Book Conference Venues in Dubai

Book Conference Venues in Dubai
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    Guide to hosting conference events in Dubai

    Why choose ordinary when Dubai beckons? Renowned for its unparalleled amenities and legendary hospitality, Dubai stands as the crowning jewel of the Middle East's business realm.

    Our guide to hosting a conference in Dubai delves deep, ensuring you craft a conference experience like no other. Whether you are seeking the perfect conference venue or looking around for nuanced insights, our local experts are ready to guide you every step of the way.

    1) Choosing the Right Conference Room for You in Dubai

    Dubai isn’t just about luxurious shopping and shimmering skyscrapers; it's an emblem of opulence, and its conference rooms are no exception where conference rooms merge aesthetics with functionality to encapsulate your conference’s essence perfectly.

    Dive into some of the city's most sought-after conference room styles:

    • Desert Oasis: Journey into these conference rooms that transport you to the heart of the desert. Adorned with earthy tones, enchanting Arabian décor, and sand dune-inspired furnishings, these spaces offer a mystic environment that will cast a spell on your conference attendees.
    • Modern Luxury: Stepping into Dubai’s modern conference rooms is like stepping into a realm of luxury. Styled with sleek designs, high-end furnishing, and state-of-the-art technology, these conference rooms promise a luxurious feel that will make your attendees feel valued.
    • Historical Heritage: Channel Dubai's storied past with conference spaces steeped in Emirati tradition and design. Choose these venues to add a touch of authenticity to your event.
    • Sustainable Green: Align with Dubai's green ethos at conference venues that boast eco-decor, daylight-filled rooms, and thoughtful, sustainable design. Make a statement about your commitment to the environment.
    • Tech Innovation: For tech-themed events, Dubai's ultra-modern venues have state-of-the-art tech, interactive features, and innovative designs that promise to impress.

    PS: Check out our selection of conference venues in Dubai; you’re bound to find more than one event venue that catches your eye.

    2) How Much Does a Conference Space in Dubai Cost?

    The cost of conference venues in Dubai shifts like dunes in the wind, varying with location, size, and the amenities on offer. Below is a snapshot of what you might expect to pay for different types of conference spaces in Dubai:

    • Small Conference Rooms: The cost of small conference venues in Dubai with basic facilities ranges between AED 100 to AED 500 per hour.
    • Medium-Sized Conference Room: Medium-sized conference rooms can start at AED 300 and go up to AED 1,200 or more per hour.
    • Large Conference Venues: Larger conference venues in Dubai featuring opulent amenities like advanced AV technology, spacious seating, and catering services cost between AED 500 to AED 2,500 per hour. 

    Additional Costs to Consider:

    • Audio-Visual Equipment Rental: For a basic AV package, you could be spending between AED 500 to AED 1,000 per day. Advanced AV packages that include high-definition projectors, advanced sound systems, and multiple microphones cost anywhere from AED 1,000, to AED 3,000 or more per day.
    • Catering: a basic buffer-style catering option starts at around AED 50 to AED 100 per person. As for a standard conference catering package with more varieties of dishes and beverages, you can expect to spend around AED 100 to AED 200 per person.
    • Staff & Services: Prices vary depending on the services and staff number you require for your conference. Prices range from AED 50 to AED 500 per hour.
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    3) The Best Areas for Hosting a Conference in Dubai

    Dubai offers a diverse selection of prime spots for conferences, each with distinct benefits tailored to your event's scale, budget, and theme. Whether you're convening a small symposium or a grand industry gathering, there's a perfect location for you. Discover the top picks for conference venues in Dubai:

    • The Palm epitomises luxury, boasting opulent hotels and resorts with state-of-the-art conference amenities against a backdrop of the city and the Arabian Gulf.
    • Jumeirah, a magnet for tourists, is dotted with establishments providing conference facilities amidst scenic views, ideal for merging business agendas with seaside relaxation.
    • Downtown Dubai, the city's glittering heart, is an emblem of luxury and connectivity, offering a plethora of event spaces and hotels equipped for conferences amidst its iconic skyline.
    • Dubai Marina presents a fusion of modernity and leisure, with contemporary hotels and conference venues overlooking the bustling waterfront, perfect for enriching networking events.
    • Deira, steeped in history, caters to various budgets with its array of hotels offering conference facilities complemented by cultural sites and excellent connectivity.

    Discover our complete guide on the best areas in Dubai for hosting events.

