Hire Conference Venues in Copenhagen

1) Choosing the Right Conference Room for you in Copenhagen

Conference rooms in Copenhagen are designed in various styles that give each of them a unique and engaging setting. Check out these popular conference room styles we’re sure you’ll dig:

1. Nordic Minimalism: If you’re looking for a conference venue in Copenhagen with a Scandinavian flair then the city’s event venues fostering Nordic Minimalistic styles are a great option.

These conference venues are clean, functional, and visually stunning. Featuring uncluttered layouts, neutral colour palettes, and elegant furnishing, you’ll find that these venues create a tranquil atmosphere perfect for clear thinking.

2. Urban Contemporary: If it's modern you want, then check out Copenhagen’s conference venues with an urban contemporary style. These event venues feature sleek and stylish décor that reflects the city’s urban vibe.

They also come with state-of-the-art technology that’s integrated seamlessly to give you a great conference experience.

• Check out these creative seminar rooms in Copenhagen to get a feel of what we’re talking about.

3. Historic Elegance: Discover the city’s timeless charm by choosing a conference room in Copenhagen that features historic elegance. These venues have the power to transport your attendees to an era filled with sophistication thanks to their exquisite architectural details, antique furnishing, and a sense of grandeur.

4. Green and Sustainable: You can also find conference venues in Copenhagen that are designed with an eco-consciousness. You’ll be amazed at how these event venues follow eco-friendly practices like incorporating recycled materials, energy-efficient lighting, and sustainable décor.

5. Industrial Chic: Embrace the latest trends by opting for conference rooms that exude an industrial chic style. With its urban sophistication and raw aesthetics, these spaces provide a trendy yet inspiring setting that channels the city’s innovative spirit.

Explore these cool warehouses for hire in Copenhagen as venue options for your upcoming conference in the city.

2) How Much Does a Conference Space in Copenhagen Cost?

Well, that depends on many factors, including the size of the specific conference venue in Copenhagen, where it is located, the duration of your event and the amenities provided. Here are some price comparisons to help you figure out your budget:

• Small Conference Rooms: Small conference venues with basic facilities range from approximately DKK 300 to DKK 800 per hour.
• Medium-Sized Conference Room: A medium-sized conference room is priced anywhere from DKK 500 to DKK 1500 per hour depending on the venue location and services provided.
• Large Conference Venues: The Price of larger conference venues starts from around DKK 800 to DKK 2500 per hour. These conference rooms for hire in Copenhagen come with advanced technology and premium facilities.

Additional Costs to Consider:

• Audio-Visual Equipment Rental: Depending on your requirements, rental prices for audio-visual equipment range from DKK1,00 to DKK 5,000 per day.
• Catering: When it comes to catering, you can expect to pay DKK 150 to DKK 500 per person, depending on factors like menu selection, catering style, dietary restrictions, service level, and your event’s size.
• Staff & Services: Keeping in mind the services required, the type of staff you hire, and their level of expertise, you could be paying anywhere from DKK 300 to DKK 1,500 per hour.
• Marketing and Promotion
• Transportation and Accommodation
• Insurance

3) The Best Areas for Hosting a Conference in Copenhagen

When it comes to hosting a conference in Copenhagen, several fantastic areas offer excellent event venues and amenities for your event. Here are a few areas that we think are conference-perfect:

1. Ørestad is a modern and vibrant area located near Copenhagen. Known for its cutting-edge architecture and state-of-the-art conference facilities. This area is home to many great conference venues in Copenhagen, hotels, restaurants, and entertainment options.

2. City Center (Indre By) is the heart of Copenhagen. It has been a popular choice for conferences due to its central location and easy accessibility. It is also home to numerous hotels, conference centres, and event venue spaces that can accommodate both small and large gatherings.

3. Frederiksberg is located just west of the city centre. Known as a green and residential area with a tranquil ambience, this neighbourhood offers a selection of conference spaces in Copenhagen surrounded by beautiful gardens and parks.

4. Vesterbro is Copenhagen’s trendy neighbourhood that has become increasingly popular for conferences. It features a mix of industrial-chic venues, creative spaces, and hip hotels, along with a vibrant nightlife and a wide range of dining options.

5. Nørrebro is a diverse and lively area that has a strong sense of community. This area offers you a blend of cultural venues, parks, and restaurants that are ideal for hosting a conference with a more relaxed and inclusive vibe.

