Event production, subscribed.

Event planning for global teams, one partner in every city

Run events in any city without hiring a new agency each time. One dedicated lead, local teams in 34+ countries, and consolidated admin across your whole roadmap.

Get your roadmap review See packages

Eventflare is event production, subscribed

1,500+Events delivered
50+Cities
34+Countries
€30M+Event spend managed

Trusted by global teams

The problem

When events run you, results suffer

01
Rebuilding the wheel every time
Every city means starting from scratch: finding local agencies, vetting unknown vendors, dealing with local regulations and permitting. Without local operational expertise, you're guessing, not planning.
02
Hidden fees that erode your budget
Standard agencies charge ~25% on your event spend, plus coordination fees, supplier markups and last-minute extras layered on top. The final invoice rarely matches the quote.
03
Administrative chaos across every city
Different venues, different terms, different currencies, different follow-up times. Each event creates a new stack of contracts and email threads. You're managing administration instead of driving results.
04
No portfolio view of what your events cost and deliver
No consolidated event data means no clear view of what events cost and deliver, no visibility on attendance trends, no show rate and no attribution. The results might be there, but there's no consistent way to prove it.

Built city by city

01 — Origin

Built city by city, towards your roadmap

01 — Brussels
A venue marketplace
Eventflare began as an online venue marketplace in Brussels.
02 — A new model
Remote and international
When COVID disrupted the industry, we committed to a fully remote, international model.
03 — City by city
Clients took us further
As global events returned, clients began bringing us into side events around major conferences, first in one city, then another. With every event, we built deep operational local knowledge, stronger supplier relationships and a repeatable way of delivering across markets. We also realised that access to venues was only one part of the challenge. Clients wanted a partner who could carry their strategy and standards across cities, without starting again with a new local agency each time.
04 — Today
One global event partner
So Eventflare evolved from a marketplace into a global event partner. Today, one team owns the brief, budget, venues, suppliers and delivery across your entire event roadmap.

Global coverage

Local event planning in 34+ countries

On-the-ground teams and vetted local partners across 50+ cities and beyond. Live in a new city in days, not months.

Amsterdam
Barcelona
Brussels
Cannes
Lisbon
London
Madrid
Milan
Monaco
Paris
Rome
Bangkok
Hong Kong
Kuala Lumpur
Seoul
Singapore
Tokyo
Dubai
Istanbul
Bogotá
Buenos Aires
Mexico City
São Paulo
+ 28 more

An accountable partner

02 — Today

One partner that takes ownership of every event

We own the brief, budget, venues, suppliers and delivery across your entire event roadmap.

Build your roadmap

01
Contracts in our name
Eventflare is the preferred event production partner for global corporations that want to deliver international events to global standards, without the cross-border headaches. We act as principal on every supplier contract and provide full transparency.
02
Transparent supplier costs
We work on a volume-negotiated production fee and support our clients across 50+ cities worldwide.
03
One consolidated invoice
One relationship. A consolidated invoice with a clear, itemised breakdown of supplier costs, our production fee and your subscription, no hidden markups.

How it works

From roadmap to done, on repeat

It starts with data. We turn operational insight from 1,500+ events across 50+ cities, with AI-assisted analysis, into your event strategy, budget and roadmap.

Get your roadmap review

01
Plan from data
Your dedicated lead maps the roadmap: which cities, formats and budgets, backed by real numbers from past events and AI-assisted analysis, not guesswork.
02
We contract locally
We brief, negotiate and sign vendors in each city under our own name. Often live in a new city in days, not months, so you never chase a quote or a contract.
03
You run the event
On-the-ground teams and vetted local partners handle delivery in each city. Your job is to show up.
04
One consolidated invoice
Every event closes with a consolidated invoice that itemises supplier costs, our production fee and your subscription, and portfolio performance reporting across your roadmap.

Event production packages

Event planning packages

Event production, subscribed. Pick the level that fits your roadmap.

Teams moving from a standard agency or internal hiring to Eventflare see up to 37% savings, through volume-negotiated rates, a consolidated invoice and a dedicated lead. Your exact number depends on your spend, event count and roadmap.

