Book Meeting Rooms in Dubai

Book Meeting Rooms in Dubai
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    Dubai

    Guide to hosting meeting events in Dubai

    Setting your sights on Dubai for your next meeting? Brilliant choice! Renowned as a bustling business epicentre, Dubai offers everything you need for a successful meeting.

    Dive into our guide where we outline everything, from selecting the perfect venue and catering options to understanding the city’s cultural etiquette. And if you need more insights, our local experts are always ready to assist.

    Ready to make an impression?

    1) What’s the Right Meeting Room in Dubai for You?

    Meeting rooms in Dubai set the gold standard. They come in different styles, each offering flexible layouts to tailor your meeting’s needs. Equipped with state-of-the-art technology, top-tier equipment, and plush furnishing, these meeting rooms are meticulously crafted to bolster productivity.

    Delve into some of the sought-after meeting room styles in Dubai::

    • Modern and Minimalist: Echoing Dubai’s contemporary ethos, these meeting rooms feature sleek, modern designs. Expect crisp lines, minimalistic décor, and a sophisticated environment that radiates professionalism.
    • Cultural Fusion: Some meeting venues in Dubai beautifully encapsulate the city’s multicultural essence. These meeting venues artfully meld traditional motifs with modern design,  offering a symphony of cultural nuances.
    • Maritime Flair: Step out of the box and check out meeting venues in Dubai with a focus on the city’s coastline. They come adorned with nautical décor and sea views, creating a soothing environment for your attendees.
    • Desert Oasis: Embrace the desert vibe by going for meeting spaces in Dubai that feature warm colours, desert-themed art, and dune motifs. These meeting spaces come with a tranquil setting that gives out a contemplative feel.
    • Historic Elegance: You could also check out meeting spaces in Dubai that reflect the city’s rich history. These spaces showcase traditional Emirati design elements that create a cultural vibe.

    2) How much does a meeting room in Dubai cost?

    The cost of a meeting room for hire in Dubai varies based on several factors, including its location, size, and amenities provided. To give you a picture of what you could be spending, check out these quotes:

    • Basic Meeting Rooms: These meeting venues come with basic furnishing and amenities and they cost around 100 AED to 500 AED per hour.
    • Mid-Range Options: Offering more amenities and a higher level of comfort and convenience these spaces are from 200 AED to 800 AED per hour.
    • Premium and Luxury Spaces: Premium meeting spaces offer exceptional services, the latest technology, stunning views, and exquisite furnishing come at a higher cost Prices start from 500 AED and can go up to several thousand AED per hour. 
    • Specialised Spaces: When it comes to specialised meeting rooms in Dubai, the cost depends on the type of specialisation and the facilities and equipment provided. These spaces can cost anywhere from 300 AED to 1,500 AED per hour.

    Additional costs to consider:

    • Catering: Let’s just say that the cost of catering for your meeting in Dubai it all boils down to your choices. Depending on the menu you choose, the number of attendees, and the level of service you require, you could be spending an average of 80 AED to 200 AED per person.
    • Staff & Services: On average the cost for staff and service for your Dubai meeting can be around 50 AED to 200 AED per hour, depending on the level of service, and the number of staff you require.
    • Audio-Visual Equipment Rental: Keep aside an average of 500 AED to 1,500 AED per day for renting basic audio-visual equipment.
    • Location: Meeting rooms located in the heart of the city, which I also known as Dubai’s business district can cost around 1,000 AED to 5,000 AED or more per day. Whereas, meeting rooms in the suburban area can cost approximately 500 AED to 2,000 AED per day.
    • Season and Demand: During the peak season (November to March) when the weather is cooler, prices for meeting spaces in Dubai can be 10% to 30% higher than off-peak season.

    P.S. Check out these top tips for hosting a successful event in Dubai.

    3) The Best Areas for Hosting a Meeting in Dubai

    Dubai boasts an array of diverse locales ideal for hosting meetings. Tailor your choice to fit your exact needs from the multitude of vibrant areas and sophisticated venues on offer. Explore our handpicked selection of Dubai's finest meeting hotspots:

    • Jumeirah, Dubai's crown jewel of neighbourhoods, offers meeting rooms against the breathtaking backdrop of sandy beaches and the Persian Gulf. In this enclave of opulence, luxury hotels and resorts provide premier meeting spaces. Post-meeting, unwind in chic villas, explore high-end boutiques, or dine in sumptuous restaurants. For a dash of excitement, the iconic waterparks await.
    • Dubai Marina stands as a beacon of luxury and excitement, akin to a city within a city. Nestled by the water, it parades a plethora of plush hotels framing the city skyline. Known for its vibrant event scene, the Marina presents a selection of venues from rooftop to beachfront, perfect for any gathering.
    • Downtown Dubai gleams with contemporary charm, boasting sleek architecture and a central location. Its array of hotels offers versatile meeting spaces, from intimate conference rooms to grand event halls. As the heart of Dubai's dazzle, it's the pinnacle of modernity and sophistication.
    • Dubai International Financial Centre (DIFC) is the go-to district for professionals, featuring upscale venues and hotels designed for business meetings and corporate events. Renowned for its polished atmosphere, DIFC stands as a premier choice for meeting hosts.
    • Business Bay is a district located close to Downtown Dubai. This growing district has many hotels and event venues that can cater to both large and small meetings. Being close to the city center is also another added bonus.

    P.S. Get to know more about these places by checking out our guide on the best areas in Dubai for hosting events.