    4) The Best Catering for Your Conference Space in Dubai

    Elevate your conference experience by inviting one of the city’s top event caterers to serve delectable treats at your conference space in Dubai. Most caterers come equipped to deliver a gastronomic journey that will complement your conference.

    Here’s a list of some well-known event caterers for you to consider:

    • Bateel Catering: Renowned for exquisite Mediterranean and Middle Eastern dishes, Bateel brings a wealth of expertise to corporate event catering, perfect for any conference.
    • Zuma: For a taste of Asia, Zuma offers upscale catering with a modern Japanese twist, ideal for those seeking sophistication in their cuisine.
    • Catering by Hyatt: Part of the prestigious Hyatt portfolio, this company provides top-notch, versatile catering services, with custom menus to suit all tastes and dietary needs.
    • The Lime Tree Café & Kitchen: A go-to for diverse culinary needs at corporate events, they offer an array of cuisines, including wholesome, healthy options for the health-conscious.
    • Gourmet Catering Dubai: Specialists in tailored menus, they pride themselves on premium ingredients, ready to accommodate any conference size with style and quality.

    Pro-Tip: Learn all about the Dubai food scene with our ultimate Dubai food guide. And, just in case you’re looking to add an element of fun to your conference space in Dubai, do check out our list of the coolest food trucks in Dubai for your event.

    5) Amazing Breakout Ideas for Your Conference Venue in Dubai

    Planning dynamic breakout sessions is key to a standout conference. They offer an interactive edge that can make your event unforgettable. Consider these innovative breakout session ideas:

    • Cultural Workshops: Engage attendees with immersive Emirati culture workshops. Picture sessions on brewing traditional Arabic coffee, henna design, or Arabic calligraphy—a guaranteed hit for an interactive cultural dive.
    • Food and Beverage Tasting: Offer a gourmet journey through Dubai's cuisine with a tasting session at your venue. It's a delicious way to introduce attendees to the region's culinary delights.
    • Tech Innovation Showcase: Leverage Dubai's tech-forward reputation by hosting a breakout session showcasing the latest innovations, complete with interactive displays and demos.
    • Historical Tours: Arrange guided tours to Dubai’s historical landmarks. It’s an educational exploration that can add depth to the conference experience.
    • Art and Creativity Stations: Set up art and creativity stations for relaxation and a chance for attendees to express themselves artistically while networking.

    PS: You can also consider trying out some fun team-building activities in Dubai with your attendees during your conference breaks.

    6) After-Work Ideas for Conferences in Dubai

    Once your conference in Dubai has ended, it's time to take your attendees by surprise by hosting an after-work event for everyone to socialise and network. Dubai has a range of cool after-work activities to unwind and explore the city. And, we’ve handpicked our favourites for you to consider:

    • Dhow Dinner Cruise: Take your conference attendees on a traditional dhow cruise along Dubai Creek or the Marina. That way they can savour a delicious dinner buffet and enjoy gliding past the city’s iconic landmarks.
    • Late-Night Desert Safari: Another fun activity is organising a late-night desert safari. Your conference attendees can experience the desert under the moonlight and enjoy stargazing, bonfires, and traditional entertainment.
    • Barbecue Beach Party: Who doesn’t love a BBQ? You can always throw a barbecue beach party at one of Dubai’s beautiful beaches, where your attendees can relax and enjoy the sea breeze while indulging in delicious grilled food.
    • Dubai Aquarium & Underwater Zoo: You could also plan an exciting visit to the Dubai Aquarium & Underwater Zoo. This could be a fun experience, especially for all those animal lovers.
    • Nightclub or Lounge Experience: The city has a fantastic nightlife scene. It is vibrant, and it's something everyone who visits Dubai must try. So, how about organising a night out at a trendy club or a lounge for your conference attendees? It’s a fun way to socialise while grooving to some amazing beats.

    Bonus Reading: Get all the details about moving around the city through our ultimate guide to getting around Dubai.

    Wrapping Up

    With this, we conclude our detailed guide to organising a conference in Dubai. We've imparted the crucial insights needed to ensure a triumphant event. The stage is now set for you to make your mark.

    Check out these top tips for hosting a successful event in Dubai for some more expert advice. Also, do go through our guide to event branding in Dubai. It’s got everything you need to get news about your upcoming conference out there.

    A Guide to Hosting a Conference in Dubai
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