No commitment

Pay per event, no commitment

One-time

25%

Production fee per event

Available event manager
One contracting partner
Vendor coordination
Venue scouting
Consolidated invoice
Volume-negotiated rates
On-site management

Try a single event

Event Production Packages*

€50k–80k event budget

Foundation

€400/mo

Production fee reduced to 20%

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (48hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 20% off

€80k–200k event budget

Managed

Most popular

€950/mo

Production fee reduced to 15%

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (24hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 30% off
Portfolio performance reporting

€200k+ event budget

Enterprise

Custom

Lowest production fee

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (24hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 40% off
Portfolio performance reporting

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No commitment

Pay per event, no commitment

One-time

25%

Production fee per event

Available event manager
One contracting partner
Vendor coordination
Venue scouting
Consolidated invoice
Volume-negotiated rates
On-site management

Try a single event

Event Production Packages*

€50k–80k event budget

Foundation

€400/mo

Production fee reduced to 20%

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (48hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 20% off

Event Production Packages*

€80k–200k event budget

Managed

Most popular

€950/mo

Production fee reduced to 15%

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (24hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 30% off
Portfolio performance reporting

Event Production Packages*

€200k+ event budget

Enterprise

Custom

Lowest production fee

Dedicated lead
One contracting partner
Vendor coordination
Venue shortlist (24hr)
Consolidated invoice
Volume-negotiated rates
On-site management, 40% off
Portfolio performance reporting

Only looking for a venue? Browse Eventflare's venue marketplace.

*Packages run on a 6-month minimum. The One-Time package has no commitment.

Who this is for

Is Eventflare the right fit for your team?

Our production packages are built for teams running international event roadmaps.

international event roadmaps

event roadmap budget

€50k or more

You're a great fit if…

You're a senior marketing or event manager with an event roadmap budget of €50k or more.
You run events across multiple cities or countries: roadshows, networking cocktails, launches, conferences, side-events.
Your finance or procurement team wants a clean audit trail and a consolidated invoice.
You have no time to manage multiple vendor contracts and follow-ups for every event detail.
You need predictable, budgetable event costs with no surprise invoices at the end.

Planning a one-off event?

Select your city and ask one of our venue experts.

Just want to source a venue?

Browse and book on the marketplace.

Browse and book on the marketplace

What clients say

Google reviews

4.8

Based on 142 Google reviews

Slide 1 / 6

★★★★★6 months ago

We worked with Matilde at Eventflare to plan our global company meeting in Lisbon for ~150 people, and she was absolutely amazing. She listened to our needs and communicated with venues and vendors and honestly made our lives so much easier.…

Hastee Delafraz MargesonGoogle review

★★★★★11 months ago

We worked with Eventflare on our recent board dinner in Seoul, Korea. Alia Gamal was absolutely fantastic from start to finish, nothing was too much of an ask and she was so unbelievably helpful, we couldn't believe our luck when she found us the most amazing venue and handled all of the arrangements for us.…

Savannah PulestonGoogle review

★★★★★a year ago

We worked with Eventflare for a company trip to Mexico City. We didn't have a ton of time to plan and were overwhelmed with all the other details of the week; we finally got connected to Maia and she was able to put together a wonderful cocktail hour and dinner for 70 people in a beautiful event space. Would highly recommend Maia and Eventflare to others for corporate events!

Peter HerbstGoogle review

★★★★★a year ago

We worked with Eventflare on our company trip to Lisbon (4 days) for over 150 people, and it was nothing short of amazing. From start to finish, the experience was smooth, personal, and unforgettable.…

Milena WalsøeGoogle review

★★★★★10 months ago

Searching for a venue for a corporate event in a country you don’t live in can be complicated, but not when you collaborate with Eventflare. After submitting my request through the platform, their team member Alia reached out for an introductory call.…

Theoni PapachristouGoogle review

★★★★★a year ago

Everything was absolutely perfect — the communication with Josefina was seamless from start to finish. She helped us find the ideal venue, and the place itself was amazing — the crew was incredible, and the space absolutely gorgeous.…

Nicolas Rondeau LapierreGoogle review

Read all reviews on Google

Why Eventflare

Why teams choose Eventflare

One standard of service. Pricing that rewards commitment.

01

A dedicated lead

One production lead who understands your brand and roadmap, backed by a network built over 1,500+ activations in 34+ countries.

02

One contracting partner

We handle all vendor contracting and legalities under our name. We take contractual ownership.

03

Vendor coordination

From briefing to confirmation, every supplier is managed by us. Your job is to show up, not to follow up.

04

Suppliers who deliver

We've worked with 5,000+ event suppliers and know who's best for the job. No cold searches, just a tried and tested list.

05

One consolidated invoice

A transparent, itemised breakdown of supplier costs, the agreed production fee and your subscription. One consolidated invoice per event, with no messy bills across vendors and currencies.

06

We take ownership, end to end

We act as principal on every supplier contract and take contractual ownership under our name. One partner owns the brief, the suppliers and the delivery in every city.