    4) The Best Catering for Your Meeting Space in Dubai

    Catering is just as essential as spaces. Here are the city’s finest caterers:

    • The Emirates Catering Company: This catering company has the capability to cater to a range of corporate events, including meetings and conferences. They are well-known for their diverse menu options and professionalism when it comes to catering services.
    • Lavender Catering: They too provide catering services for corporate meetings. Be it breakfast, coffee breaks, lunch, or dinner, they can skilfully curate a tailor-made menu to suit your preferences and dietary restrictions.  
    • Gazebo Catering: This catering company specialises in Indian and Mughlai cuisine. So, if you’re looking to serve your meeting attendees something flavourful at your meeting space for hire, contact Gazebo Catering
    • The Lime Tree Cafe & Kitchen: They are a popular name when it comes to catering in Dubai. They offer a wide variety of menu options for meetings, including breakfast, lunch, and snacks.
    • Nofa Catering: If you’re looking to serve your meeting attendees authentic Middle Eastern, then Nofa Catering is the way to go. They also excel in serving delicious other international cuisines to give you an authentic culinary experience at your meeting space for hire.

    Pro-Tip: Learn more about catering for your meeting in Dubai from our ultimate Dubai food guide. Or, if you’re looking for an alternate catering experience try any one of these cool food trucks in Dubai.

    5) After-Work Ideas for Meetings in Dubai

    Post-meeting, dive into relaxation with a tour of Dubai's landmarks, a spree in its grand malls and souks, or a day at its sun-kissed beaches. Whatever you choose, expect an upgrade to opulence—Dubai style. Here are some top picks for your downtime:

    • Dinner at a Rooftop Restaurant: Stunning skylines are Dubai’s winning card. Consider taking your meeting attendees for dinner at one of its stunning rooftop dining event venues. That way your attendees can enjoy both delicious meals and panoramic views of the city’s skyline.
    • Explore Dubai’s Nightlife: Dubai’s vibrant nightlife is outstanding. With numerous bars, clubs, and lounges, treat your meeting attendees to a night filled with amazing music, yummy cocktails, and great conversations.
    • Attend a Cultural Event: The city keeps hosting cultural events, art exhibitions, and performances. All you have to do is check out the local listings find something that matches your meeting attendees’ vibes, and watch them enjoy every bit of it.
    • Take a Dhow Cruise: Enjoy the serene waters of the Dubai Creek or marina by organising a dhow cruise. You can even book a dinner cruise that comes with a combination of dining, entertainment, and sightseeing.
    • Visit a Desert Safari Camp: Organise a desert safari for your meeting attendees and give them a chance to experience the desert in its glory. There’s dune bashing, camel riding, and a traditional Arabian dinner at the start, amongst other activities.

    6) How to Power Up Your Meeting Breaks in Dubai

    Being fast-paced and high on productivity, Dubai has got everybody going. But, at the same time, it offers really cool ways to power up your meeting breaks in Dubai. Here are some great ideas that will make your meeting breaks worthwhile:

    • Enjoy Arabic Coffee and Dates: Give your meeting attendees a taste of the local culture by serving them with Arabic coffee (gahwa) and dates during your break at your meeting room for hire in Dubai.
    • Explore a Souk: Take advantage of your break time to let your attendees explore one of the nearby Souks. Walking down these bustling markets creates quite the excitement.
    • Relax by the Beach: Everyone loves the beach. So, organise a short trip to the beach to enjoy the warm sun, take in the sea breeze, and even try out some water sports.
    • Attend a Cultural Workshop: Arrange for a cultural workshop at your meeting room for hire in Dubai. Your attendees can learn all about the local traditions like henna art, and calligraphy, or even learn some Arabic.
    • Team-Building Activities: Nurture team spirit by organising team-building activities during your meeting breaks. These games are sure to foster collaboration and build friendships that will last a lifetime. Check out these fun team-building activities in Dubai.

    Bonus Reading: To make sure your meeting attendees feel included and welcome, check out our guide to event translation services in Dubai.

    Wrapping Up

    It's time to go as our guide to hosting a meeting in Dubai has come to an end. Now that you’ve got all the info you need, it's time to get cracking. But before we say goodbye, we’d also like to share our ultimate guide to getting around Dubai for smooth travelling.

    Also, here’s our entire collection of meeting rooms in Dubai for you to go through.

    A Guide to Hosting a Meeting in Dubai
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    FAQ about Dubai Meeting Rooms

    How can my attendees get to my meeting room in Dubai?

    There are several convenient transport options for your attendees to reach your Dubai meeting venue. Taxis are readily available, the efficient metro system offers a swift journey, and ride-sharing apps like Uber and Careem provide on-demand service. With Dubai's well-maintained infrastructure, navigating to your event is effortless.

    What security considerations are there when hosting a meeting in Dubai?

    Hosting a meeting in Dubai calls for adherence to the city's stringent laws and customs. Ensure your chosen venue is equipped with robust security and surveillance systems. Vigilance with digital correspondence and data is also crucial. For optimal safety, consider consulting local security specialists or engaging with Dubai authorities.

    What’s the best time to plan a meeting in Dubai?

    The ideal months for a meeting in Dubai are November to March, offering pleasant weather for both indoor and outdoor events. Avoid scheduling during major holidays or Ramadan, when attendance may be lower and services limited. Consult local calendars and weather reports to select the best date for your meeting.

    Should language be a consideration in Dubai?

    Yes, consider language needs at your Dubai meeting venue. English is commonly used, but Arabic is the official language. Ensure the venue offers translation services or other accommodations to bridge any language gaps among attendees.

    What apps are useful to download while in Dubai?

    Here’s a list of some helpful apps to download while visiting Dubai for your meeting:

    • RTA Dubai: The Road and Transport Authority’s official app provides information on public transportation, including metro timings and bus schedules.
    • Uber or Careem: It's always good to download ride-sharing apps like Uber and Careem. They are an alternative to the city’s public transportation.
    • iDubai: This app offers information on different services and facilities like hospitals, schools, and government services.
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