activities: While organising your outdoor event in Copenhagen, it's important to factor in entertainment expenses, such as live music or other enjoyable activities, when creating your budget.
  • Insurance: Some outdoor event spaces in Copenhagen may require event liability insurance to safeguard against potential accidents or damages. These costs vary depending on the level of coverage needed.

3) The Best Areas for Hosting an Outdoor Event in Copenhagen

You can find many great areas in Copenhagen to host your upcoming outdoor event. These areas stand out in their own distinctive way and offer unique outdoor spaces for hire that are simply breathtaking.

Take a peek at some popular areas for hosting outdoor events in Copenhagen:

  • Amager Strandpark is a stunning beachfront area on Amager Island. Hosting your outdoor event here allows your guests to celebrate amidst the beautiful views of the sea and the city skyline.
  • Islands Brygge is a trendy area located along the waterfront. The big walkways and parks by the water are great for outdoor sports events, markets, and concerts.
  • Nyhavn being the harbour area, you’ll find a lively ambience thanks to its colourful buildings. It’s the perfect area for hosting intimate gatherings, boat parties, and alfresco dining.
  • Frederiksberg is a fantastic area for hosting an outdoor event in Copenhagen. Thanks to its beautiful gardens and green outdoor spaces for hire you get a stunning backdrop for an outdoor event.

Check out our guide to great areas in Copenhagen for corporate events for more options.

4) The Best Catering for Your Outdoor Location in Copenhagen

It's now time for our favourite part, and that catering for your amazing outdoor event in Copenhagen. Now, you can find an abundance of event caterers in the city to cater for your outdoor event, but we’ve got you a selection of the superstars of the catering industry. Check them out:

1. Meyer’s Madhus: is run by the famous chef Claus Meyers. This catering company offer you a delightful range of culinary options ranging from casual delights and going all the way up to gourmet cuisine.

2. Birks Køkken: If you’re all about sustainability, then Birks Køkken is an event caterer you should consider. Led by the well-known Danish chef Trine Hahnemann, this catering company focuses especially on Nordic cuisine and sustainability.

3. Mikkeller Catering: Create a chill vibe with Mikkeller Catering, who offer amazing craft beer and delicious food pairings for your outdoor event. Your guests are in for a sensational experience.

4. Blaaberg Catering: For those international flavours, try Blaaberg Catering. They can serve up a variety of flavours and styles that are perfect to offer at your outdoor location in Copenhagen.

PS: You can learn more about our favourite caterers in Copenhagen right here. 

5) What Weather to Expect for Your Outdoor Events in Copenhagen

You’ll find that Copenhagen’s weather can vary significantly throughout the year.  So, depending on the kind of outdoor event you’re planning, you can choose a suitable season. It is a good idea to have contingency plans set at your outdoor space for hire in case of unexpected weather conditions.

Here are a few pointers on what to expect in terms of weather:

  • Spring (March to May): Springtime in Copenhagen can be unpredictable. You can experience a bit of chill in March, with daytime temperatures around 5-10°C (41-50°F). But, as you move into May, temperatures gradually rise to around 15-20°C (59-68°F). Also, be prepared for those occasional rain showers in spring. 
  • Summer (June to August): Hosting outdoor events during the summer is the best.  Copenhagen experiences pleasant weather during this time. Temperatures range from 20-25°C (68-77°F) during the day in June and are around 22-27°C (72-81°F) in July and August. The possibility of rainfall is relatively low as well.
  • Autumn (September to November): In September autumn arrives with mild and pleasant weather. But, as you move into October and November, temperatures drop, and you could experience frequent rains. 
  • Winter (December to February): Copenhagen winters are cold. In the daytime temperatures can range from 0-5°C (32-41°F). And, on rare occasions, you can get to witness snowfall. So, if you’re planning your outdoor event in winter, ensure that your outdoor venue for hire in Copenhagen has the necessary heating equipment and shelter. 

6) Top vendors for Your Outdoor Space in Copenhagen

Most outdoor venues for hire in Copenhagen have their own vendors to help you execute a successful outdoor event. But we’ve also got you a few vendor options if you prefer getting your own personal team of vendors.

1. Eventrent: They offer all types of event equipment you could possibly need. Be it audio-visual equipment, or lighting solutions, you can rent them from Eventrent.

2. Dansk Festudlejning: They are a well-known event rental company that offers all your event needs including tables, chairs, tents, and a whole lot more.

3. Event Folk: This event design and production company specialises in crafting visually stunning event experiences. So, having them around covers aspects like decor, lighting, and other design services.