07

Volume-negotiated rates

Running events across 50+ cities gives us bargaining power no single-event agency has. Clients typically save 8–15% on vendor costs.

08

Data-driven roadmap & budget

We turn operational data from 1,500+ events, with AI-assisted analysis, into your event calendar: which cities, which formats, how much to budget, and where to invest.

How we compare

The only multi-city event production package

We're not a creative agency building one big show a year. We're the production partner running your events across cities.

Compared with	Eventflare	Global event agency	Local agencies	Venue marketplace	In-house team
Best at	Production delivery	Creative & experiential	One-city execution	Venue booking	Whatever fits capacity
Built for	Multi-city business events, €50k+	Enterprise flagships	Single local events	Self-serve buyers	One company's needs
Cost model	Supplier cost + one clear fee	Premium, project-priced	Per-project + markups	Booking fee only	Fixed salary overhead
Operational data in every city	Yes	Limited	No	No	No
Transparent prod. package	Yes	No	No	No	No
One partner across every city	Yes	Limited	No	No	No

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Eventflare

Best at: Production delivery
Built for: Multi-city business events, €50k+
Cost model: Supplier cost + one clear fee
Operational data in every city: Yes
Transparent prod. package: Yes
One partner across every city: Yes

Global event agency

Best at: Creative & experiential
Built for: Enterprise flagships
Cost model: Premium, project-priced
Operational data in every city: Limited
Transparent prod. package: No
One partner across every city: Limited

Local agencies

Best at: One-city execution
Built for: Single local events
Cost model: Per-project + markups
Operational data in every city: No
Transparent prod. package: No
One partner across every city: No

Venue marketplace

Best at: Venue booking
Built for: Self-serve buyers
Cost model: Booking fee only
Operational data in every city: No
Transparent prod. package: No
One partner across every city: No

In-house team

Best at: Whatever fits capacity
Built for: One company's needs
Cost model: Fixed salary overhead
Operational data in every city: No
Transparent prod. package: No
One partner across every city: No

Case studies

Case studies: real events, real impact

Slide 1 / 2

Famly team retreat in Lisbon

Famly's 72-Hour Lisbon Retreat, Designed for Pure Wow

When Famly set out to bring 160 teammates together across offices, they wanted a retreat that felt intentional, energizing, and anything but corporate. Lisbon became the canvas, and Eventflare had just over eight months to transform a simple brief into four days of effortless connection, standout moments, and architecture-level precision.

A Retreat to Remember

From barefoot beach games on Europe's longest city shoreline to a heritage luncheon inside a 16th-century townhouse, every scene was curated to spark real connection. Twilight terrace ideation sessions, Chiado rooftop celebrations, and sun-splashed scavenger hunts replaced name tags and PowerPoints, turning the city itself into the breakout room.

Read Full Case Study

Multi-city conference activation

Chorus One's Multi-City Conference Circuit, One Team Across Five Markets

Chorus One needed a partner who could run side events around major industry conferences without rebuilding a local team in every city. Over one season, Eventflare delivered activations across five markets on a single consolidated invoice, with one lead owning every brief from start to finish.

Consistency Across Borders

From a Singapore rooftop reception to an intimate founder dinner in Paris, each event held the same standard of production while adapting to local venues, suppliers and regulations. The result was a repeatable playbook the team could count on, event after event, with no surprises on the final invoice.

Read Full Case Study

Event planning questions, answered

Is there a minimum commitment?

Yes. Retainer packages run on a six-month minimum. The One-Time package has no commitment, so you can try us on a single event before committing to a retainer.

How does your pricing and invoicing work?

You get one consolidated invoice with a clear, itemised breakdown: supplier costs, a single production fee, and your subscription, all in one place. We contract every supplier as principal, with no hidden markups buried in vendor prices, so your finance team sees exactly what makes up the total.

How is the production fee calculated?

The production fee is a percentage of your event supplier spend: 25% on One-Time, 20% on Foundation, and 15% on Managed. The more you commit, the lower the percentage, and Enterprise pricing goes lower still.

What if I run fewer events than planned?

Your monthly retainer covers your dedicated lead and access to our supplier network. The production fee only ever applies to events you actually run, so you never pay a fee for an event that does not happen.

Can you cover events outside your 50+ cities?

Yes. Our on-the-ground teams and vetted local partners cover 50+ cities, and our network extends well beyond. If you need a market we do not list, we will still source, contract and manage it under one agreement.

See what your roadmap should cost

Tell us how you run events today. We'll review your setup and show what it looks like with Eventflare: cost, consolidated admin, and where you would save. No obligation.

Get your roadmap review