P.S. As you’ve noticed, most areas in Copenhagen have their own charm and distinct advantages. Here are some more great neighbourhoods in Copenhagen for corporate events.

4) The Best Catering for Your Conference Space in Copenhagen

Copenhagen has a diverse culinary scene with numerous event caterers that can elevate your attendee’s experience at your conference space in Copenhagen.

While preferences may vary depending on your specific needs and tastes, here are some highly regarded event caterers in Copenhagen known for their quality service and delicious bites:

1. MAD Cooperativet: They are a famous catering company in Copenhagen that focuses on sustainable and organic cuisine. They create unique menus using only locally sourced ingredients to give your conference attendees a high-quality dining experience.

2. Kadeau: They are a Michelin-starred restaurant in Copenhagen that offers catering services for all types of events. Their team of professional chefs deliver refined and contemporary Nordic cuisine while highlighting seasonal ingredients and unique flavours.

3. Meyers Catering: They are yet another well-established catering company in Copenhagen that focuses on creating tailored culinary experiences for your conference attendees. They offer a wide range of menu options including classic Danish cuisine and other international flavours.

4. Kokken Catering: This catering company is famous for its creative and delicious custom-designed menus. Depending on the type of conference you plan to host, they offer you both buffet-style and plated meals.

5. Royal Copenhagen Catering: Treat your attendees like royalty by opting for Royal Copenhagen Catering. They come with a royal heritage and provide tasteful and sophisticated catering services.

Bonus Reading: Before we move forward, we’d also like to share a few more of our favourite caterers in Copenhagen as options.  Just be sure to convey necessary deets like dietary preferences, your budget, and other specific requirements with the caterers you choose.

5) Amazing Breakout Ideas for Your Conference Venue in Copenhagen

Enhance your attendee’s overall experience by implementing some of these fun breakout ideas at your conference space for hire:

• Nordic Cuisine Workshop: Treat your conference attendees to a hands-on Nordic cuisine workshop, where they can learn to prepare traditional Danish dishes or explore some modern culinary trends under the guidance of skilled chefs.
• Hygge Lounge Area: How about setting up a warm and inviting hygge-inspired lounge area right in your conference space for hire? You can incorporate comfortable seating, warm lighting, and Danish-style décor to provide a welcoming space for everyone to relax, recharge, and network.
• Wellness Breaks: Include wellness activities like short yoga or meditation sessions, massage chairs, or even quick fitness classes to help attendees de-stress and re-energise.
• Team-building activities: Add some fun to your conference breaks by organising some team-building activities that will give your conference attendees a good time.

P.S. Keep your conference attendees engaged during breaks by including some of these exciting team activities in Copenhagen.

6) After-Work Ideas for Conferences in Copenhagen

What happens once the last attendee has departed your conference room for hire in Copenhagen? Well, you could return to your hotel and rest. But where’s the fun in that? We recommend hosting an after-work party to celebrate your conference’s success.

Here are some after-work ideas that your conference attendees will love:

• Copenhagen Jazz Clubs: Get your conference attendees all jazzed up by heading to one of the city’s famous jazz clubs to witness some lively performances.
  • Do visit some of these charming bars in Copenhagen that come with a cosy setting and serve delectable cocktails.
• Canal Tour: Get your conference attendees to go on a relaxing guided canal tour where they can relax and also learn about the city’s history. Trust us when we say that this experience is worth the walk.
• Visit a Brewery: The city’s craft beer scene is growing. So, how about arranging a visit to one of the local breweries for a tasting session where your attendees not only enjoy sipping on freshly brewed beer but also get to hear all the tales revolving around the Danish beer culture?
• Copenhagen Harbour Cruise: Take your conference attendees on a relaxing boat cruise along the city’s picturesque harbour. There’s nothing more exciting than watching the cityscape from over the waters while enjoying some fresh air.

Pro-Tip: On the other hand, if you’re in town for the summer, why not host a fun after-party event at one of these great summer party venues in Copenhagen?

Wrapping Up

We've reached the finish line of our guide to host a conference in Copenhagen. Now that you’ve got all the important information you need for your upcoming conference, it’s time to get the planning started. Here's some more great advice on hosting a successful event in Copenhagen.