4. Cimemate: Capture those great moments at your outdoor event space in Copenhagen with this renowned videography and photography team. They specialise in narrating your event’s journey through stunning photos and cinematic videos.

5. Security Group Denmark: They offer professional security solutions for outdoor events including crowd control, security personnel, and risk assessment.

Wrapping Up

We’ve reached the end of our guide to hosting an outdoor event in Copenhagen. So, get your planning started and host the next best outdoor event the city has ever seen.

Since you’ll be staying in the city, check out these cool boutique hotels in Copenhagen. And, if you’re looking to explore the city’s food scene with your guests and colleagues, do try one of these group dining venues in Copenhagen.

A Guide to Hosting an Outdoor Event in Copenhagen
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FAQ about Copenhagen Outdoor Venues

What are some unique entertainment ideas I can bring to my outdoor event space in Copenhagen?

By adding unique entertainment elements to your outdoor event, you can enhance your guest’s overall experience. Here are some entertainment ideas to consider:

  • Live Jazz or Folk Bands: Bring the city’s vibrant music scene to your outdoor space in Copenhagen by hiring a local jazz or folk band to perform. It will be a fun affair with a cultural touch.
  • Themed Photo Booths: By installing themed photo booths with props around your outdoor venue, your guests can have fun taking memorable pictures.
  • Silent Disco: You can also host a silent disco where your guests get to wear wireless headphones and dance along to their favourite tunes without disturbing anyone.
  • Live Art Installations: Invite local artists to come to your outdoor space for hire and showcase live art installations to provide an interactive and visual experience for your guests.

Check out these exciting team activities in Copenhagen to try out with your guests.

Is it safe to host outdoor events in Copenhagen?

Copenhagen boasts a reputation for safety, characterised by low crime rates and effective public area surveillance. However, it remains advisable to employ standard security precautions for your outdoor event, ensure sufficient lighting, and have contingency plans in place for potential weather-related challenges.

Do I need to incorporate Dutch or French into my outdoor space in Copenhagen?

While it’s not really required for you to incorporate Danish into your outdoor event space, there’s no harm in doing so. By considering the local language and culture, you’ll be creating a welcoming environment for your guests. Here are some things to keep in mind:

  • Hospitality: Embrace Danish hospitality customs and manners and use common phrases like “Tak” (thank you). This shows your respect for local customs.
  • Local Partners: By collaborating with local vendors and partners, you’ll have an advantage because they understand the Copenhagen culture and can assist with aspects related to language and culture.
  • Bilingual Signage and Material: It’s always good to provide event signage like directional signs and informational boards in both Danish and English.
  • Cultural Elements: Include Danish cultural elements like traditional Danish cuisine, or local music to give your outdoor event a sense of authenticity.

What transport options are there for my attendee to get to my outdoor event in Copenhagen?

When it comes to transport options to get to your outdoor event in Copenhagen, you can relax. Your attendees and guests can navigate their way to your outdoor venue effortlessly, thanks to a plethora of convenient transportation choices.

The city's well-regarded public transport system, including the S-Trains, buses, metros, and trains, ensures dependable connectivity to all corners of the city.

Alternatively, Copenhagen's bicycle-friendly status makes cycling a practical option, with bike-sharing initiatives like Bycyklen offering rental bikes. For those favouring private transportation, taxis and popular ride-sharing services like Uber, Bolt, or FREE NOW are readily available for reaching your outdoor location in Copenhagen.

Do I need to account for seasonality when it comes to outdoor locations in Copenhagen?

When planning for your outdoor event, think about the time of year and how it might affect things like the weather, how much it might rain, and how long there will be daylight. Make sure you have backup plans in case the weather isn't great, and make sure your event area is ready for that time of year.

How much should I budget for hosting an outdoor event in Copenhagen?

There's a package to suit every budget. You can choose a more cost-effective option or go all-in. For a general idea, here are estimated expenses to consider when hosting an outdoor event in Copenhagen:

  • Venue Rental: DKK 500 to DKK 6,000 per hour
  • Catering: DKK 150 to DKK 300 per person
  • Event Services: DKK10,000 to DKK 30,000
  • Permits and Licensing: DKK 1,000 to DKK 5,000
  • Decor and Setup: starts at DKK 1,000 and can go up to DKK 20,000 depending on what you want.
  • Weather Contingency: DKK 200 to DKK 10,000
  • Entertainment and Activities: Varies
  • Transportation and Logistics: Varies
  • Insurance: Varies
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